IDPH: Office of Disease Control

The purposes of the Illinois Department of Public Health Coverage Level Grant are to promote recommended immunizations for individuals, build partnerships with community-based organizations and health entities, provide education and resources to providers, and promote publicly funded vaccine programs, utilize media to increase immunization coverage levels, and address disparities in immunization access.

Sections 317, 317(k)(2) of the Public Health Service Act (42 U.S.C. Sections 247b, 247b(k)(2) and 247c), as amended.

(20 ILCS 2310/2310-25)

30 ILCS 708, TITLE 44: CHAPTER I: Section 7000

The following are the Objectives the Grantee are expected to accomplish: 1. At the discretion of the Department, identify at least four (4) communities or geographic clusters, in Illinois outside of Chicago, in which grant activities shall be focused. The communities or geographic areas shall be selected based on their lower vaccination rates, higher rates of school vaccine exemptions, and/or higher incidence of vaccine preventable diseases. Grantee activities shall address all routinely recommended vaccines, including season flu vaccine and/or on the Recommended Child and Adolescent Immunization Schedule for ages 18 years or younger, United States. At IDPH's discretion, applicants may be awarded a grant to address needs around a specific vaccine or a recommendation limited to a specific age group. 2. Consider choosing new communities or geographic clusters to focus your scope of work for year two (2). If previously selected communities or geographic clusters from year one are going to be the same for year two due to an outstanding circumstance or heavy need of coverage focus, justification will need to be provided. 3. If addressing pediatric immunization coverage levels, develop school-based survey for grades K-12 to be disseminated to all School Nurses with the objective of identifying factors that contribute to vaccine latency, the increase in medical exemptions, and religious exemptions, as well as opportunities amongst school age children. 4. Promote provider enrollment in the Immunization Information System (IIS) regardless of the provider’s enrollment in a publicly funded vaccine program. Provide education and resources to health care providers to support timely immunizations. Promote provider enrollment in publicly funded vaccine programs including VFC. 5. Build partnerships with community partners, health entities, and other stakeholders to conduct evidence-based activities that reduce exclusion rates of students, increase public awareness of the safety of vaccinations and their effectiveness in preventing disease, promote vaccine confidence, reduce barriers to vaccination, and increase the vaccination coverage levels among the selected population for all recommended childhood and adolescent vaccinations. 6. Implement a public immunization campaign through a variety of media sources, including print, radio, tv, and targeted social media marketing, to educate, empower, and mobilize targeted communities and support the objectives of increase vaccine uptake. 7. Acquire Department approval on all materials produced with grant funds prior to printing, broadcast, or publication. Upon approval by the Department, all brochures, booklets, flyers, journal articles, programs, advertisements (including print and out-of-home). Multimedia presentations, videos, and other printed or electronic materials (including but not limited to Web Sites) prepared with funds from this grant shall include the following statement: Funding for this (event, publication, etc.) was made possible by funds received from the Office of Health Protection, through the Illinois Department of Public Health. 8. Participate in quarterly conference calls with appropriate Department immunization staff to discuss progress with initiatives, provide updates and feedback on activities, and utilize IDPH staff to review proposed documents, as requested by the Department. 9. Submit Monthly Activity Summary Report and Reimbursement Reports by the 30th of each month following the end of the month to include a status update on each scope of service, challenges, and significant successes. Increase vaccination acceptance and coverage levels amongst in the identified communities. • Address the specific needs of the identified populations through various media avenues. • Ensure equitable investments in the identified geographic clusters. • Promote ACIP and CDC recommendations to the targeted populations. • Promote RSV vaccine • Educate the target communities on the importance of vaccinations. • Decrease the number of religious exemptions for pediatric aged children. • Identify communities with immunization coverage level gaps.

Yes

01/01/2025 through 12/31/2025

Nonprofit Organizations;

Illinois Chapter, American Academy of Pediatrics and Illinois Public Health Association

N/A

Non-competitive

Healthcare

N/A

Regardless of the source of funding (federal pass-through or State), all grantees are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, complete a prequalification process, and be determined "qualified" as described in Section 7000.70. Registration and prequalification is required before an organization can apply for an award. The entity is "qualified" to be an awardee if it: 1) has an active DUNS number; 2) has an active SAM.gov account; 3) has an acceptable fiscal condition; 4) is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State requires the entity's organization type to be registered. Governmental entities, school districts and select religious organizations are not required to be registered with the Illinois Secretary of State. Refer to the Illinois Secretary of State Business Services website: http://www. cyberdriveillinois.com/departments/business_services/home.html; 5) is not on the Illinois Stop Payment List; 6) is not on the SAM.gov Exclusion List; 7) is not on the Sanctioned Party List maintained by HFS.

Application must be submitted through EGrAMS (idphgrants.com). All sections of the application must be completed, and the application must be validated, certified, and submitted through EGrAMS. Applicants will utilize the IDPH EGRAMS database to submit their grant application. https://idphgrants.com/ Please utilize the instructional guide. https://idphgrants.com/admin/ViewAppDocs.aspx?fnam=EGrAMS%20Instructional%20Guide%20-%20Initiate%20Grant%20App%20YBD.pdf

The Pediatric Vaccination Coverage Level -2024 is a non-competitive renewal of the Pediatric Vaccination Coverage Level -2023 competitive grant. All eligible applicants will receive a grant award. There are no merit-based review criteria for evaluation of the applications, and all applications will be reviewed for completeness and accuracy. Applications with insufficient information required will be returned to the applicant for corrections and re-submission

Normal EGrAMS process

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4 weeks after the application period closes.

Merit-Based Review Appeal Process For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding determinations/outcomes may not be contested and will not be considered by the Department's Appeals Review Officer. To submit an appeal, the appealing party must: o Submit the appeal in writing and in accordance with the grant application document through IDPH's Merit-Based Review Appeal Request Form available in the following link https://app.smartsheet.com/b/form/ed4d113385de41feb38964a8005ce72b. Appeals must be received within 14 calendar days after the date that the grant award notice was published. Appeals must include the following information: The name and address of the appealing party, Identification of the grant, A statement of reasons for the appeal, If applicable, documents or exhibits to support statement of reason The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all relevant, requested information. The ARO must review the submitted Appeal Request Form for completeness and acknowledge receipt of the appeal within 14 calendar days from the date the appeal was received. o The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant process and the impact of the recommendation. The appealing party must supply any additional information requested by the agency within the time period set in the request. The ARO shall respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.

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Funding may NOT be used for the following: • Recipients may not use funds for research. • Recipients may not use funds for clinical care except as allowed by law. This restriction does not prohibit the use of IP19-1901 funding for vaccination activities, including the direct administration of vaccines. • Recipients may use funds only for reasonable program purposes, including personnel, travel, supplies, and services. • Generally, recipients may not use funds to purchase furniture or equipment. Any such proposed spending must be clearly identified in the budget. • Reimbursement of pre-award costs generally is not allowed, unless the CDC provides written approval to the recipient. • Other than for normal and recognized executive-legislative relationships, no funds may be used for: a. publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body b. the salary or expenses of any grant or contract. All grant funds must be used for the sole purposes set forth in the grant proposal and application and must be used in compliance with all applicable laws. Grant funds may not be used as matching funds for any other grant program unless specifically allowed under grant program guidelines. Use of grant funds for prohibited purposes may result in loss of grant award and/or place the grantee at risk for repayment of those funds used for the prohibited purpose. Regardless of the source of funding (federal pass-through or State), all grant-funded expenses must be compliant with Cost Principles under Subpart E of 2CFR200 unless an exception is noted in federal or State statutes or regulations. Allowability Allowable – All grant funds must be used for items that are necessary and reasonable for the proper and efficient performance of the grant and may only be used for the purposes stated in the grant agreement, work plan, and budget. Items must comply with all applicable state and federal regulations. Allocable – Grant-funded costs must be chargeable or assignable to the grant in accordance with relative benefits received. The allocation methodology should be documented and should be consistent across funding sources for similar costs. Reasonable – The amounts charged for any item must be reasonable. That means the nature and amount of the expense does not exceed what a prudent person under the same circumstances would expend; and that the items are generally recognized as ordinary and necessary for the performance of the grant.

The grantee is required to submit monthly progress reports on their work plan objectives. Failure to submit required reports in a timely manner will result in delays with approval of reimbursements. The grantee will ensure monthly reports are submitted in the provided format as follows: EGrAMS templates

Article XV Audit Requirements: Audits Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.

Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333 or 44 Ill. Admin. Code §§ 7000.430(a) and (b).

063-48250-1900-0099

N/A

$75,000-$100,000

1. At the discretion of the Department, identify at least four (4) communities or geographic clusters, in Illinois outside of Chicago, in which grant activities shall be focused. The communities or geographic areas shall be selected based on their lower vaccination rates, higher rates of school vaccine exemptions, and/or higher incidence of vaccine preventable diseases. Grantee activities shall address all routinely recommended vaccines, including season flu vaccine and/or on the Recommended Child and Adolescent Immunization Schedule for ages 18 years or younger, United States. At IDPH's discretion, applicants may be awarded a grant to address needs around a specific vaccine or a recommendation limited to a specific age group. 2. Consider choosing new communities or geographic clusters to focus your scope of work for year two (2). If previously selected communities or geographic clusters from year one are going to be the same for year two due to an outstanding circumstance or heavy need of coverage focus, justification will need to be provided. 3. If addressing pediatric immunization coverage levels, develop school-based survey for grades K-12 to be disseminated to all School Nurses with the objective of identifying factors that contribute to vaccine latency, the increase in medical exemptions, and religious exemptions, as well as opportunities amongst school age children. 4. Promote provider enrollment in the Immunization Information System (IIS) regardless of the provider’s enrollment in a publicly funded vaccine program. Provide education and resources to health care providers to support timely immunizations. Promote provider enrollment in publicly funded vaccine programs including VFC. 5. Build partnerships with community partners, health entities, and other stakeholders to conduct evidence-based activities that reduce exclusion rates of students, increase public awareness of the safety of vaccinations and their effectiveness in preventing disease, promote vaccine confidence, reduce barriers to vaccination, and increase the vaccination coverage levels among the selected population for all recommended childhood and adolescent vaccinations. 6. Implement a public immunization campaign through a variety of media sources, including print, radio, tv, and targeted social media marketing, to educate, empower, and mobilize targeted communities and support the objectives of this grant and reduce vaccine hesitancy. 7. 8. Acquire Department approval on all materials produced with grant funds prior to printing, broadcast, or publication. Upon approval by the Department, all brochures, booklets, flyers, journal articles, programs, advertisements (including print and out-of-home). Multimedia presentations, videos, and other printed or electronic materials (including but not limited to Web Sites) prepared with funds from this grant shall include the following statement: Funding for this (event, publication, etc.) was made possible by funds received from the Office of Health Protection, through the Illinois Department of Public Health. 9. Participate in quarterly conference calls with appropriate Department immunization staff to discuss progress with initiatives, provide updates and feedback on activities, and utilize IDPH staff to review proposed documents, as requested by the Department. 10. Submit Monthly Activity Summary Report and Reimbursement Reports by the 30th of each month following the end of the month to include a status update on each scope of service, challenges, and significant successes.

N/A

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Springfield, IL

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Adult Vaccination Coverage Level

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10/13/2022

FY 2023 : $700,000
FY 2024 : $350,000
FY 2025 : $700,000
FY 2026 : $700,000