IDEC

State of Illinois, Illinois Department of Early Childhood, seeks a Vendor to establish and maintain an EI Credentialing program to support a system of credentialing and enrollment for approximately 4,800 EI Providers. The EI Program currently serves approximately 21,000 children between birth-to-three who have developmental delays or disabilities. Children eligible for the EI Program receive a range of services, chief among them: speech therapy, physical therapy, occupational therapy, and developmental therapy. In addition, approximately 10,000 children are receiving limited services to evaluate their eligibility and assess their needs for particular services to help them overcome developmental delays and disabilities. The EI Program is operated under federal Part C of the Individuals with Disabilities Education Act (IDEA) and the state Early Intervention Services System Act. Both state and federal laws require the establishment and enforcement of personnel standards for EI Providers serving children in the EI Program. In Illinois, this is accomplished through the credentialing process. The EI Credentialing Office coordinates the credentialing process with EI enrollment to allow EI Providers to be authorized and reimbursed for EI services and Medicaid enrollment to support Medicaid Federal Financial Participation (FFP) reimbursement to IDEC for EI services. IDEC’s goal is to improve the quality of services offered to infants and toddlers in the EI Program through an effective network of EI providers. Maintaining a system of credentialing ensures that new EI Providers are qualified and prepared with the appropriate pediatric experience and education to provide services to infants and toddlers with developmental delays or disabilities and their families. The credential renewal process establishes requirements for EI providers to participate in continuing professional education activities and ongoing professional development that will help maintain and improve their competencies.

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• 30 ILCS 705: Illinois Grant Funds Recovery Act • 30 ILCS 708 Grant Accountability and Transparency Act • 325 ILCS 20: Early Intervention Services System Act

Individuals with Disabilities Education Act (IDEA) Part C 34 CFR 303 and the state Early Intervention Services System Act (325 ILCS 20/). Title 89 Illinois Administrative Code • Part 500: Early Intervention Program • Part 507: Audit Requirements of DHS • Part 509: Fiscal/Administrative Recordkeeping and Requirements • Part 511: Grants and Grant Funds Recovery

Maintain a system of credentialing and enrollment for Early Intervention service providers. This office ensures providers are qualified and prepared with the required and appropriate pediatric experience and education to provide services to infants and toddlers with developmental delays or disabilities and their families.

Yes

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Government Organizations; Education Organizations; Nonprofit Organizations;

1) Current SAM.gov account; 2) Current FEIN; 3) Good standing with the Illinois Secretary of State (Illinois Secretary of State Business Services website: http://www.cyberdriveillinois.com/departments/business_services/home.html 4) Not on the Illinois Stop Payment List; 5) Not on the SAM.gov Exclusion List; 6) Not on the DHFS Sanctioned Party List. State agencies are federally required to evaluate the risk posed by each applicant. Risk assessments are a pre-award requirement and include two components: fiscal/administrative and programmatic. Illinois uses an Internal Control Questionnaire (ICQ) to complete the fiscal/administrative component. Entities are required to access, complete and submit the ICQ through the Grantee Portal for the state fiscal year associated with the grant funding. The programmatic risk assessment is distributed by the state awarding agency as part of the application process. Both the ICQ and the programmatic risk assessment must be accepted by the state and approved before a grant award can be executed.

Early Intervention stakeholders and professionals.

Project Grants

Education

Resumes, Expenditure Documentation Forms, Periodic Financial Reports, Periodic Performance Measure Reports, Budgets, Indirect Cost Calculations and Application of Indirect Cost Rates

Prior to IDEC accepting a grant application, all potential grantees (initial award and renewal candidates) must have 1) A Unique Entity Identifier (UEI) 2) Current SAM cage code 3) Register in the GATA system 4) Register with the Secretary of State (does not apply to governmental entities and schools) 5) Complete the Internal Control Questionnaire (ICQ) on the GATA system. All potential grantees (initial award and renewal candidates) must apply each grant period to be eligible for funding. Renewal applications and Notice of Funding Opportunity (NOFO) requirements can be found at the IDEC website. All awards are initially established based on a review of a properly prepared proposal submitted in response to a NOFO and subjected to a merit base review process. The applicant/candidate with the highest merit-based review score receives the award. Subsequent renewals are based on the terms of the initial NOFO and as defined in the terms of the grant agreement. All appeals to NOFOs and related processes are subject to an established appeals procedure and are to be initially submitted to the IDEC Chief Accountability Officer (CAO).

Applications will be available on the IDEC website: www.idec.illinois.gov. Applications must be submitted via AmpliFund. Details will be released when they are available. The link for login and instructions is available at: https://grants.illinois.gov/portal/GMS.aspx

Statewide access following diverse, equitable and inclusive practices.

IDEC will utilize a merit based review (award process) when NOFOs and Merit Based Reviews are called for by the opportunity. That process will be released when it is available.

Varies. Refer to published Notice of Funding Opportunity (NOFO).

Up to 30 days

Appeals process for IDEC will be released when it is available. For continuation applications this is not applicable.

Award Period will be for (1) 12-month term period, with (2) 12-month renewal options.

N/A

Support for a system of personnel standards that include policies and procedures to address and maintain qualifications/credentialing and enrollment of EI Part C direct service providers: IDEC authorizes funding to each successful awardee for the implementation of system of credentialing of EI service providers in the State of Illinois. All costs incurred to meet the deliverables set forth in the grant agreement are reimbursable, based on a prior approved budget, unless prohibited or defined as unallowable in the Grant Accountability and Transparency Act (30 ILCS 708/), the related regulations set forth in 44 Ill. Admin. Code, Part 7000, and the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200 et seq.)

The grantee shall submit a Periodic Financial Report monthly in the format required by the grantor. The grantee shall submit a financial Close-Out report within 60-calendar days following the end of the period of performance of the grant agreement. The grantee shall submit a Consolidated Year-End Financial Report and, if applicable, an Audit Report within timeframes dependent upon the type of external audit performed (Single Audit, nine (9) months, all others, six (6) months). The grantee will submit a quarterly Periodic Performance Report in the format required by the grantor. The grantee will submit a Close-Out Performance Report in the format required by the grantor within 60 calendar days following the end of the period of performance.

JCAR Title 44 Illinois Administrative Code 7000.90 and CFR 200.501. The grantee shall participate in routine monitoring and technical assistance activities as required by IDEC, including on-site monitoring, data collection and reporting obligations, record reviews, financial audits, complaint investigations, and consumer satisfaction surveys.

Program is compliant with all GATU, GOMB, and UG needs to keep records.

To be determined

Actual FY24 (PY) $443,208 Actual FY25 (CY) $500,000 Estimated FY26 (BY) $ 538,192

Varies

N/A

The grantee is subject to the Grant Accountability and Transparency Act (30 ILCS 708/), the related regulations set forth in 44 Ill. Admin. Code, Part 7000, and the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200 et. seq.).

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IDEC: Early Intervention Information (illinois.gov)

CSFA XXX-XX-XXXX Early Intervention Child and Family Connections (CFC), CSFA XXX-XX-XXXX Early Intervention Training, CSFA XXX-XX-XXXX Early Intervention Clearinghouse

N/A

4/29/2024

FY 2024 : $443,208
FY 2025 : $538,192