618-40203-4400-2200 Grant# AD36232FN0

The Senior Community Service Employment Program (SCSEP) is a program administered by the U.S. Department of Labor and the Illinois Department on Aging that serves unemployed low income persons who are 55 years of age and older and who have poor employment prospects by training them in part-time community service assignments and by assisting them in developing skills and experience to facilitate their transition to unsubsidized employment. Placing older individuals in community service positions strengthens the ability of the individuals to become self-sufficient, provides needed support to organizations that benefit from increased civic engagement, and strengthens the communities that are served by such organizations.

Older Americans Act of 2016 Unless otherwise stipulated, entities carrying out the project are subject to Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards found at 2 CFR Part 200 along with the OMB approved exceptions for DOL at 2 CFR Part 2900 published on December 19, 2014 in the Federal Register; Older Americans Act Reauthorization Act of 2016 published April 22, 2016; Interim Final Rule published December 1, 2017); Final Rule published December 26, 2010; and Training and Employment Guidance Letters., Title V, Public Law 89-73, Statute 79,218, 42 US Code 3056 Pub. L. 114-144, 130 Stat. 334

N/A

Older Americans Act of 2016 Unless otherwise stipulated

The purpose of the Senior Community Service Employment Program (SCSEP) is to foster economic self-sufficiency, provide career skills training, and promote useful part-time employment through community service assignments. SCSEP is a job-skills training program that helps unemployed, low-income seniors (ages 55 and over) re-enter the workforce. Participants gain work experience at host agencies on a part-time basis.

Yes

1. The Grantee will comply with the terms of the Grant under Title V of the Older Americans Act of 1965, as amended, as specified in this document and in the terms and conditions as enumerated in the narrative and exhibits of the approved Grant Application. The Grantee must administer the Grant in compliance with all rules and regulations of the U.S. Department of Labor, as well as those of the Illinois Department on Aging. 2. All required enrollment data, service delivery information, and enrollee exit and follow-up information must be entered into the GPMS portal as developed by the U.S. Department of Labor. GPMS is a Web Data Collection System which allows Grantees to enter participant data directly into the SCSEP National Database via the Web. 3. The Grantee agrees to the following: • Submit Monthly Vacancy and Entered Employment Reports to the Illinois Department on Aging; • Comply with Annual Data Validation requirements; • Comply with Annual Customer Satisfaction Survey requirements; • Comply with On-Site Reviews performed by the Illinois Department on Aging; and U.S. Department of Labor. 4. Individual Participant Durational Time Limitation: All Grantees must comply with the Illinois Department on Aging Individual Participant Durational Limitation Policy Guidelines (dated August 8, 2011). The Illinois Department on Aging has implemented a statutory individual participant durational limit of 48 months without the possibility of extensions. 5. Individual Durational Limit Planning: All SCSEP Grantees are required to have a process in place in alerting participants approaching their 48-month Individual Durational Limit at 12 months and 30 days prior to their timeframe expiring. Transition Planning needs to be documented on the participant’s current IEP and case notes 12 months and 30 days prior to the participant’s exit date from SCSEP for the Individual Durational Limit. Written notice to the participant is also required by the U.S. Department of Labor and the Illinois Department on Aging 30 days prior to the Individual Durational Limit date. 6. Average Project Duration: All Grantees must comply with the Average Project Duration Guidelines as set forth in the Older Americans Act. All SCSEP Grantees individually must comply with an average participation cap for eligible individuals (in the aggregate) of 27 months; or pursuant to the request of a grantee. 7. Supportive Services: All SCSEP Grantees must offer supportive services to all enrolled participants that the SCSEP Grantee deems in need for such service(s). Documentation must include ‘how’ the SCSEP Grantee has determined the participant need, the supportive service entity, how services will be executed (to remedy the outstanding need), and the applicable method(s) for follow-up. 8. Training: The SCSEP Grantee agrees to attend and/or send appropriate personnel to all IDoA or U.S. Department of Labor required trainings. This includes, but is, not limited to the annual U.S Department of Labor SCSEP/Title V Meeting and an annual Equitable Distribution Conference Call. In addition, it is mandatory that the SCSEP Grantee participate in the monthly conference calls facilitated by IDoA. 9. Workforce Innovation and Opportunity Act (WIOA) and Memorandums of Understanding Requirements The 2006 amendments to the Older Americans Act (OAA) requires SCSEP sub-grantees to provide appropriate services for participants through the one-stop delivery system as established under section 134(c) of the Workforce Investment Act of 1998 (29 U.S.C. 2864(c)) amended as the Workforce Innovations and Opportunity Act. The 2014 amendments require SCSEP sub-grantees to be involved in the planning and operations of the Comprehensive One-Stop Delivery Systems pursuant to a Memorandum of Understanding (MOU) with the Local Workforce Investment Area (LWIA) in accordance with section 121(1)(b)(2) of such Act (29 U.S.C. 2841(c)). Under the Workforce Innovations and Opportunity Act as a partner program, the SCSEP sub-grantee is required to have an active MOU Agreement with the LWIA/Comprehensive One-Stop Center(s) in the region(s) that the SCSEP sub-grantee has authorized slots. Additionally, under the negotiated and authorized active MOU Agreement beginning July 1, 2017 the SCSEP sub-grantee is required to negotiate WIOA Infrastructure Costs (cash) and Shared Services Costs (In-Kind) services only in exchange for coordination with the Local Workforce Investment Area (LWIAs) and the LWIA Infrastructure Costs of the Comprehensive One-Stop Center(s). Negotiated WIOA Infrastructure costs are to be paid from sub-grantee's administrative line within its submitted budget. 10. Sub-grantees will provide services in proposed Public Service Areas (PSA) for projected slots.

Nonprofit Organizations; Individuals;

Persons 55 years or older whose family is low-income (income does not exceed the low-income standards defined in 20 CFR Section 641.507) are eligible for enrollment (20 CFR Section 641.500). Low-income means an income of the family which, during the preceding 6 months on an annualized basis or the actual income during the preceding 12 months (whichever method is more favorable to the individual) is not more than 125 percent of the poverty levels established and periodically updated by the U.S. Department of Health and Human Services (42 USC 3056(a)(1)). The poverty guidelines are issued each year in the Federal Register and the Department of Health and Human Services maintains the poverty guidelines at http://www.aspe.hhs.gov/poverty/index.shtml. Enrollee eligibility is re-determined on an annual basis (20 CFR Section 641.505).

Beneficiary eligibility is the same as applicant eligibility.

Direct Payments for Specific Use

Economic Development

Preapplication coordination is required. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. The distribution of funds under this project is a division between national grants (public and nonprofit private agency and organization grantees) and grants to states. Funds are allotted to States at 22 percent and to National organizations and agencies at 78 percent.

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. National nonprofit organizations are required under Section 502(d) of the Older Americans Act to submit an application to the state agency, in addition to the Department of Labor. The Office of Workforce Investment in the Employment and Training Administration will provide information concerning proper application, format, and content and furnish standard application forms. Governors may comment on SCSEP grant proposals prior to award and may make recommendations to the Secretary of Labor to improve the distribution of SCSEP services.Awards are made directly to eligible applicants by the Employment and Training Administration of the Department of Labor.

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. National nonprofit organizations are required under Section 502(d) of the Older Americans Act to submit an application to the state agency, in addition to the Department of Labor. The Office of Workforce Investment in the Employment and Training Administration will provide information concerning proper application, format, and content and furnish standard application forms. Governors may comment on SCSEP grant proposals prior to award and may make recommendations to the Secretary of Labor to improve the distribution of SCSEP services.

The Department annually renews grant agreements. The Department will have an open competition every four years to select national grantees. National grants were competed last in 2020 and the next competition opportunity, as specified in the authorizing legislation, will be no sooner than 2024. When such a competition occurs, a notice will be published in the Federal Register.

Awards are made directly to eligible applicants by the Employment and Training Administration of the Department of Labor.

To be determined.

From 30 to 60 days. The approval range for formula grants is approximately 30 to 60 days.

From 1 to 15 days. Appeals may be filed according to the regulations at 20 CFR 641.900.

Grantees must meet the eligibility and responsibility test each year in order to be funded. In addition, grantees must meet negotiated performance measures described in Section 513(b) of OAA-2016, in administrative guidance, and in the Final Rule on SCSEP Performance Accountability published July 10, 2018. Each year in January, the U.S. Department of Health and Human Services (HHS) publishes the poverty and low-income guidelines based on the last calendar year’s increase in prices as measured by the Consumer Price Index. These numbers, multiplied by 125 percent, are the basis of “low income” for eligibility determinations as defined at Section 518(a)(3)(A) of the OAA Amendments of 2006, 42 USC §3056p(a)(3)(A).

Statutory Formula: Title PROVISIONS GOVERNING THE SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM Chapter 20 Part 641 Subpart d Public Law P.L. 114-144 42 U.S.C. 3056 et seq.; Pub. L. 114-144, 130 Stat. 334 Matching Requirements: Percent: Other The Department will pay no more than 90 percent of the total cost of activities carried out under a SCSEP grant. (OAA sec. 502(c)(l)). All SCSEP recipients, including Federal agencies if there is no statutory exemption, must provide or ensure that at least 10 percent of the total cost of activities carried out under a SCSEP grant (non-Federal share of costs) consists of allowable costs paid for with non-Federal funds. Recipients must determine the non-Federal share of costs in accordance with 29 CFR 97.24 for governmental units, or 29 CFR 95.23 for nonprofit and commercial organizations. The non-Federal share of costs may be provided in cash, or in-kind, or a combination of the two. (OAA § 502 (0) (2)). A recipient may not require a subrecipient or host agency to provide non-Federal resources for the use of the SCSEP project as a condition of entering into a sub-recipient or host agency relationship. This does not preclude a sub-recipient or host agency from voluntarily contributing non-Federal resources for the use of the SCSEP project. The Department may pay all of the costs of activities in an emergency or disaster project or a project in an economically distressed area. (OAA § 502(c) (l) (B)). Matching requirements are voluntary. This program has MOE requirements, see funding agency for further details. Additional Information: A community service assignment for a participant under title V of the OAA is permissible only when specific maintenance of effort requirements are met. Each project funded under title V: (1) Must not reduce the number of employment opportunities or vacancies that would otherwise be available to individuals not participating in the program; (2) Must not displace currently employed workers (including partial displacement, such as a reduction in the hours of non-overtime work, wages, or employment benefits); (3) Must not impair existing contracts or result in the substitution of Federal funds for other funds in connection with work that would otherwise be performed; and (4) Must not employ or continue to employ any eligible individual to perform the same work or substantially the same work as that performed by any other individual who is on layoff. (OAA §502(b) (l) (G)). See funding agency for further details.

Organizations that receive grants use the funds to create and pay for part-time community service training positions for unemployed persons age 55 and above whose income is at or below 125 percent of the poverty level. The individuals who are enrolled may be trained in work assignments at local 501(c)(3) non-profit or government agencies. A portion of the funds may be used to provide participants with classroom training and supportive services. Participants may not train in projects involving political activities, sectarian activities, nor may participants displace any employed worker or perform work which impairs existing contracts for service. Each local project is required to coordinate its activities with local Workforce Investment Act projects and One-Stop Career Centers and the State Office of the Aging. The amount of Federal funds expended for enrollee wages and fringe benefits shall be no less than 75 percent of the grant (20 CFR Section 641.873) except in those instances in which a grantee has requested, and DOL has approved such request, to use not less than 65 percent of the grant funds to pay for participant wage and fringe benefits so as to use up to an additional 10 percent of grant funds for participant training and supportive services (42 USC 3056(c)(6)(C)(i)). The amount of Federal funds expended for the costs of administration during the program year shall be no more than 13.5 percent of the grant (20 CFR Section 641.867(a)). A waiver of this requirement to increase administrative expenditures to 15 percent may be granted by the Secretary of Labor (20 CFR Section 641.867(b)). Grantees are required to negotiate share in infrastructure cost with required local partners in accordance with the Workforce Innovation and Opportunity Act (Final Rule 20 CFR 679.370(k). The Secretary of Labor may reserve up to 1.5 percent of annual appropriation for pilots, demonstration, and evaluation activities and related technical assistance.

The Annual Equitable Distribution Report and the Four Year Strategic State Plan (for state grantees only), to be reviewed and updated no less frequently than every two years. Quarterly Financial Status Report (ETA 9130). The Quarterly Progress Report (QPR). QPRs are generated by the SCSEP Performance Management QPR (GPMS) system located within the Department of Labor based on participant data entered by grantees into the GPMS on-line system. Quarterly Financial Status Report (ETA 9130). Unless otherwise stipulated, permitted applicant organizational costs will be determined in accordance with the Uniform Guidance and DOL Exceptions. All SCSEP grantees are required to enter data in the SCSEP Performance Management QPR (GPMS) online system to generate the Quarterly Progress Reports (QPRs). Federal Project Officers conduct quarterly desk reviews and on-site reviews as needed. Performance is evaluated annually. In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.Normally to be retained by the grant or contract recipient for a three-year period following the completion of the grant or contract. Grantees are required to submit participant data via high-speed Internet access to a DOL-sponsored data collection system (SPARQ).

Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor's Office of Management and Budget. See 30 ILCS 708/65(c).

In accordance with the May 2013 Executive Order – Making Open and Machine Readable the New Default for Government Information, the grant recipient, whenever practicable, must collect, transmit, and store Federal award-related information in open and machine-readable formats rather than in closed formats or on paper. Financial records, supporting documents, statistical records, and all other records pertinent to a Federal award must be retained for a period of three years from the date the final expenditure report was submitted (regardless if the documents are from the grant recipient or the subrecipient). There are situations that may extend the standard three-year record retention period and some specific types of records have their own record retention period-triggering activities. Some exceptions to the regular retention period include: written notification to extend, litigation, claim, audit, monitoring, real property and equipment, records transfer, indirect cost records, and WIOA title I complaints. Please review 2 CFR 200.333 in the Uniform Guidance and 29 CFR Part 38 in detail for record retention requirements.

16-0175-0-1-504

FY 2021 -3,112,936, FY 2022 - $3,124,363, FY 2023 - $3,136,000

For Program Year 2013, grants ranged from $318,604 to $82.8M. For Program Year 2014, grants ranged from $324,965 to $84.2M. SCSEP funds are allocated by a formula provided in Section 506 of the Older Americans Act of 1965 (OAA), as amended, 42 USC §3056d, and operate on a PY basis, from July 1 through the following June 30. The Consolidated Appropriations Act of 2021, Pub. L. 116-260, (from this point forward, referred to as “the Act”) Division H, Title I, secs. 106(b) and 107, allows the Secretary of Labor (Secretary) to set aside up to0.5 percent of each discretionary appropriation for activities related to program integrity and 0.75 percent of most operating funds for evaluations. In PY 2021, after reducing the appropriation by $1,123,000 for set-asides authorized by the Act, $403,877,000 is available for SCSEP program activities. Any funds not used for these reserve activities will be distributed by formula to state, territorial, and national grantees.

Fiscal Year 2020: The SCSEP program provides work-based job training, support, and paid community service opportunities for low-income seniors with particularly intensive needs. Through the program, older workers gain critical soft skills and industry-specific skills, actively search for employment, and learn technology and internet skills, ultimately preparing them for unsubsidized employment opportunities after exit from the program. In PY 2019, SCSEP served nearly 48,000 older workers. In the early stages of the pandemic, ETA provided guidance and technical assistance to ensure that SCSEP grantees swiftly implemented measures to protect the health and safety of their participants, many of whom are particularly vulnerable given their age, socioeconomic conditions, and reliance on SCSEP wages. Measures included maximizing the use of available flexibilities to ensure SCSEP participants continued to receive critical support while they were unable to participate in community service assignments.

20 CFR 641; Training and Employment Guidance Letters, Training and Employment Notices, previously issued Older Worker Bulletins that are still in effect and other SCSEP directives.

Region 1, Suzanne Pouliot, Telephone: (617) 788-0180; Region 2, Christopher Ransome, Telephone: (215) 861-5222; Region 3, Sonja Baisden-Shell, Telephone: (404) 302-5359; Region 4, Khristian Fleming, Telephone: (972) 850-4604; Region 5, Gary Lewis, Telephone: (312) 596-5522; Region 6, John Jacobs, Telephone: (415) 625-7940.

Steven Rietzke 200 Constitution Ave. NW, Room C-4510, Washington, DC 20210 Rietzke.Steven@dol.gov 202-693-3912 202-693-2705 KRISTINE NIMMO 200 Constitution Ave. NW Room C-4510, Washington, DC 20210 nimmo.kristine.j@dol.gov

http://www.doleta.gov/seniors/

Workforce Innovation and Opportunity Act (WIOA), Adult Programs

N/A

7/1/2021

FY 2016 : $3,017,532
FY 2017 : $3,189,129
FY 2018 : $3,074,614
FY 2019 : $4,000,000
FY 2020 : $4,000,000
FY 2021 : $3,124,363
FY 2022 : $3,112,936
FY 2023 : $3,104,179