396-40206-1900-0200 Grant# 90SAPG0102-05-02

2020 State Health Insurance Assistance Program (SHIP) Basic Grant 5 years funding for the IL Department on Aging, Senior Health Insurance Program.

Section 4360 of the Omnibus Budget Reconciliation Act of 1990 (42 U.S.C. 1396b-4) and Title II of the Consolidated Appropriations Act of 2014

No reference available

No reference available

To empower, educate and assist Medicare-eligible individuals, their families, and caregivers through objective outreach, counseling, and training, to make informed health insurance decisions that optimize access to care and benefits. The purpose of this grant is to strengthen the capability of local SHIP offices in their efforts to support the community as they perform personalized counseling, education, and outreach to help achieve the program mission.

Yes

I. The primary objective of this funding opportunity is to demonstrate how funds received will be used to enhance the SHIP local network through outreach efforts, one-on-one counseling, and partnership building such as issuing sub awards to SHIP sites in the applicable PSA. Funds are to be used to support locally accessible counseling services and efforts to meet the below identified SHIP objectives of this grant. a. Provide funding to all eligible SHIP sites within the applicable PSA. A list of eligible SHIP sites is provided with the NOFO package. Eligible SHIP sites are those that have had at least 25 client contacts within the time period of January 1 – December 31, 2020. A SHIP site ineligible per the provided eligibility list, but ineligibility was due to STARS reporting restrictions, may be approved for a subgrant; the grantee must note the exception in the grant application with the sub-grant listing. Any SHIP sites, newly opened/reopened as of January 1, 2021, may also be eligible for funding. It is possible to have a special circumstance where a SHIP site, not on the eligibility list, may also be eligible for funding; but it must be approved by SHIP Administration. b. Sub-grant to local SHIP sites to provide accurate, objective, and comprehensive counseling and assistance. c. Support local SHIP sites as they compare Medicare plans and advise clients on the various types of Medicare coverage such as Medicare Advantage plans and Medicare Part D plans. d. Support local SHIP sites as they provide beneficiaries access to enrollment assistance through the locally based SHIP sites performing Medicare plan analysis and enrollment via Medicare.gov website tools. e. Support local SHIP sites as they counsel beneficiaries on their retiree insurance benefits or Medicare supplement insurance policies. f. Support local SHIP sites as they are assisting beneficiaries with enrollment in the Medicare Part D Extra Help/Low-Income Subsidy (LIS) program by using the on-line application through Social Security. g. Support local SHIP sites to assist beneficiaries with the Medicare Savings Program application located on the Application for Benefit Eligibility website (ABE system) at https://abe.illinois.gov/abe/access/. h. Support local SHIP sites assisting beneficiaries in determining which forms of coverage best meet an individual’s coverage needs (for example, considerations relative to enrollment in Medicaid with a spend down or changing Medicare drug plans to save the beneficiary additional out-of-pocket expenses). i. Mandate a quality initiative for outreach conducted through a Medicare Group Education Satisfaction Survey quarterly. Each grantee is to survey one SHIP event per quarter using a survey tool mandated by ACL. Surveys may be virtual or in- person; and have a five-person minimum response rate. Further information can be found in the SHIPTA Center by using “satisfaction” as keyword search. Additional information will be outlined by SHIP staff during the technical assistance meeting. j. Support local SHIP sites to conduct outreach (in person, virtually via zoom, skype, WebEx, etc.) to educate Medicare beneficiaries and their caregivers about choices for Medicare coverage and their Rights and Guarantees under Medicare law. k. Promote awareness of the SHIP program through locally based media, radio, and website public service announcements, Facebook, or Twitter. l. Recruit volunteers by working with the local site SHIP coordinator, collecting, and submitting the screening applications to SHIP staff, and monitoring for adequate staffing of the local sites. Potential counselors can be non-paid volunteer staff and/or paid staff and will be screened by the SHIP administration at IDoA. m. Monitor sub-grantees at local SHIP sites using the SHIP data tracking system and report findings in programmatic reports to SHIP. Utilize the GATA Programmatic Report forms and instructions found on the Amplifund system and submit reports into this system. II. The secondary objective of this funding opportunity is Phase II of compliance with ACLs’ Policy 3.38 - Criminal background checks. Criminal records are to be conducted upon hire, and every three years after on all SHIP-certified staff (coordinators, counselors, and volunteers), applying/working/promoted into a “position of trust”. Position of trust” includes any job in which the SHIP staff are in contact and/or have access to confidential information via any type of electronic devices, physical documentation, phone, or direct contact with SHIP clients.

Nonprofit Organizations;

All certified SHIP sites in good standing with the Illinois Department on Aging SHIP who are actively reporting in STARS.

This funding opportunity does not apply to beneficiaries

Project Grants

Human Services

Applicable costs and administrative procedures will be determined in accordance with Part 75 of Title 45 of the Code of Federal Regulations.

Successful applicants will receive a Notice of Award (NoA) signed and dated by the Grants Management Officer.

Applications must be received at the Department via email by the due date and time listed in the NOFO in order to be considered for award. Applications received after that time shall not be considered eligible for award.

A review panel of at least three individuals will evaluate applications that pass the screening and meet the responsiveness criteria. These reviewers are experts in their field and are drawn from the current Illinois Department on Aging staff. Based on the application review criteria the reviewers will comment on and score the applications, focusing their comments and scoring decisions on the identified criteria. Final award decisions will be made based upon a point system. In making these decisions, the SHIP Director will take into consideration recommendations of the review, of reviews from programmatic and grants management compliance, and the likelihood that the proposed project will result in the benefits expected.

Successful applicants will receive a Notice of Award (NoA) signed and dated by the Grants Management Officer. A Uniform Grant Agreement will be sent to Grantee following the NOA.

Submissions shall be electronically received at the e-mail address listed in section IV. a., by 2:30 p.m. on September 8, 2021

60 days

Appeals are processed in accordance with the HHS regulations in 45 CFR Part 1321, and Section 2112 of Title 28, U.S.C.

No renewals available.

N/A

Funding shall be used exclusively for SHIP activities. Awarded grantees shall be responsible for ensuring sub-grantees are using funds for SHIP purposes only. Grantee shall terminate immediately any sub-grantees that have been determined to have used funds for any non-SHIP related expenses. SHIP related expenses shall include, but not be limited to, staffing costs, office space, materials, supplies, travel, equipment, training, and consultant services. Expenses excluded include, research and development, and construction as defined in the Uniform Budget Template. Any expenses associated with the application process, pre-award costs, or any work performed prior to period of performance in the Notice of Award (NOA) shall not be payable under the resulting grant.

Applicants should review the individual funding opportunity announcement for information on programmatic and evaluation reporting requirements. Submit a bi-monthly fiscal program reports via the GATA System.

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with the provisions of Subpart F-Audit Requirements, under 45 CFR Part 75.500, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year. Except as noted in 45 CFR Part 75.500.

Records must be kept available for 3 years after submission of the final expenditure report

396-40206-1900-0000

FY2022: $1,200,000

$24,593.77-$245,440.00

N/A

Applicants should refer to the funding opportunity announcement for applicable regulations, guidelines and literature.

N/A

Administration for Community Living, Office of Health Insurance and Counseling, 330 C Street SW, Washington, DC 20201 Margaret.Flowers@acl.hhs.gov 202-795-7315

http://www.acl.hhs.gov

93.324 State Health Insurance Assistance Program (SHIP) Base Grant

Funding opportunities similar to this one have been performed in the past with similar deliverables.

8/11/2021

FY 2022 : $1,530,605