Division of Mental Health

This is a legislative add-on from the FY23 Budget Bill. Funding for this program originated from legislative interest. PA 102-0698, Article 69 Section 250 (Page 471 of P.A.): "The sum of $250,000, or so much thereof may be necessary, is appropriated to the Department of Human Services from the General Revenue Fund for a grant to Kennedy Forum for costs associated with mental health outreach and education services. Provider Mental Health Leadership Initiative (The Kennedy Forum Illinois), is named in the PA to perform the work. The grantee will develop and implement social marketing and awareness activities designed to address stigma and discrimination faced by those living with mental illness and substance use disorder through educational and outreach services." Scope of Services The grantee will develop and implement social marketing and awareness activities designed to address stigma and discrimination faced by those living with mental illness and substance use disorder through educational and outreach services. Deliverables Performance Requirements: The grantee shall create opportunities to provide increased awareness of Mental Health and substance use disorders designed to decrease stigma and raise awareness around treatment and recovery. This should include the development and sharing of resources and encouraging individuals to engage in prevention activities. These activities will include virtual and in-person events when appropriate, including but not limited to: virtual educational discussions, presence at community events centered around mental health, free mental health awareness training, and the creation of educational resources available to the public. Consistent with state rules, in-person events cannot provide food or beverage that is billed to this funding opportunity. Payment Payments will be in accordance with Administrative Directive 01.07.01.070 Grant Payments, 2 CFR 200.302, 2 CFR 200.305, 31 CFR 205 (procedures implementing Cash Management Improvement Act and the Treasury-State Agreement (TSA)), and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods). Three different award payment methods exist, namely Advance Payment, Reimbursement, and Working Capital Advance Method. 1. Advance Payment Method (Advance and Reconcile) a. An initial payment will be processed in an amount equal to the first two months' cash requirements as reflected in the Advance Payment Requirements Forecast (Cash Budget) Form submitted with the Grantee’s application. The initial payment will be processed upon execution of the grantee’s Uniform Grant Agreement. b. Grantees must submit monthly invoices in the format and method prescribed in the Grantee's executed Uniform Grant Agreement. The first invoice is due within 15 days after the first month of the Award’s term. Invoices must include only allowable incurred costs that have been paid by the Grantee. For programs that have Grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. c. Subsequent monthly payments will be based on each monthly invoice submitted by Grantee to Grantor, and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date. d. Grantees that do not expend all advance payment amounts by the end of the Award term or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective budget, must return the funds within 45 days. e. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. f. Failure to abide by advance payment governance requirements may result in grantee losing their right to advance payments. 2. Reimbursement Method a. IDHS will disburse payments to Grantee based on actual allowable costs incurred as reported in the monthly financial invoice submitted for the respective month, as described below. b. Grantees must submit monthly invoices in a format prescribed by Grantor. Invoices must include all allowable incurred costs for the first and each subsequent month of operations until the end of the Award term. Invoices must be submitted on or before the 15th calendar day following the end of each monthly invoice period. As practicable, Grantor shall process payment within 30 calendar days after receipt of the invoice, unless the State awarding agency reasonably believes the request to be improper. c. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. 3. Working Capital Advance Method a. IDHS Grant Program Managers will advance working capital payments to the grantee to cover their estimated disbursement needs for an initial period not to exceed two months of grant expenses. Startup costs may be approved if determined by IDHS Grant Program Managers to be allowable. b. Grantees must submit monthly invoices for each of the one or two months covered by the Working Capital Advance in the format and method prescribed by the Grantor. The first invoice is due 15 calendar days after the first month of the Award term. Invoices must include only allowable incurred costs that have been paid by the grantee. For grant programs that have grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. c. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. d. Working Capital Advance Payments are limited to a single occurrence per grant term. Following the initial working capital advance payment, grantees will be paid via advance or reimbursement method as appropriate. Additional Advance Payments Additional working capital advance payments may be considered on a case-by-case basis. Such requests must be made in writing, may require supporting documentation and must be approved by IDHS Executive Staff. Grantees that do not select either the Advance Payment Method or the Working Capital Advance Method will automatically default to the Reimbursement Method. Grantees selecting the Advance Payment Method, or the Working Capital Advance Payment Method must complete the Advance Payment Request Cash Budget Template as described in the procedures above. Note: If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application packet. The Monthly Invoice IL444-5257 Template must be used for all DMH programs and submitted no later than 15 days after the end of the month. Grantees should select the applicable invoice template, complete all required fields, type signature, date, and email to DMH at the email address: Monthly Invoices and Quarterly PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov Monthly Invoices and Quarterly PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov Monthly Invoices and Quarterly PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov Payment Forms 1. Grants Invoice Template 2. Advance Payment Request Cash Budget Form (IL444-4985)

NA

Mental Health Community Services Act (405 ILCS 30/) Public Health Service Act, Subpart 1 and III, Title XIX, Part B.

Illinois Administrative Code Part 7000 Grant Accountability and Transparency Act

Performance Measures 1. Number of social marketing and outreach events held to reduce stigma and increase awareness of mental health and substance use disorders. 2. Number of “spotlight Series” events held during the quarter. 3. Number of individuals who attend and/or participate in these events. 4. Number of educational resources created to increase awareness of mental health and substance use disorders. 5. Number of mental health and /or substance use disorder focused community events attended per quarter. 6. Number of free mental health awareness trainings provided per quarter. 7. Number of individuals trained on mental health awareness per quarter. 8. Number of in-person convenings on the subject of mental health to be recorded and aired on public television. Performance Standards 1. A minimum of 1 “spotlight Series” events held per quarter for a minimum of 4 events during FY23 2. A minimum of 225 individuals attended events per quarter. 3. A minimum of 1 educational resource created per quarter, for a minimum of 4 educational resources during FY23 4. A minimum of 2 community events attended per quarter. 5. A minimum of 1 free mental health awareness training provided per quarter. 6. A minimum of 25 individuals trained on mental health awareness per quarter. 7. One in-person convening on the subject of mental health to be recorded and aired on PBS affiliated station across the state.

Yes

(Grantor-Specific Terms) This Notice of State Award (NOSA) is not an agreement nor a guarantee of an agreement. IDHS will publish its agreements in the CSA Tracking System after the NOSA is accepted. A signed hard copy is not needed. You also have the option to decline. If your responses to the ICQ questions indicate a weakness in the identified areas below, a Corrective Action Plan (CAP) is required to be submitted to DHS after execution of the grant agreement. Within 30 days of award, please send an email to DHS.DMHGrantApp@Illinois.gov to begin communicating the direction and requirements of the CAP. (Program-Specific Terms) The following are GATA exceptions and are not required for this program: MERIT BASED REVIEW: This is a non-competitive program. Provider is named in legislation. NOFO: This is a non-competitive program. Provider is named in legislation. The eligibility and program requirements outlined in this funding opportunity must be adhered to as the funded project is implemented. Grantees must comply with the milestones and deliverables, performance standards, performance measures, performance data collection and specific conditions as reflected in the grant agreement, DMH Attachment B and Program Manual. Additional terms and/or conditions may be applied to this award if outstanding financial or programmatic compliance issues are identified by IDHS.

Nonprofit Organizations;

This funding opportunity is limited to applicants that meet the following requirements: • The applicant has met the Prequalification and Mandatory Requirements listed in this funding opportunity This funding opportunity is legislative add-on and non-competitive. Therefore, only the provider named in the legislation is eligible for this grant award. Grantees shall provide services to eligible participants without regard to race, gender, sexual orientation, age, ethnicity, color, religion, disability and national origin/ancestry. Participants cannot be required to become members of, or participate in, any organization, religion, political group, or community service program as a condition of receiving service.

NA

Direct Payments for Specific Use

Education

NA

Pre-Qualification Applicant entities will not be eligible to apply for a grant award until they have prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal. Registration and prequalification are required annually. During prequalification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. For assistance navigating government application prequalification procedures, refer to IDHS GATA Prequalification Assistance. Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. The following information is required to complete registration: 1. Organization's Unique Entity Identifier; For additional information on UEI, refer to Section Unique Entity Identifier (UEI number) and System for Award Management (SAM) below. 2. Organization's Federal Employer Identification Number (FEIN); 3. Organization type; 4. Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations); 5. Organization's name 6. Organization's mailing address; 7. Organization's primary email address; 8. Organization's primary phone number; 9. Organization's fiscal year-end date Unique Entity Identifiers (UEI Number and SAM Registration) Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to: • Be registered in SAM.gov before the application due date. "How to Register in SAM" • Provide a valid unique entity identifier. If your organization does not yet have a UEI you must request one.; • Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements. If an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant. Pre-Award Requirements The pre-award process includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). The ICQ is completed for the organization. The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY 23 ICQ. While this is NOT required prior to submitting the application, it is required prior to the Department issuing an award. Applicants that have not completed an ICQ for the grant award year at the time of application will be contacted by the Department to complete this pre-award requirement. This grantee pre-award requirement is mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA). Grantees must complete these requirements prior to receiving a grant award from the State of Illinois. The deadline to submit the ICQ is October 17, 2022, 12:00 PM Central Time. Registration in CSA The CSA Tracking System is the system the IDHS utilizes for approving budgets and issuing grant awards. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA. While registration in CSA is not part of the prequalification process, successful applicants will NOT be issued an award without a fully approved budget in the CSA System. State and Federal Laws and Regulations The agency awarded funds through this funding opportunity must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

Address to Request Application Package Application materials are provided throughout this announcement. Applications will be made available in user/printer friendly format and are attached. Additional copies may be obtained by contacting the Department at the email address below. Program Email Address: DHS.DMHGrantApp@illinois.gov Content and Form of Application Submission Uniform Application for State Grant Assistance The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. The document requires the signature and email address of the organization's authorized representative. Page one of the application is pre-populated with the appropriate information. Applicants must not complete anything on Page one. The correct application must be used. On Page 3, applicants will need to include the amount for which they are applying and sign. Application Submission Dates and Times Application Submission 1. To be considered for award, application materials will only be accepted electronically. Applications must be in the possession of the DMH email address DHS.DMHGrantApp@illinois.gov. 2. Emails into this box are electronically date and time stamped upon arrival. For your records, please keep a copy of your email submission with the date and time it was submitted, along with the email address to which it was sent. The email of the original sender of the application will be used for official communication between the Department and the applicant organization for matters regarding this application. 3. The start date for the grant is July 1, 2022. 4. If an applicant experiences technical difficulties, an email must be sent to DHS.DMHGrantApp@illinois.gov prior to the submission deadline. If State systems are deemed to be working properly, it is the applicant's responsibility to ensure their application materials arrive at the appropriate email address before the submission deadline date and time. 5. IDHS/DMH is under no obligation to review applications that do not comply with the above requirements. 6. Applicants will receive an email to notify them that the application was received. The email reply will be sent to the original sender of the application materials. 7. The subject line of the email MUST state: a. Entity Name; b. Program 515-KENN (Kennedy Forum) Budget Requirements The applicant must develop a budget consistent with program requirements. Proposed budgets must be sufficiently detailed and justified to be approved by IDHS. A budget and budget narrative need to be completed, electronically signed, and submitted in the CSA tracking system with the status as “GATA Budget signed and submitted to program review”. Please visit the CSA Tracking System page on the IDHS website for registration instructions. There is space when preparing the budget on each line item for the budget narrative. For each line in the budget the applicant will describe why each expenditure is necessary for program implementation and how the amount was determined. Please include cost allocations as necessary. The Budget narrative (including MTDC base exclusions as appropriate) must clearly identify indirect costs, direct program costs, direct administrative costs, and describe how the specified resources and personnel have been allocated for the tasks and activities within each line item. See instructions for the CSA Tracking System and Budget Information. The budget should be prepared to reflect 12 months. A Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted. Applicants will NOT be issued an award without the applicant’s fully approved budget in the CSA System. Subrecipient budget(s) a. If applicant is planning to use a subrecipient, a pdf copy of the subrecipient budget must be submitted at the time of the application packet b. Subrecipient budgets shall be submitted on the IDHS/DMH Budget Template (GOMBGATU—3002-(R-02-17) as a separate attachment. The Subrecipient budget must be submitted with the application. Grantee Conflict of Interest Disclosures Every grantee and subrecipient must disclose in writing any actual or potential Conflict of Interest as part of the grant application packet. Grantee Conflicts of Interest include, but are not limited to: 1. Grantee has an employee, board member, trustee, or immediate family member who: a. Holds an elected or appointed office in Illinois. b. Holds a seat in the Illinois General Assembly. c. Is an officer or employee of any State board, commission, authority, or holds an elected or appointed position or is employed in any of the offices or agencies of State government. 2. Grantee has a financial interest, including ownership of stocks or bonds, in a firm which is a vendor or contractor. 3. Grantee has outstanding financial commitments to any vendor or contractor. 4. Grantee has a close personal relationship. such as a spouse, dependent child, or member of the technical advisor's household, that may compromise or impair the fairness and impartiality of the technical advisor and grants officer during the solicitation development, proposal evaluation, award selection process, and management of an award. 5. Grantee has any negotiation of employment with current or potential sub-recipient or vendor. Additional examples of Grantee Conflicts of Interest can be found in the Grant Accountability and Transparency Act (GATA) Website Resource Library.

NA. This is a non-competitive grant.

Post Award Requirements of Applicant Successful applicants agree to provide program services as described throughout this Funding Notice. Start Date: July 1, 2022. • Technology: Agencies awarded funds through this funding notice should have a computer that meets the following minimum specifications for the purpose of utilizing any required IDHS web-based reporting system and the receipt/submission of electronic program and fiscal information: o Internet access, preferably high-speed o Email capability o Microsoft Excel o Microsoft Word o Adobe Reader The purchase of this technology would be an allowable expenditure under the grant and may be budgeted for as part of this application. • Site Visits: The applicant agrees to participate in site visits/quality reviews as requested by the Department. • COVID Policies and Procedures: Provider organizations shall have written COVID policies and procedures that align with current guidelines put forth by the local Health Department, the Illinois Department of Public Health and/or the Center for Disease Control. • Sectarian Issue: Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program. • Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience. • Publication of Studies, Reports or other Program Products: The applicant agrees that products produced for the Department under this award, including, but not limited to research reports, data, analyses, and policy recommendations are the property of the Department and will not be published or distributed except as prescribed by the Department. Agreement Terms IDHS anticipates that the term of the agreement resulting from this Program Grant Opportunity will be July 1, 2022, continuing through June 30, 2023, and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds. IDHS may withdraw this opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office. State Award Notices Applicants will receive a Notice of State Award (NOSA) via the Illinois GATA Grantee Portal. It is important to keep contact information in the Illinois GATA Grantee Portal updated since the main contact is the person notifications are sent to. The NOSA shall include: 1. Grant award amount 2. The terms and conditions of the award 3. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ). The NOSA must be accepted by the grants officer (or equivalent). This effectively accepts the state award amount and all conditions set forth within the notice. This accepted NOSA is the document authorizing the Department to proceed with issuing an agreement. The NOSA is not an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs at the non- State entity's own risk). Other Information IDHS reserves the right to request additional information. Applicants are expected to provide the additional information within a reasonable time. Failure to provide the information could result in the rejection of the application. NOTE: Providing the requested information does not obligate IDHS to provide funding nor should an agency draw any conclusions about the department's intentions to fund or not fund the application. Administrative and National Policy Requirements The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services. The agency awarded funds through this Funding Opportunity must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply. Mandatory Forms -- Required for All Agencies 1. Uniform Application for State Grant Assistance 2. Advance Payment Request Cash Budget Form submitted as a separate attachment (no submission will result in default to Reimbursement Method) 3. Uniform Grant Budget Template in CSA | Instructions 4. Conflict of Interest Disclosure submitted as a separate attachment

October 27, 2022, 12:00 PM Central Time

30 - 60 days

NA

This program will be awarded as a 12-month term agreement. This is the first renewal.

Grantees are not required to participate in cost sharing or provide match. Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant

This funding opportunity is considered a new application. This opportunity is considered a grant agreement and is a non-competitive application for funding. It is not a guarantee of funding. This award utilizes State appropriated funds. Funding Restrictions IDHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller. Allowable Costs All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. • Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. • Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS: o Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) o Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) o Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) o Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445). o Deposits for items, services, or space Simplified Acquisition Threshold: Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying subaward: • That the grantee agency, prior to making a subaward with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313); • That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; • That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgement about the applicant’s integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants. Indirect Cost Requirements and Restrictions In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Every organization that receives a state award must make an indirect cost rate proposal or election in the State of Illinois Grantee Portal, Centralized Indirect Cost Rate Election System, including organizations that are choosing not to claim payment for indirect costs. Indirect Cost Rate Election: 1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA and submit an Indirect Cost Rate Proposal in the Crowe Activity Review System (CARS). 2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have a Federally Negotiated Rate and would like to negotiate a rate with the State of Illinois. 3. De Minimis Rate. An organization may elect a De Minimis rate of 10% of modified total direct cost (MTDC)**. Once established, the De Minimis rate may be used indefinitely. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. **2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. 4. No Rate: Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into the Indirect Cost Rate Election System. 5. State Funded Universities/Institutions: Maximum reimbursement for indirect costs is restricted to 10% Off Campus and 20% On Campus with MTDC base. Crowe Activity Review System (CARS). CARS will allow your organization to document your already established federally approved indirect cost rate or complete an indirect cost rate proposal (see State Negotiated Rate above). Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification. If the organization elects to submit a Federally Negotiated Rate or a State Negotiated Rate, they will receive an invitation to submit their proposal in the CARS system. Organizations that have previously established an indirect cost rate election and would like to continue with a Federal or State Negotiated Rate must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year. Organizations that do not make a submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement. Reports

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: 1. Time Period for Required Periodic Financial Reports. Unless a different reporting requirement is specified in Exhibit G, Grantee shall submit financial reports to Grantor pursuant to Paragraph 13.1 and reports must be submitted no later than ___30____ days after the quarter ends. 2. Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 13.2 and no later than ___60___ days after this Agreement’s end of the period of performance or termination. 3. Time Period for Required Periodic Performance Reports. Unless a different reporting requirement is specified in Exhibit G, Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 14.1 and such reports must be submitted no later than __30___ days after the quarter ends. 4. Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 14.2 and no later than ___60___ days after this Agreement’s end of the period of performance or termination. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable. PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below. Reporting templates and instructions for submitting reports can be found in the Provider section of the IDHS website. PPR and PRTP Email Address for All Grants: DHS.DMHQuarterlyReports@illinois.gov

See JCAR Title 44 Illinois Administrative Code 7000.90 Auditing Standards

See JCAR Title 44 Illinois Administrative Code 7000.430 Record Retention

State Funded

$250,000

NA

NA

Title 59: Mental Health of the Administrative Code

NA

IL Department of Human Services, Division of Mental Health

https://www.dhs.state.il.us/page.aspx?item=140505 https://www.dhs.state.il.us/page.aspx?item=85526 IDHS website: www.dhs.state.il.us

NA

NA

FY 2023 : $250,000