DEC

Illinois MIECHV ARPA program will use the ARPA funds to advance COVID-19 response efforts, support the home visiting workforce, promote equity, and benefit families served by the MIECHV program per the categories of allowable activities as required by the applicable law.

Social Security Act, Title V, § 511(c) (42 U.S.C. § 711(c)), as amended by the Bipartisan Budget Act of 2018 (P.L.115-123), Title VI, Subtitle A American Rescue Plan Act (P.L. 117-2)

N/A

Illinois Administrative Code Title 44, Chapter I, Part 7000 Grant Accountability and Transparency Act

The American Rescue Plan Act of 2021 (P.L. 117-2) (ARPA), in section 9101, added new section 511A of the Social Security Act. This grant provides one-time funding made available under section 9101 of the American Rescue Plan Act (ARPA), P.L. 117-2, to entities that currently receive Maternal, Infant, and Early Childhood Home Visiting (MIECHV) Program funding to address the needs of expectant parents and families with young children during the COVID-19 public health emergency. Funding must be used for the purposes set forth in the applicable law, as further described below, and may support a wide range of in-scope activities within the defined allowable categories. A. Under ARPA section 9101, funding must be used for the following purposes: 1. To serve families with home visits or with virtual visits, that may be conducted by the use of electronic information and telecommunications technologies, in one of the allowable home visiting models; 2. To pay hazard pay or other additional staff costs associated with providing home visits or administration for programs funded under [SSA] section 511; 3. To train home visitors employed by the entity in conducting a virtual home visit and in emergency preparedness and response planning for families served, and may include training on how to safely conduct intimate partner violence screenings, and training on safety and planning for families served to support the family outcome improvements listed in [SSA] section 511(d)(2)(B); 4. For the acquisition by families served by programs under [SSA] section 511 of such technological means as are needed to conduct and support a virtual home visit; 5. To provide emergency supplies (such as diapers and diapering supplies including diaper wipes and diaper cream, necessary to ensure that a child using a diaper is properly cleaned and protected from diaper rash, formula, food, water, hand soap and hand sanitizer) to an eligible family (as defined in [SSA] section 511(k)(2)); 6. To coordinate with and provide reimbursement for supplies to diaper banks when using such entities to provide emergency supplies specified in item (5); or 7. To provide prepaid grocery cards to an eligible family (as defined in [SSA] section 511(k)(2)) participating in the maternal, infant, and early childhood home visiting program under [SSA] section 511 for the purpose of enabling the family to meet the emergency needs of the family.

Yes

This Notice of State Award (NOSA) is not an agreement. This NOSA is not a guarantee of an agreement. IDHS will publish its agreements in the CSA Tracking System after you return a signed copy of this NOSA to IDHS. Please note the specific conditions identified for Section 3 of the NOSA. Please contact your DHS program representative within 30 days to implement a plan to address the identified issues within the next 90 days. Should you have any questions please speak with the DHS contact for your award. •CODE of FEDERAL REGULATIONS Title 2: Grants and Agreements PART 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) •Grant Accountability and Transparency Act (GATA), 30 ILCS 708/1 •Illinois Administrative Code

Nonprofit Organizations; Government Organizations; Other; For-Profit Organizations;

Renewal applications only. The program has exceptions for Notice of Funding Opportunity and Merit-Based Review, so there is no competitive solicitation of grantees.

According to the ARPA statute, to be eligible to receive funding, awardees must "reaffirm that, in conducting the program, the entity will focus on priority populations (as defined in section 511 (d)(4))." This means that ARPA funds may only be used to provide services to at-risk communities as identified in the current statewide needs assessment update. Recipients must give priority in providing services under the MIECHV program to the following: Eligible families who reside in communities in need of such services, as identified in the statewide needs assessment required under subsection 511(b)(1)(A); Low-income eligible families; Eligible families with pregnant women who have not attained age 21; Eligible families that have a history of child abuse or neglect or have had interactions with child welfare services; Eligible families that have a history of substance abuse or need substance abuse treatment; Eligible families that have users of tobacco products in the home; Eligible families that are or have children with low student achievement; Eligible families with children with developmental delays or disabilities; and Eligible families that include individuals who are serving or formerly served in the Armed Forces, including such families that have members of the Armed Forces who have had multiple deployments outside of the United States.

Non-competitive

Human Services

Applicants selected for awards must comply with credentialing and other requirements of the two approved home visiting models - Healthy Families America and Parents as Teachers.

Applicant must demonstrate capacity to develop and maintain active collaborations with other organizations serving parents and their young children, including but not limited to: childcare providers; primary health care; local health departments; Family Case Management (FCM); Women, Infants, and Children (WIC); hospitals; maternal and child health services; Temporary Assistance to Needy Families (TANF); Teen Parent Services; early intervention services; and local schools. The applicant must demonstrate that a network of community partners has been established that will support the agency in maintaining the required percentage of the agency caseload capacity; connect children and families to critical resources; and recruit, hire, and retain staff. Evidence will include formal linkage agreements with community partners for recruitment; informal or formal linkage agreements that describe active collaborations with community partners; and description of partnerships that will allow the applicant to recruit, hire, and retain home visitors who mirror the cultural, ethnic, and linguistic characteristics of the families served. Under ARPA, providers must ensure coordination with local diaper banks when using funds to provide emergency supplies to eligible families, to the extent practicable.

Note: Renewal applications only. There is no competitive solicitation of grantees. Registration and Pre-Qualification: Prior to applying for any Notice of Funding Opportunity (NOFO), every applicant must first be registered and prequalified through the following steps. This must be done on or before the application's due date or their application CANNOT be accepted. •Apply for or update their DUNS number (https://www.dandb.com/ ). This must be done yearly. •Apply for or update their SAM registration and receive a SAM cage code. (https://www.SAM.gov) This must be done yearly. •Be registered and in good standing with the Illinois Secretary of State. (http://www.cyberdriveillinois.com/ ) (This is not required of governmental entities and schools.) •Register with the GATA/CSFA system at https://grants.illinois.gov/registration/ . The system will automatically check your registrations with the above mentioned systems. It will also check to see if your entity is on the federal excluded parties list and if your entity is on the State of Illinois Stop Pay/Compliance list. If your entity is not up-to-date on the registrations, or is listed on the federal list or Illinois Stop Pay/Compliance list, your application will not be accepted until these situations are resolved. If a change to the registration information is needed at a later date, grantees may re-enter the system at https://grants.illinois.gov/registration/login.aspx . No applications can be accepted for review until these steps are successfully accomplished. (Only after your entity has completed the above registration/pre-qualification steps will a state agency be allowed to accept your grant application for consideration, and that application must still be submitted by the respective due date.) Grant Application, Program Plan (if applicable), Budget, and Programmatic Risk Assessment: At the time of application, the grantee must submit the grant application, the program plan (if applicable), the budget, and the programmatic risk assessment. The application templates, the instructions, the due date, and the link to the programmatic risk assessment can be found on the DHS/DFCS Grant Information webpage under the CSFA number. Fiscal and Administrative Risk Assessment: Grantees must complete the Fiscal and Administrative Risk Assessment on the GATA/CSFA system- also known as the ICQ (short for Internal Controls Questionnaire). Be sure to click "submit" to submit your answers when complete. This is done only once per entity per fiscal year. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered. Indirect Cost Rate: Most, but not all grants will include the potential for a grantee to claim an Indirect Cost Rate to help cover the administration costs related to the grant. For new grantees or new grants, this must be done within 90 days of the grant's effective date. For returning grantees, this must be done within six months following the end of the grantee's fiscal year. All grantees must make a selection. Grant Selection, NOSA and Grant Agreement: If your application is selected for funding, the results of the ICQ and Programmatic Risk Assessment may render conditions that will be included in your Notice of State Award (NOSA). The NOSA will be generated from GATA's CSFA system, and may be delivered via email from that system. (if you change staff or email addresses, be sure to update your GATA registration with that information or the correct person or email will not receive the NOSA.) These conditions may need to be addressed prior to the award becoming a firm grant agreement or they may be addressed over the course of the timeframe of the award. The proposed IDHS grantee must sign-off and return the NOSA to IDHS. Once the grantee accepts the IDHS grant and returns it, IDHS will also accept and the contracting process begins.

Renewal applications only. The program has exceptions for Notice of Funding Opportunity and Merit-Based Review, so there is no competitive solicitation of grantees.

Renewal applications only. The program has exceptions for Notice of Funding Opportunity and Merit-Based Review, so there is no competitive solicitation of grantees.

Renewal applications only. The program has exceptions for Notice of Funding Opportunity and Merit-Based Review, so there is no competitive solicitation of grantees.

1-3 months

N/A

Renewal applications only. The program has exceptions for Notice of Funding Opportunity and Merit-Based Review, so there is no competitive solicitation of grantees.

There are no cost-sharing or matching requirements for this program; Maintenance of Effort - Maintenance of Effort requires recipients (States) of the MIECHV Grant to supplement, and not supplant, funds from other sources for early childhood home visiting programs or initiatives. Recipients must demonstrate compliance by maintaining non-federal funding for evidence based home visiting and home visiting initiatives, expended for activities in the HRSA application, at a level that is not less than expenditures for such activities as of the most recently completed State fiscal year. MIECHV uses the state funded portion of the DHS Healthy Families Illinois Home Visiting Programs and the state funded portion of the Parents Too Soon Program for its maintenance of effort.

Refer to Article VII of the Uniform Grant Agreement for requirements related to allowable costs. Refer to the Uniform Grant Agreement for restrictions. Refer to the Uniform Grant Budget for total allowable costs and allowable costs by budget expenditure category. The Department's program staff may have additional policies/requirements applicable to the program. Additional documentation will be required for premium pay and household assistance. CODE of FEDERAL REGULATIONS Title 2: Grants and Agreements PART 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200)

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: • Periodic Financial Report (PFR), • Periodic Performance Report (PPR), • Program Data Reporting - The MIECHV provider shall enter all data into the IDHS designated database system, • Annual Audit in conformance with Audit Requirements set forth in the grant agreement. Additional data may be collected as directed by the Department and in a format prescribed by the Department. MIECHV ARPA funds need to be budgeted and tracked separately from MIECHV formula awards. Grantees must maintain appropriate records and documentation to support the charges against the ARPA funding and submit quarterly narrative reports (in the format prescribed by the Department) detailing grant activities related to the allowable uses of funds. Grantees must also respond to additional requests for information within the allotted time.

Audit requirements per JCAR Title 44 Illinois Administrative Code 7000.90

Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.334, unless a different retention period is specified in 2 CFR 200.334 or 44 Ill. Admin. Code 7000.430(a) and (b). If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. MIECHV ARPA funds need to be budgeted and tracked separately from MIECHV formula awards. Grantees must maintain appropriate records and documentation to support the charges against the ARPA funding and submit quarterly narrative reports (in the format prescribed by the Department) detailing grant activities related to the allowable uses of funds. Grantees must also respond to additional requests for information within the allotted time.

MIECHV ARPA Funds

1,686,429

$11,154 - $400,000

10/1/21-6/30/23: 1,645 families received emergency supplies; 729 families benefitted from diaper banks; 2,333 families received prepaid grocery cards; 185 families benefitted from new technology; 37 home visitors and supervisors received new laptops; 319 home visitors and supervisors received training; and 97 home visitors and supervisors benefitted from hazard pay.

https://www.dhs.state.il.us/page.aspx?item=134500

The following website can assist people in finding sites for multiple home visiting programs, not just MIECHV. The website also provides a list of trained Coordinated Intake staff, who provide a single point of entry for home visiting programs in certain communities. Each MIECHV community will have a coordinated intake process to assure that families have a central point of entry for services. The coordinated intake provider will assist families in determining the services and supports that are best suited for their needs. http://www.igrowillinois.org/find-a-program/

Illinois Department of Human Services, Division of Early Childhood - 401 S. Clinton St., Chicago, IL 60607

https://igrowillinois.org/about-il-miechv/

MIECHV

Futures without Violence Training; NEAR@Home Facilitated Learning; Family Support (Prepaid Cards/Emergency Supplies), Safety/Emergency Preparedness Training

4/18/2023

FY 2022 : $468,282
FY 2023 : $699,909
FY 2024 : $1,692,592
FY 2025 : $655,086