DEC

Design and implement a process to develop a Diversity, Equity, Inclusion and Racial Justice Plan for the newly created Division of Early Childhood within the Department of Human Services.

Section 9901 of the American Rescue Plan Act ("ARPA") created the Coronavirus State Fiscal Recovery (“CSFR”) Fund to provide financial support to state governments for their responses to the impacts of COVID-19. The Illinois Department of Human Services received an appropriation from the State Coronavirus Urgent Remediation Emergency (State CURE) Fund.

Not Applicable

Illinois Administrative Code Title 44, Chapter I, Part 7000 Grant Accountability and Transparency Act

• Develop and implement an overarching process to create a DEC DEIRJ plan that details goals, as well as establishes clear, defined strategies related to implementation, accountability, and external transparency • Establish internal stakeholder engagement strategies and processes to inform DEIRJ plan focus and content throughout project duration • Execute external stakeholder engagement efforts throughout project duration efforts to inform DEIRJ plan development • Align plan with key IDHS / DEC guiding documents, including the IDHS Equity, Racial Justice, Inclusion, and Diversity Plan, and the DEC’s Mission, Vision, Values Blueprint, and Strategic Roadmap • Work with DEC staff to align plan content with workstreams to optimize implementation • Advise DEC Strategic Plan Working Group to ensure DEIRJ values and goals are thoroughly integrated within strategic plan • Identify & include measurable equity benchmarks and timelines to track progress towards goal implementation, monitoring, and updating • Outline staff training and support needs and strategy to develop the skills, knowledge, and confidence needed to implement the DEIRJ plan • Lay out sustainability needs and transition strategy for DEC staff to take full, ongoing responsibility of plan implementation and achievement • Draft report of final DEIRJ plan and coordinate the development of a designed version for public distribution • Establish capacity and opportunity for data collection and analysis to serve as the foundation and rationale for DEIRJ action items and goals • Collaboratively design a “living” dashboard to transparently track progress towards equity goals and metrics upon plan launch • Define the role of the ECTT and manage contracted vendors/partners to support plan development, implementation, and monitoring • Develop a tool for self-assessment for individuals and for the Division (used for self-reflection and to generate authentic discussion)

Yes

This Notice of State Award (NOSA) is not an agreement. This NOSA is not a guarantee of an agreement. IDHS will publish its agreements in the CSA Tracking System after you return a signed copy of this NOSA to IDHS. Please note the specific conditions identified for Section 3 of the NOSA. Please contact your DHS program representative within 30 days to implement a plan to address the identified issues within the next 90 days. Should you have any questions please speak with the DHS contact for your award. •CODE of FEDERAL REGULATIONS Title 2: Grants and Agreements PART 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) •Grant Accountability and Transparency Act (GATA), 30 ILCS 708/1 •Illinois Administrative Code

None, State Agency Use;

Renewal applications only. There is no competitive solicitation of grantees. DEIRJ is an infrastructure focused program that does not include a direct service component.

Not applicable. DEIRJ is an infrastructure focused program that does not include a direct service component.

Non-competitive

Human Services

Renewal applications only. There is no competitive solicitation of grantees.

Renewal applications only. There is no competitive solicitation of grantees.

Note: Renewal applications only. There is no competitive solicitation of grantees. Registration and Pre-Qualification: Prior to applying for any Notice of Funding Opportunity (NOFO), every applicant must first be registered and prequalified through the following steps. This must be done on or before the application's due date or their application CANNOT be accepted. •Apply for or update their DUNS number (https://www.dandb.com/ ). This must be done yearly. •Apply for or update their SAM registration and receive a SAM cage code. (https://www.SAM.gov) This must be done yearly. •Be registered and in good standing with the Illinois Secretary of State. (http://www.cyberdriveillinois.com/ ) (This is not required of governmental entities and schools.) •Register with the GATA/CSFA system at https://grants.illinois.gov/registration/ . The system will automatically check your registrations with the above mentioned systems. It will also check to see if your entity is on the federal excluded parties list and if your entity is on the State of Illinois Stop Pay/Compliance list. If your entity is not up-to-date on the registrations, or is listed on the federal list or Illinois Stop Pay/Compliance list, your application will not be accepted until these situations are resolved. If a change to the registration information is needed at a later date, grantees may re-enter the system at https://grants.illinois.gov/registration/login.aspx . No applications can be accepted for review until these steps are successfully accomplished. (Only after your entity has completed the above registration/pre-qualification steps will a state agency be allowed to accept your grant application for consideration, and that application must still be submitted by the respective due date.) Grant Application, Program Plan (if applicable), Budget, and Programmatic Risk Assessment: At the time of application, the grantee must submit the grant application, the program plan (if applicable), the budget, and the programmatic risk assessment. The application templates, the instructions, the due date, and the link to the programmatic risk assessment can be found on the DHS/DFCS Grant Information webpage under the CSFA number. Fiscal and Administrative Risk Assessment: Grantees must complete the Fiscal and Administrative Risk Assessment on the GATA/CSFA system- also known as the ICQ (short for Internal Controls Questionnaire). Be sure to click "submit" to submit your answers when complete. This is done only once per entity per fiscal year. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered. Indirect Cost Rate: Most, but not all grants will include the potential for a grantee to claim an Indirect Cost Rate to help cover the administration costs related to the grant. For new grantees or new grants, this must be done within 90 days of the grant's effective date. For returning grantees, this must be done within six months following the end of the grantee's fiscal year. All grantees must make a selection. Grant Selection, NOSA and Grant Agreement: If your application is selected for funding, the results of the ICQ and Programmatic Risk Assessment may render conditions that will be included in your Notice of State Award (NOSA). The NOSA will be generated from GATA's CSFA system, and may be delivered via email from that system. (if you change staff or email addresses, be sure to update your GATA registration with that information or the correct person or email will not receive the NOSA.) These conditions may need to be addressed prior to the award becoming a firm grant agreement or they may be addressed over the course of the timeframe of the award. The proposed IDHS grantee must sign-off and return the NOSA to IDHS. Once the grantee accepts the IDHS grant and returns it, IDHS will also accept and the contracting process begins.

Renewal applications only. There is no competitive solicitation of grantees.

Renewal applications only. There is no competitive solicitation of grantees.

Renewal applications only. There is no competitive solicitation of grantees.

2-3 months

N/A

Renewal applications only. There is no competitive solicitation of grantees.

There are no matching, cost sharing, formula, or maintenance of effort (MOE) requirements.

Refer to Article VII of the Uniform Grant Agreement for requirements related to allowable costs. Refer to the Uniform Grant Agreement for restrictions. Refer to the Uniform Grant Budget for total allowable costs and allowable costs by budget expenditure category. The Department's program staff may have additional policies/requirements applicable to the program. CODE of FEDERAL REGULATIONS Title 2: Grants and Agreements PART 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200)

Quarterly Reporting using Periodic Performance Reports (PPRs) and Periodic Financial Reports (PFRs); Monthly Fiscal Reporting using Monthly Grant Invoices

Audit requirements per JCAR Title 44 Illinois Administrative Code 7000.90

The Grantee is required to maintain until December 31, 2031 adequate books, all financial records and supporting documents, statistical records, and all other records pertinent to this Award. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. Grantee is responsible for ensuring all contractors and subrecipients, if applicable, adhere to these records retention requirements.

The DEIRJ program received an appropriation from the State Coronavirus Urgent Remediation Emergency (State CURE) Fund.

To be determined

To be determined

This is a new program in FY23.

N/A

N/A - This program does not serve participants.

Illinois Department of Human Services, Division of Early Childhood - 401 S. Clinton St., Chicago, IL 60607

N/A

N/A

N/A