Arts of Life

Arts of Life will use this funding to support artists with intellectual and developmental disabilities (I/DD) in the greater Chicagoland area. Art of Life has a studio location in Chicago and Glenview, satellite studio in Southside Chicago, partner art centers in Evanston and Highland Park. The funds will be used to maintain a sufficient staffing level to meet the needs of 75+ artists across our programs at various level of facilitation. Supported activities, include, artistic vocational training for I/DD artists through 1:1 facilitation from trained Direct Support Professionals (DSPs) at various studio locations, and in residencies of select artists who are unable to participate outside their homes. A new artist will enter the Arts of Life programming in the “Foundation Track,” which is an orientation period that lasts 3-12 months depending on the artist’s experience level. When ready, the artist can pursue one of four career tracks—Maker, Curator, Career, or Educator—and develop their professional goals in partnership with Arts of Life’s trained staff. There are three types of artists the studio artist, in-home artist, and community program artist. The Studio artist will travel to by public transportation to studio location. This agency offers reimbursement for transportation cost. The artist participants 2-5 days a week in program. Programming staff will provide professional development opportunities based on artists’ track and workshops. Staff provide 1:1 support to the artists. The in-home artist Art of Life staff will travel to the individual artist’s home. The staff member works with artist to set up workspace, specific projects, etc. The artist receives 1:1 support. This individual is seen one to wo times per week for three hours. The community program artists are enrolled in a class at a partner art center. The staff and artist are reimbursement for preferred methos of transportation. The DSP lead the program classes. All I/DD artist met with case manager to set annual goals.

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PA 103-0589. Article 63, Section 1040.

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The I/DD Artists Program intend is to facilitate in-studio individual creative practice, workshops at partner art centers in Evanston and Highland Park, and in-home creative practice opportunities for artists who are homebound. Provide each I/DD artist the opportunity to work with a state-contracted independent service coordinator (case manager) to set artistic goals. Develop individualized career plans with each artist’s case manager that include tailored goals to be measured throughout the fiscal year.

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These are Special Appropriations

ALL;

Organization specially named in legislation

Eligibility is grantee specific and must be included in approved program proposal.

Non-competitive

Human Services

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Applicant must be prequalified and registered in the Illinois GATA Grantee Portal

Applicants must submit a Program Narrative and required documentation.

Organizations specifically named in legislation.

Award amounts indicated funding levels in state budget and program proposal.

DHS staff send application packet to named entities and notification of due date.

30-45 days post application

Appeals pursuant To IL Admin Code 123.456

Renewals contingent upon inclusion of organization in approved state budget.

This grant does not require an in-kind or financial match requirement.

All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. a Allowable costs: Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. b Unallowable costs: Please refer to 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E – Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS: i Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) ii Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) iii Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) iv Food, and other goods or services for personal use of the grantee’s employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor’s Travel Control Board (2 CFR 200.445). v Deposits for items, services, or space c Limitation of Use Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2021/ES.pdf d ARPA Funding Restrictions Grant awards under this NOFO are funded in whole or in part with fund American Rescue Plan Act of 2021 (ARPA) Coronavirus State Fiscal Recovery Funds (CSFRF) funds. Grantee is required to comply with, and is subject to, all requirements of the CSFRF and all related rules and guidance issued by Grantor and the U.S. Department of the Treasury ("Treasury"). Refer to: Coronavirus State and Local Fiscal Recovery Funds FAQs (treasury.gov). Restrictions on use of these funds can be found at Federal Register CSLFRF and include: i Funds to directly or indirectly offset a reduction in net tax revenue due to a change in law from March 3, 2021, through the last day of the fiscal year in which the funds provided have been spent ii Funds cannot be deposited into any pension fund iii Funding debt services, legal settlements or judgments, and deposits to rainy day funds or financial reserves. iv General infrastructure spending is not covered as an eligible use outside of waters, sewer, and broadband investments or above the amount allocated under the revenue loss provision. The successful applicant is responsible to ensure that all expenditures are eligible costs under the American Rescue Plan Act of 2021. (ARPA; P.L. 117-2) e Indirect Cost Requirements and Restrictions To charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Every organization that receives a state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs. CARS URL: https://solutions.crowe.com/CARS/StateofIllinoisGOMB/Login.aspx i Indirect Cost Rate Election: (a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA. (Refer to Section D. Application and Submission Information, 4. Other Submission Requirements for a list of required attachments) (b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have a Federally Negotiated Rate or elect to use the De Minimis Rate. (c) De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a De Minimis rate of 10% of modified total direct cost (MTDC). Once established, the De Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. 2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. (d) "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS. ii Crowe Activity Review System (CARS). CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization’s fiscal year. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or “no rate”. Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx f Administrative Costs It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA. g Simplified Acquisition Threshold Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying subaward: i That the grantee agency, prior to making a subaward with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313); ii That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; iii That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

Reporting Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: Reporting Requirements: A. Time Period for Required Periodic Financial Reports. Unless a different reporting requirement is specified in Exhibit E, Grantee shall submit financial reports to Grantor pursuant to Paragraph 10.1 and reports must be submitted no later than 30 days after the quarter ends. B. Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 10.2 and no later than 30 days after this Agreement's end of the period of performance or termination. C. Time Period for Required Periodic Performance Reports. Unless a different reporting requirement is specified in Exhibit E, Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 11.1 and such reports must be submitted no later than 30 days after the quarter ends. D. Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 11.2 and no later than 30 days after this Agreement's end of the period of performance or termination. Non-compliance with any of the above reporting requirements, including timeliness of reports may lead to being placed on the Illinois Stop Payment List.

See JCAR Title 44 Illinois Administrative Code 7000.90 for audit requirements

Each provider shall maintain full and complete records of program operations in compliance with state records retention requirements. Records are defined as those documents that capture program activity, participant information and outcomes, and fiscal data. Providers shall comply with the Local Records Act, which regulates the destruction and preservation of public records within the State of Illinois. IDHS may require longer retention of records and/or submission of such records to the Department if the records cover a time period still open to audit.

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FY25 amount: $250,000

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This is a new program.

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FY 2025 : $250,000