644-40204-4900-0400

The Illinois Department on Aging serves as the Operating Agency for the Persons Who Are Elderly 1915(c) Medicaid Waiver and has launched an innovative case management system known as “Aging Cares”. As care coordinators, Care Coordination Units (CCUs) play a pivotal role in ensuring the management, integration of participant data maintained by the CCU and in-home providers, and transition to Aging Cares occurs in an efficient, effective, and timely manner. During the initial period or “Phase 1”, specific CCUs were selected by IDoA and agreed to assist with the design, testing, and roll out of Aging Cares: PSA 8 Southwestern IL Visiting Nurse Association (U129508910), PSA 9 Effingham City-County Committee on Aging (U120009608), PSA 10 CCSI Case Coordination, LLC (U122510125) and Effingham City-County Committee on Aging (U121310102), and PSA 11 Shawnee Health Service and Development Corporation (U129911902).

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Public Act 81-202

Established in 1979 by Public Act 81-202. The Community Care Program is one of the 1915(c) waivers for home and community-based services under the Medicaid Program

Aimed at assisting seniors to maintain their independence and providing cost effective alternatives to nursing home placement.

Yes

Program Specific Reporting: Monthly expenditure and activity reports • The grantee shall deliver to the Department a monthly expenditure report on or before the 15th of each month and shall be inclusive of all expenses for the previous month. This report shall be submitted to the Department utilizing the Periodic Financial Report (PFR) and submitted through Amplifund. • The grantee shall deliver to the Department a monthly performance report on or before the 15th of each month and shall be inclusive of all activity for the previous month. This report shall be submitted to the Department utilizing the Periodic Performance Report (PPR) and submitted through Amplifund.

Other;

Specific CCU's selected by IDoA

Non Competitive

Direct Payments for Specific Use

Human Services

CCU selected by IDoA

Non Competitive

Please apply through AmpliFund by copying and pasting this URL: https://il.amplifund.com/Public/Opportunities/Details/0a2beea4-2bc7-4c3e-bd5f-d20bb366ded5

Non Competitive

Each CCU listed above may request up to Seventy-Five Thousand ($75,000.00) during the grant period of March 1, 2025, through June 30, 2025 for the following activities: 1. Serve as subject matter experts providing feedback to IDoA staff on the design of Aging Cares. 2. Participating in the development and refinement of the system at meetings scheduled by IDoA; 3. Provide feedback and training on Aging Cares Guidelines. 4. Review numerous Aging Cares training modules that ensure users can successfully navigate applications. 5. Coordinate with in-home providers to ensure Aging Cares activities align with current policy and/or to flag fields in Aging Cares that create policy deviation. 6. Provide incentives to managers and staff for the extra time necessary for performing required double entries and working overtime to work on Aging Cares and current caseload timeframes for compliance.

Non Competitive

30 days

See appeal process

One time grant - no renewals

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It is a requirement of the participating CCU to utilize both PFM and Aging Cares during the Phase 1 initial roll out period to meet the activities outlined above. Grantee shall utilize all funds as outlined in the executed Grant Agreement and as approved by the Department on Aging.

Monthly expenditure and activity reports • The grantee shall deliver to the Department a monthly expenditure report on or before the 15th of each month and shall be inclusive of all expenses for the previous month. This report shall be submitted to the Department utilizing the Periodic Financial Report (PFR) and submitted through Amplifund. • The grantee shall deliver to the Department a monthly performance report on or before the 15th of each month and shall be inclusive of all activity for the previous month. This report shall be submitted to the Department utilizing the Periodic Performance Report (PPR) and submitted through Amplifund.

Non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with the provisions of Subpart F-Audit Requirements, under 45 CFR Part 75.500, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year. Except as noted in 45 CFR Part 75.500

See retention policy

644-40204-4900-0400

FY25 - $375000.00

$75000.00

The following performance measures shall provide a comprehensive description of the CCU’s work and the results of that work under this grant agreement. Such measures help explain whether the provider agency is achieving its objectives and if progress is being made. PM1: Serve as subject matter experts providing feedback to IDoA staff on the design of Aging Cares. PM2: Participate in the development and refinement of the system at meetings scheduled by IDoA; PM3: Provide feedback and training on Aging Cares Guidelines. PM4: Review numerous Aging Cares training modules that ensure users can successfully navigate applications. PM5: Coordinate with in-home providers serving individuals in the Phase 1 PSA’s 8, 9, 10, and 11 to ensure Aging Cares activities align with current policy and/or to flag fields in Aging Cares that create policy deviation. PM6: Provide incentives to managers and staff for the extra time necessary for performing required double entries and working overtime to work on Aging Cares and current caseload timeframes for compliance. 1) Documentation of the employees in your CCU assisting with Phase 1 of Aging Cares: a. Number and titles of employees 3 months prior to the grant period b. Number and titles of employees on the final day of the grant period c. Number and Title of employees lost during the grant period d. Number and description of new hires during the grant period 2) Documentation of the trainings and troubleshooting relating to Phase 1 of Aging Cares: a. Number, descriptions, and attendance % of staff participating in IDoA trainings, collaboration & workgroup calls provided during the grant period and documented on each PPR by the due date. 3) Documentation of incentives/compensation provided to staff relating to increased hours and/or workload as it pertains to Phase 1 of Aging Cares including (but not limited to) bonuses and/or other incentives: a. Number and titles of employees receiving incentives/compensation provided during the grant period and documented on each PPR by the due date. All the above listed performance standards may not necessarily be applicable based upon an agency’s intended spending as defined within their Uniform Budget and application Narrative.

No agency’s direct cost to administer the grant will be permitted to exceed 20% of the total allocation.

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Illinois Department on Aging One Natural Resources Way Suite 100 Springfield Il 62702

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FY 2025 : $375,000