Hazard Mitigation Grant Program
CSFA Number: 588-40-0449
Agency Name
Illinois Emergency Management Agency and Office of Homeland Security (588)
Agency Identification
588
Agency Contact
Zachary Krug
217-524-6513
zachary.krug@illinois.gov
Short Description
The Illinois Emergency Management Agency administers the HMGP and makes grants available to state and local governments as well as eligible private, non-profit organizations to implement cost-effective and long-term mitigation measures following a major disaster declaration.
Federal Authorization
"Robert T. Stafford Disaster Relief and Emergency Assistance Act"
Illinois Statue Authorization
N/A
Illinois Administrative Rules Authorization
Authorized by §404 of the Robert T.Stafford Disaster Assistance and Emergency Relief Act (Stafford Act), 42 U.S.C. 5170c
Objective
The objective of the program is to provide funding support to states, Indian tribal governments, territories, communities, and other eligible applicants to reduce the risk of future damage, loss of life and property in any area affected by a major disaster. This program promotes implementation of activities designed to reduce injuries, loss of life, hardship, suffering, and damage and destruction to property from natural hazards which is consistent with DHS QHSR Goal 5.1, Mitigate Hazards- and links to Presidential Policy Directive (PPD-8) - National Preparedness, Security, Resilience, Prevention, Mitigation, Response, Protection, and Recovery.
Prime Recipient
Yes
UGA Program Terms
1. The Grantee will provide all necessary financial and managerial resources to meet the terms and conditions of this Agreement. 2. The Grantee is aware that the grant program requires cost-sharing on the basis of not more than 75 percent Federal and at least 25 percent non-Federal contributions and that the Grantee is required to provide and/or secure the full non-Federal share for mitigation activities. 3. The Grantee may send a written request to the Grantor for a portion of the total contract amount upon the following conditions: a) The Grantee will spend the funds requested within a twenty-day period after receipt of the funds from Grantor. Additional funds may be drawn upon request, based on need and the ability to spend within a twenty-day period; b) The Grantee cannot receive more than 75% of the Federal share of the funds until the plan is completed and submitted to FEMA; and c) The Grantee cannot receive more than 90% of the Federal share of the funds until the plan is approved by FEMA and adopted by the Grantee. 4. If the Grantee fails to expend or is over-advanced grant funds, the Grantor reserves the right to recapture funds in accordance with the applicable Federal or State laws and requirements. 5. The Grantee shall begin the scope of work within 90 days of the effective date of this Agreement and complete all items of work by the end of the Agreement term, unless otherwise agreed to in a written amendment to this Agreement. 6. The Grantee will comply with all applicable ordinances, codes and standards as pertains to this HMA project and agrees to provide maintenance as appropriate. 7. The Grantee will not enter into cost-plus-percentage-of-cost contracts for completion of this HMA project. 8. Upon project completion and after all eligible funds have been drawn down, IEMA will prepare and deliver to the Grantee a final report detailing the satisfactory completion of all required deliverables and substantiating the payment and match documentation. 9. FEMA, IEMA, the Illinois Auditor General, the Illinois Attorney General or any of their duly authorized representatives reserve the right to review, inspect or audit all contracts, records and documents related to the expenditure of the HMA funds. IEMA reserves the right to disallow any expenditures that are deemed ineligible, unreasonable, or excessive. In the event that questioned costs are ultimately deemed disallowed, as determined by the IEMA, the Grantee shall be responsible for repayment of such costs. 10. The Grantee shall have a single audit conducted in accordance with 2 CFR Part 200 when expending $750,000 or more in federal funds from any source during a fiscal year and shall submit a copy of the single audit report, if applicable, to IEMA within the required time frames. 11. The Grantee will be responsible for timely action in resolving any audit finding or questioned project costs. 12. The Grantee shall return to IEMA all grant funds that are not expended or that are received from IEMA in error. All funds remaining at the expiration of the period of time the funds are available for expenditure or obligation by the Grantee shall be returned to IEMA within 45 days, if applicable. IEMA may recapture those funds in accordance with state and federal laws and regulations. The Grantee’s failure to comply with any one of the terms of this Agreement shall be cause for IEMA to seek recovery of all or part of the grant proceeds. 13. This Agreement may be amended because of changes in state or federal statutes, regulations, or grant award policies; an extension in the grant award term; an increase in the amount of funds granted; or any other provision requiring a modification. Grantor may remove (or reduce) a Specific Condition included in this Exhibit G by providing notice in writing to the Grantee. All other modifications must be in writing and signed by both parties. 14. The Grantee agrees to maintain good standing in the National Flood Insurance Program (NFIP).
Eligible Applicants
Government Organizations;
Applicant Eligibility
Government - General, State (includes District of Columbia), Federally Recognized lndian Tribal Governments, certain U.S. Territories in designated major disaster areas shall serve as the Applicant to FEMA for HMGP assistance. A State is defined as any State of the United States, the District of Columbia, Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Northern Marianna Islands,. Applicants that have a current, approved Standard State/Tribal Mitigation Plan at the time of the declaration of a major disaster are eligible to receive up to 15% of the value of all other disaster assistance grants for HMGP. Applicants that have an approved Enhanced State/Tribal Mitigation Plan in effect may receive 20 percent of the value of all other disaster assistance grants for HMGP
Beneficiary Eligibility
N/A
Types of Assistance
Project Grants
Subject / Service Area
Public Safety
Credentials / Documentation
Refer to HMA program guidance document
Preapplication Coordination
http://www.illinois.gov/iema/Mitigation/Pages/MitigationPrograms.aspx#Hazard
Application Procedures
"FEMA will administer all HMGP awards in conformance with Section 203 of the Stafford Act (42 U.S.C. 5133), Section 322 of the Stafford Act (42 U.S.C. 5165), 44 C.F.R. Part 80, 44 C.F.R. Part 201, 2 C.F.R. Part 200, 44 C.F.R. Part 9; DHS Directive 023-01 Rev 01 and Instruction Manual 023-01-001-01 Rev 01, FEMA Directive 108-1 and Instruction 108-1-1, and all other applicable environmental and historic preservation laws, regulations, executive orders, and agency policy; and 44 C.F.R. ? 60.3 and all other applicable federal, state, tribal, and local laws and regulations. For more information view the Notice of Funding Opportunity posted on www.Grants.gov.
Criteria Selecting Proposals
Consistent with State Hazard Mitigation Plan funding priorities and local Jurisdiction Hazard Mitigation Plan
Award Procedures
Funds are allocated from the President's Disaster Relief Fund for use in an area under a major disaster Presidential declaration. The FEMA Regional Administrator approves grants from this allocation on the basis of project applications from eligible applicants. Applicants are responsible for distributing funds to sub-applicants.
Deadlines
Refer to FEMA HMA guidance
Range of Approval or Disapproval Time
Refer to HMA program guidance document
Appeals
An eligible applicant or subapplicant may appeal any determination previously made related to an application for or the provision of Federal assistance according to procedures set forth in 44CFR Section 206.440.
Renewals
N/A
Formula Matching Requirements
Applicants are responsible for the 25% matching funds requirements. NOTE:* The Hazard Mitigation Grant Program is a multi-year grant in which start and end dates may be open ended due to the nature and complexity of projects within the program. FEMA can fund up to 75 percent of the eligible costs of projects submitted under each disaster declaration. The State or project applicant is responsible for the remainder which can be a combination of cash, in-kind services, or materials. Refer to HMA program guidance for additional information. Statutory Formula: Title Chapter Part Subpart Public Law \Matching Requirements: Percent: Other FEMA can fund up to 75 percent of the eligible costs of projects submitted under each disaster declaration. The State or project applicant is responsible for the remainder which can be a combination of cash, in-kind services, or materials. Refer to HMA program guidance for additional information. Matching requirements are voluntary.
Uses and Restrictions
•In order to receive HMGP funds, the community must be participating and in good standing with the National Flood Insurance Program (NFIP). •Eligible projects must be environmentally sound, cost-effective, solve a problem and prevent future disaster damages. •Projects can protect either public or private property. •Approved projects receive 75% federal funding. The applicant is responsible for 25% of the project costs. •As of November 1, 2004, communities are required to have an approved all hazards mitigation plan to be eligible for HMGP grant funds.
Reports
Recipients are required to submit quarterly performance reports. Quarterly Performance Reports must include the progress of each sub award. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final performance reports are due quarterly and a final financial report is due 120 days after the expiration or termination of grant award. Recipients are required to submit quarterly financial reports. Quarterly Reports must include the expenditures of each subaward. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final reports are due quarterly and a final financial report is due 120 days after the expiration or termination of grant award.
Audits
In accordance with the provisions of 2 CFR Part 200, Subpart F - Audit Requirements, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503 These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantee's fiscal year.
Records
Financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award generally must be maintained for at least three years from the date the final Federal Financial Report (FFR) is submitted. See 2 C.F.R. 200.333. Further, if the recipient does not submit a final FFR and the award is administratively closed, FEMA uses the date of administrative closeout as the start of the general record retention period. The record retention period may be longer than three years or have a different start date in certain cases. These include: Records for real property and equipment acquired with federal funds must be retained for three years after final disposition of the property. See 2 C.F.R. 200.333(c). If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C.F.R. 200.333(a). The record retention period will be extended if the recipient is notified in writing of the extension by FEMA, the cognizant or oversight agency for audit, or the cognizant agency for indirect costs. See 2 C.F.R. 200.333(b). Where FEMA requires recipients to report program income after the period of performance ends, the program income record retention period begins at the end of the recipient's fiscal year in which program income is earned. See 2 C.F.R. 200.333(e). For indirect cost rate proposals, cost allocation plans, or other rate computations records, the start of the record retention period depends on whether the indirect cost rate documents were submitted for negotiation. If the indirect cost rate documents were submitted for negotiation, the record retention period begins from the date those documents were submitted for negotiation. If indirect cost rate documents were not submitted for negotiation, the record retention period begins at the end of the recipient's fiscal year or other accounting period covered by that indirect cost rate. See 2 C.F.R. 200.333(f).
Account Identification
N/A
Obligations
(Project Grants) FY 2021, 1,541,110.91, FY 20$65,021,134.00; FY 21 est $238,229,621.00; FY 22 est $500,000,000.00; FY 19$1,129,976,218.00; FY 18$971,973,247.00; - Range Financial Assistance Refer to HMA program guidance.
Range and Average of Financial Assistance
Refer to HMA program guidance.
Program Accomplishments
2017,$1 billion in losses avoided. 2016,$2.6 Billion in losses avoided 2018,$1 billion in losses avoided
Regulations, Guidelines, and Literature
Awards will be governed by 44 CFR Subpart N Hazard Mitigation Grant Program Sections 206.430-206.440,44 CFR Part 9, 44 CFR Part 80, 44 CFR Part 201; Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended; Hazard Mitigation Assistance Guidance (2015) and past program guidance, as applicable
Regional or Local Assistance Location
1020 S. Spring Street, Springfield, IL 62704
Headquarters Office
1020 S. Spring Street, Springfield, IL 62704
Program Website
https://www.fema.gov/hazard-mitigation-grant-program
Example Projects
Fiscal Year2019: Elevating homes, constructing safe rooms, retrofitting structures, and demolition and acquisition. Fiscal Year2020: Mitigation measures to reduce injuries, loss of life, hardship, suffering, and damage and destruction to property from natural hazards
Published Date
1/1/2003
Funding By Fiscal Year
FY 2015 : $26,201,323
FY 2016 : $535,631
FY 2017 : $11,369
FY 2018 : $18,024
FY 2019 : $1,832,500
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Agency IDGrantee NameStart DateEnd DateAmount
Village of Schaumburg08/05/202105/02/2026307,381
Greater Wabash Regional Planning Commission05/19/202205/19/2025233,200
City of Jacksonville08/05/202105/02/2026188,733
Tri-County Regional Planning Commission05/19/202205/19/2025111,911
Board of Trustees of the University of Illinois (University of Illinois at Urbana-Champaign)05/19/202205/19/2025100,000