Emergency Operations Center (EOC) Grant Program
CSFA Number: 588-40-0453
Agency Name
Illinois Emergency Management Agency and Office of Homeland Security (588)
Agency Identification
Agency Contact
Bob Evans
Short Description
U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/Grant Programs Directorate
Federal Authorization
Section 614 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5196c) as amended by section 202 of the Implementing Recommendations of the 9/11 Commission Act of 2007
Illinois Statue Authorization
20 ILCS 3305
Illinois Administrative Rules Authorization
Title 29
The objective of the FY 2022 EOC Grant Program is to improve EOC operations through funding the EOC projects included in Appendix A of this funding notice. These projects fund equipping, upgrading, and/or construction of emergency operations centers to provide fully capable facilities to ensure continuity of operations and continuity of government in major disasters or emergencies.
Prime Recipient
UGA Program Terms
IEMA will award the amount of each grant based on the sub-award recipient’s approved project funding request to the U.S. Congress
Eligible Applicants
Government Organizations;
Applicant Eligibility
Local unit of government, state agencies, public universities, and statewide mutual aid organizations
Beneficiary Eligibility
Types of Assistance
Project Grants
Subject / Service Area
Public Safety
Credentials / Documentation
Preapplication Coordination
All projects are submitted to IEMA soliciting a letter of recommendation from the IEMA Director prior to submission to the U.S. Congress for funding request.
Application Procedures
Application procedures in accordance with FY22 EOC Grant Program Notice of Funding Opportunity
Criteria Selecting Proposals
All applications for project funding are approved by the Federal Emergency Management Agency if earmarked funding is included in signed federal budget for the Agency.
Award Procedures
Awards are identified in Appendix A of FY22 EOC Grant Program Notice of Funding Opportunity
The application deadline for the Emergency Operations Center Grant Program is determined annually by IEMA.
Range of Approval or Disapproval Time
To be determined annually
Formula Matching Requirements
The FY 2022 EOC Grant Program has a cost share requirement. All award recipients must provide a non-federal entity contribution supporting 25% of the total of all project costs. The non-federal entity contribution can be cash (hard match) or third-party in-kind (soft match), with the exception of construction activities, which must be a cash (hard) match. In-kind contributions are defined as third-party contributions per 2 C.F.R. § 200.306. The required cost share amount, by project, is included in the project funding table in Appendix A. All applicants are required to commit to the cost share requirement for each activity under each project at the time of application. The non-federal contribution should be specifically identified for each proposed activity. The non-federal contribution, whether cash or third-party in-kind match, must consist of eligible costs (i.e., same allowability as the federal share).
Uses and Restrictions
Performance metrics for this program are as follows: • Percentage of funded projects that result in fully-operational emergency operations centers • Percentage of funded projects that provide an enhanced level of EOC services and capabilities FEMA will calculate and analyze the above metrics through a review of recipient Performance Progress Reports and award monitoring to ensure that the funds are expended for their intended purpose and achieve the stated outcomes in the grant application.
A quarterly claims reimbursement form and associated documentation is required 30 days after the end of each quarter.
FEMA grant recipients are subject to audit oversight from multiple entities including the DHS OIG, the GAO, the pass-through entity, or independent auditing firms for single audits, and may cover activities and costs incurred under the award. Auditing agencies such as the DHS OIG, the GAO, and the pass-through entity (if applicable), and FEMA in its oversight capacity, must have access to records pertaining to the FEMA award. Recipients and subrecipients must retain award documents for at least three years from the date the final FFR is submitted, and even longer in many cases subject to the requirements of 2 C.F.R. § 200.334. In the case of administrative closeout, documents must be retained for at least three years from the date of closeout, or longer subject to the requirements of 2 C.F.R. § 200.334. If documents are retained longer than the required retention period, the DHS OIG, the GAO, and the pass-through entity, as well as FEMA in its oversight capacity, have the right to access these records as well. See 2 C.F.R. §§ 200.334, 200.337. Additionally, non-federal entities must comply with the single audit requirements at 2 C.F.R. Part 200, Subpart F. Specifically, non-federal entities, other than for-profit subrecipients, that expend $750,000 or more in federal awards during their fiscal year must have a single or program-specific audit conducted for that year in accordance with Subpart F. 2 C.F.R. § 200.501. A single audit covers all federal funds expended during a fiscal year, not just FEMA funds. The cost of audit services may be allowable per 2 C.F.R. § 200.425, but non-federal entities must select auditors in accordance with 2 C.F.R. § 200.509, including following the proper procurement procedures. For additional information on single audit reporting requirements, see section F of this funding notice under the header “Single Audit Report” within the subsection “Additional Reporting Requirements”. The objectives of single audits are to: • Determine whether financial statements conform to generally accepted accounting principles (GAAP); • Determine whether the schedule of expenditures of federal awards is presented fairly; • Understand, assess and test the adequacy of internal controls for compliance with major programs; and • Determine whether the entity complied with applicable laws, regulations and contracts or grants. For single audits, the auditee is required to prepare financial statements reflecting its financial position, a schedule of federal award expenditures, and a summary of the status of prior audit findings and questioned costs. The auditee also is required to follow up and take appropriate corrective actions on new and previously issued but not yet addressed audit findings. The auditee must prepare a corrective action plan to address the new audit findings. 2 C.F.R. §§ 200.508, 200.510, 200.511. Non-federal entities must have an audit conducted, either single or program-specific, of their financial statements and federal expenditures annually or biennially pursuant to 2 C.F.R. § 200.504. Non-federal entities must also follow the information submission requirements of 2 C.F.R. § 200.512, including submitting the audit information to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor’s report(s) or nine months after the end of the audit period. The audit information to be submitted include the data collection form described at 2 C.F.R. § 200.512(c) and Appendix X to 2 C.F.R. Part 200 as well as the reporting package described at 2 C.F.R. § 200.512(b). The non-federal entity must retain one copy of the data collection form and one copy of the reporting package for three years from the date of submission to the Federal Audit Clearinghouse. 2 C.F.R. § 200.512; see also 2 C.F.R. § 200.517 (setting requirements for retention of documents by the auditor and access to audit records in the auditor’s possession). FEMA, the DHS OIG, the GAO, and the pass-through entity (if applicable), as part of monitoring or as part of an audit, may review a non-federal entity’s compliance with the single audit requirements. In cases of continued inability or unwillingness to have an audit conducted in compliance with 2 C.F.R. Part 200, Subpart F, FEMA and the pass-through entity, if applicable, are required to take appropriate remedial action under 2 C.F.R. § 200.339 for noncompliance, pursuant to 2 C.F.R. § 200.505.
FEMA requires that non-federal entities maintain the following documentation for federally funded purchases: • Specifications; • Solicitations; • Competitive quotes or proposals; • Basis for selection decisions; • Purchase orders; • Contracts; • Invoices; and • Canceled checks. Non-federal entities should keep detailed records of all transactions involving the grant. FEMA may at any time request copies of any relevant documentation and records, including purchasing documentation along with copies of cancelled checks for verification. See, e.g., 2 C.F.R. §§ 200.318(i), 200.334, 200.337. In order for any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(g). Non-federal entities who fail to fully document all purchases may find their expenditures questioned and subsequently disallowed.
Account Identification
Range and Average of Financial Assistance
Varies annually
Program Accomplishments
Public safety collaboration intended to better respond to acts of terrorism or other disasters or emergency situations in Illinois.
Regulations, Guidelines, and Literature
Regional or Local Assistance Location
Headquarters Office
2200 S Dirksen Parkway Springfield, IL 62703
Program Website
Example Projects
Projects will vary annually. The funding is used to address improvements for state and local Emergency Operation Centers.
Published Date
Funding By Fiscal Year
FY 2022 : $3,036,000
FY 2023 : $1,000,000
FY 2024 : $2,358,595
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Agency IDGrantee NameStart DateEnd DateAmount
22EOCWIUBoard of Trustees of Western Illinois University09/01/202208/31/20252,000,000
Board of Trustees of Western Illinois University09/01/202208/31/20252,000,000
Lake County09/01/202208/31/20251,000,000
22EOCLAKELake County10/01/202208/31/20251,000,000
23EOCROCKFCITY OF ROCKFORD07/01/202305/31/20261,000,000