IDPH: Office of Preparedness and Response

The purpose of the Regional Hospital Coordinating Center grant is to enable the Grantee, as part of leader of the healthcare and public health system in its region, to effectively respond to and recover from 21st century threats by enhancing communications, by improving resource management, and building medical surge capacity.

This funding is made available via Section 319-C of the Public Health Service (PHS) Act (title 42 United States Code (USC) 247d-3b), as amended, and Section 311 of the PHS Act (title 42 USC 243), subject to available funding and other requirements and limitations.

N/A

Title 77: Public Health, Chapter 1: Department of Public Health, Subchapter F: Emergency Services and Highway Safety, Part 515 Emergency medical Services, Trauma Center, Primary Stroke Center and Emergent Stroke Ready Hospital Code, Section 515.240 Bioterrorism Grants.

This is done to support the Department’s responsibility to designate lead hospitals for medical surge (210 ILCS 50/3.255); and to consider the role of hospitals in being prepared to respond to emergencies or disasters when the Department awards preparedness funds (210 ILCS 50/3/21). This grant requires the development, maintenance and sustainment of Health Care Coalitions (HCCs) that incentivize diverse and often competitive health care organizations with differing priorities and objectives to work together. The meet this purpose above, HPP Grantees must focus on activities that advance progress toward meeting the goals and objectives of the four capabilities detailed in the current HHS ASPR Health Care Preparedness and Response Capabilities, as updated from time to time; and document their progress with a continuous cycle of training, exercises and planning updates.

Yes

Payments to the Grantee are subject to the Grantee’s submission and certification of actual and necessary eligible costs in conformity with approved Budget and any documentation as required by the Department. Payment shall be initiated upon the Department’s approval of actual and necessary eligible costs and cash amount requested for reimbursement of those costs.

Nonprofit Organizations; For-Profit Organizations;

Only Illinois Licensed hospitals designated as Regional Hospital Coordinating Centers (RHCCs) may apply for this grant. An entity may not apply for a grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of Federal Debarred and Suspended and status on the Illinois Stop Payment List. An automated email notification to the entity alerts them of “qualified” status or informs how to remediate a negative verification (e.g. inactive Dun and Bradstreet, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.

N/A

Cooperative Agreements

Public Safety

Applicants should review the individual Funding Opportunity Announcement documents issued under this CFDA for any required proof or certifications which must be submitted prior to or simultaneous with submission of an application package

Technical Assistance Webinar All grantees are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, complete a prequalification process, and be determined "qualified" as described in Section 7000.70. Registration and prequalification is required before an organization can apply for an award. The entity is "qualified" to be an awardee if it: 1) has an active UEI number; 2) has an active SAM.gov account; 3) has an acceptable fiscal condition; 4) is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State requires the entity's organization type to be registered. Governmental entities, school districts and select religious organizations are not required to be registered with the Illinois Secretary of State. Refer to the Illinois Secretary of State Business Services website: http://www. cyberdriveillinois.com/departments/business_services/home.html; 5) is not on the Illinois Stop Payment List; 6) is not on the SAM.gov Exclusion List; 7) is not on the Sanctioned Party List maintained by HFS.

Pre-applications and letters of intent are not required. Applications must be fully and properly completed and submitted by the deadline via the Illinois Department of Public Health’s Electronic Grants Administration and Management System, accessible on-line. Applicants will utilize the IDPH EGRAMS database to submit their grant application. https://idphgrants.com/ Please utilize the instructional guide. https://idphgrants.com/misc/ViewTutorials.aspx#:~:text=EGrAMS%20Instructional%20Guide%20%E2%80%93%20Application%20Entry%20and%20Submission

This is a formula grant program. The applicants must submit their application in accordance with fiscal year Funding Opportunity Announcement. The applications are reviewed and approved applications are processed immediately. Applications approved with conditions, require the applicant to resubmit supporting information within a prescribed time frame. Upon review and approval, the revised application can then be submitted to Grants Management for processing and issuing a notice of grant award.

The application will be reviewed by IDPH OPR at which time all questions in the above section will be taken into consideration. Applications that are not correctly completed, or need clarification will be returned to the applicant for correction and resubmission. IDPH comments and clarification requests can be accessed through the icons found on the “Index” tab screen in the “Comments” Column - and by the “Approver Comments” at the bottom. IDPH may also deny an applicant a grant award if they are or become ineligible. If any reviewer states they have a potential or appearance of a conflict of interest, or an applicant state there is a conflict of interest, or the appearance thereof, with any of the reviewers or staff listed under “G. State Awarding Agency Contact(s)”, the application will be assigned to another reviewer. Once approved by IDPH, the applicant will be notified electronically via email with instructions on how to print, sign and submit their grant to IDPH for final execution Grant will be awarded upon acceptance of the Notice of State award by signing the Uniform Grant Agreement by the grantee and the Director of the Illinois Department of Public Health

Will be updated from the NCFI.

15-30 days

Appeals pursuant To Il Admin Code 123.456 Merit-Based Review Appeal Process For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding determinations/outcomes may not be contested and will not be considered by the Department's Appeals Review Officer. To submit an appeal, the appealing party must: o Submit the appeal in writing and in accordance with the grant application document through IDPH's Merit-Based Review Appeal Request Form available in the following link https://app.smartsheet.com/b/form/ed4d113385de41feb38964a8005ce72b. Appeals must be received within 14 calendar days after the date that the grant award notice was published. Appeals must include the following information: The name and address of the appealing party, Identification of the grant, A statement of reasons for the appeal, If applicable, documents or exhibits to support statement of reason The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all relevant, requested information. The ARO must review the submitted Appeal Request Form for completeness and acknowledge receipt of the appeal within 14 calendar days from the date the appeal was received. o The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant process and the impact of the recommendation. The appealing party must supply any additional information requested by the agency within the time period set in the request. The ARO shall respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required..

N/A

A 10% match is required for all HPP funds. The Grantee will make available non-federal contributions in the amount of 10% ($1 for each $10 of federal funds provided in the grant agreement) of the award. Match may be provided directly or through donations from public or private entities and may be in cash or in kind, fairly evaluated, including plant, equipment or services. Please refer to 45 CFR 75.306 for match requirements, including descriptions of acceptable match resources. Documentation of match, including methods and sources, must be included in the Budget Section of EGrAMS, follow procedures for generally accepted accounting practices, and meet audit requirements.

Allowable - All grant funds must be used for items that are necessary and reasonable for the proper and efficient performance of the grant and may only be used for the purposes stated in your grant agreement, work plan, and budget. Items must not be restricted by, and must comply with, all applicable state and federal regulations. Allocable- Grant-funded costs must be chargeable or assignable to the grant in accordance with relative benefits received. The allocation methodology should be documented and should be consistent across funding sources for similar costs. Illinois Department of Public Health - Office of Performance Management Page 6 of 9 appropriately allocated (pro-rated) between this grant and other funding sources as applicable. This is especially important to describe and document if the item appears to have significant non-grant uses such as a purchase that directly supports many or all hospital programs and is not strictly considered an emergency preparedness capability resource.

A completed reimbursement certification form is required prior to the release of the funds • Quarterly narrative progress reports

Article XV Audit Requirements: Audits Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.

Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333 or 44 Ill. Admin. Code §§ 7000.430(a) and (b).

063-48270-1900-0200

Funds must be obligated at the Comptroller's Office before disbursement

$0-693,000

The Hospital Preparedness Regional Hospital Coordinating Center Grant works to maintain a Health Care Coalition that includes a diver membership as described by HHS-ASPR which includes membership including, regional acute care hospitals, emergency medical services agencies, local emergency management agencies , local health departments and other healthcare entities.

ASPR Hospital Preparedness Program Cooperative Agreement Opportunity Announcement

IDPH Springfield

422 S 5th Street, Springfield, Illinois 62701

http://www.dph.illinois.gov/topics-services/emergency-preparedness-response

Hospital Preparedness-Pediatrics, Hospital Preparedness - Community Health Centers, Hospital Preparedness- Illinois Medical Emergency Response Team

Supply Chain Integrity Assessments. Grantee works to coordinate regional preparedness through training and exercising

6/10/2021

FY 2018 : $6,009,272
FY 2019 : $5,674,831
FY 2020 : $5,429,759
FY 2021 : $5,429,759
FY 2022 : $5,012,084
FY 2023 : $5,112,085
FY 2024 : $5,112,085