IDPH: Office of Preparedness and Response

The purpose of the Regional Hospital Coordinating Center grant is to enable the Grantee, as part of leader of the healthcare and public health system in its region, to effectively respond to and recover from 21st century threats by enhancing communications, by improving resource management, and building medical surge capacity

Section 319C-2 of the Public Health Service (PHS) Act (title 42 United States Code (USC) § 247d-3b), as amended. Section 311 of the PHS Act (title 42 USC § 243), subject to available funding and other requirements and limitations.

Not Applicable

Title 77: Public Health, Chapter 1: Department of Public Health, Subchapter F: Emergency Services and Highway Safety, Part 515 Emergency medical Services, Trauma Center, Primary Stroke Center and Emergent Stroke Ready Hospital Code, Section 515.240 Bioterrorism Grants.

This is done to support the Department’s responsibility to designate lead hospitals for medical surge (210 ILCS 50/3.255); and to consider the role of hospitals in being prepared to respond to emergencies or disasters when the Department awards preparedness funds (210 ILCS 50/3/21). This grant requires the development, maintenance and sustainment of Health Care Coalitions (HCCs) that incentivize diverse and often competitive health care organizations with differing priorities and objectives to work together. The meet this purpose above, HPP Grantees must focus on activities that advance progress toward meeting the goals and objectives of the four capabilities detailed in the current HHS ASPR Health Care Preparedness and Response Capabilities, as updated from time to time; and document their progress with a continuous cycle of training, exercises and planning updates.

Yes

Payments to the Grantee are subject to the Grantee’s submission and certification of actual and necessary eligible costs in conformity with approved Budget and any documentation as required by the Department. Payment shall be initiated upon the Department’s approval of actual and necessary eligible costs and cash amount requested for reimbursement of those costs.

Nonprofit Organizations; For-Profit Organizations;

Only Illinois Licensed hospitals designated as Regional Hospital Coordinating Centers (RHCCs) may apply for this grant. An entity may not apply for a grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of Federal Debarred and Suspended and status on the Illinois Stop Payment List. An automated email notification to the entity alerts them of “qualified” status or informs how to remediate a negative verification (e.g. inactive Dun and Bradstreet, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.

N/A

Cooperative Agreements

Public Safety

Applicants should review the individual Funding Opportunity Announcement documents issued under this CFDA for any required proof or certifications which must be submitted prior to or simultaneous with submission of an application package

No pre-application coordination

Pre-applications and letters of intent are not required. Applications must be fully and properly completed and submitted by the deadline via the Illinois Department of Public Health’s Electronic Grants Administration and Management System, accessible on-line.

This is a formula grant program. The applicants must submit their application in accordance with fiscal year Funding Opportunity Announcement. The applications are reviewed and approved applications are processed immediately. Applications approved with conditions, require the applicant to resubmit supporting information within a prescribed time frame. Upon review and approval, the revised application can then be submitted to Grants Management for processing and issuing a notice of grant award.

Once an application is reviewed and approved by IDPH staff, the applicant will receive an email from EGrAMS with instructions on how to print, review, sign and email the signature page back to IDPH for signature and execution by the Director of Public Health.

Annual

15-30 days

Appeals pursuant To Il Admin Code 123.456

N/A

A 10% match is required for all HPP funds. The Grantee will make available non-federal contributions in the amount of 10% ($1 for each $10 of federal funds provided in the grant agreement) of the award. Match may be provided directly or through donations from public or private entities and may be in cash or in kind, fairly evaluated, including plant, equipment or services. Please refer to 45 CFR 75.306 for match requirements, including descriptions of acceptable match resources. Documentation of match, including methods and sources, must be included in the Budget Section of EGrAMS, follow procedures for generally accepted accounting practices, and meet audit requirements.

Allowable - All grant funds must be used for items that are necessary and reasonable for the proper and efficient performance of the grant and may only be used for the purposes stated in your grant agreement, work plan, and budget. Items must not be restricted by, and must comply with, all applicable state and federal regulations. Allocated - Items charged to this grant must be appropriately allocated (pro-rated) between this grant and other funding sources as applicable. This is especially important to describe and document if the item appears to have significant non-grant uses such as a purchase that directly supports many or all hospital programs and is not strictly considered an emergency preparedness capability resource. For example, equipping a conference room with new furniture and computer equipment, so it could also be used as an emergency operations center, still significantly supports all hospital programs with a new conference room. The requested expenses for this must be allocated to show that HPP is only paying its share. For example, if the applicant documented the amounts of non-HPP funds recently spent, or were being budgeted, for the purchase of similar furniture or computer equipment, or otherwise supported the ongoing use of this room (e.g. building, renovation, maintenance, or utility costs for this project, the HPP expenses may be permitted. Without this documented justification - the request may be rejected. On the other hand, the cost of an item strictly considered an emergency preparedness capability resource item, such as an emergency generator, even though it may benefit the entire agency would probably be allowed, except for construction or major building renovation such as foundation work. Reasonable - The amounts charged for any item must be reasonable. That means the nature and amount of the expense does not exceed what a prudent person under the same circumstances would expend; and that the items are generally recognized as ordinary and necessary for the performance of the grant. Allowed uses: Funding may be used for the following: Building the 4 Hospital Preparedness Capabilities National Standards and may include reasonable, allowable, and allocated staff, travel, supplies and contractual services related to public health emergency response planning, training, and exercising. Purchase caches of antibiotics for use by first responders and their families to ensure the health and safety of the healthcare workforce. To supplement - but not supplant - existing state or federal funds with the activities described in the budget. Prior Approval ONLY With prior approval only, funds may be used for the following: Overtime for individuals directly associated (listed in personnel costs) with the award. Furniture or Equipment. Lease vehicles to be used as means of transportation for carrying people or goods, e.g., passenger cars or trucks and electrical or gas-driven motorized carts. Basic (non-motorized) trailers. Funding Use Prohibitions: Funds may NOT be used for the following: No Reimbursement of pre-award costs. No Purchase of vehicles to be used as means of transportation for carrying people or goods, such as passenger cars or trucks and electrical or gas-driven motorized carts. No Purchase of clothing such as jeans, cargo pants, polo shirts, jumpsuits, sweatshirts, or T-shirts. No Purchase or support (feed) animals for labs, including mice. Funds may not be used to purchase a house or other living quarters for those under quarantine. No Construction or major renovations, except for repairs and maintenance. May not pay the salary of an individual at a rate in excess of Executive Level II or $203, 000 per year. Other than for normal and recognized executive-legislative relationships, no funds may be used for: publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legisl

A completed reimbursement certification form is required prior to the release of the funds • Quarterly narrative progress reports

This should reference the audit requirements per JCAR Title 44 Illinois Administrative Code7000.90 or alternative audit requirements specific to program.

Required to maintain grant accounting records for a minimum of 3 years after the end of a grant period.

Grantee must have an active account with IDPH OPM

Funds must be obligated at the Comptroller's Office before disbursement

$0-693,000

The Hospital Preparedness Regional Hospital Coordinating Center Grant works to maintain a Health Care Coalition that includes a diver membership as described by HHS-ASPR which includes membership including, regional acute care hospitals, emergency medical services agencies, local emergency management agencies , local health departments and other healthcare entities.

ASPR Hospital Preparedness Program Cooperative Agreement Opportunity Announcement

IDPH Springfield

422 S 5th Street, Springfield, Illinois 62701

http://www.dph.illinois.gov/topics-services/emergency-preparedness-response

Hospital Preparedness-Pediatrics, Hospital Preparedness - Community Health Centers, Hospital Preparedness- Illinois Medical Emergency Response Team

The Grantee and the Health Care Coalition core members and other Health Care Coalition members will work together to develop a regional radiation Chemical response annex to the regional emergency response plan for FY2024.

6/10/2021

FY 2018 : $6,009,272
FY 2019 : $5,674,831
FY 2020 : $5,429,759
FY 2021 : $5,429,759
FY 2022 : $5,012,084
FY 2023 : $5,112,085
FY 2024 : $5,112,085