Division of Early Childhood (DEC)

The Illinois Department of Human Services (IDHS), Bureau of Early Intervention (EI), seeks a Vendor to establish and maintain an EI Credentialing program to support a system of credentialing and enrollment for approximately 4,800 EI Providers. The EI Program currently serves approximately 21,000 children between birth-to-three who have developmental delays or disabilities. Children eligible for the EI Program receive a range of services, chief among them: speech therapy, physical therapy, occupational therapy, and developmental therapy. In addition, approximately 10,000 children are receiving limited services to evaluate their eligibility and assess their needs for particular services to help them overcome developmental delays and disabilities. The EI Program is operated under federal Part C of the Individuals with Disabilities Education Act (IDEA) and the state Early Intervention Services System Act. Both state and federal laws require the establishment and enforcement of personnel standards for EI Providers serving children in the EI Program. In Illinois, this is accomplished through the credentialing process. The EI Credentialing Office coordinates the credentialing process with EI enrollment to allow EI Providers to be authorized and reimbursed for EI services and Medicaid enrollment to support Medicaid Federal Financial Participation (FFP) reimbursement to IDHS for EI services. IDHS’s goal is to improve the quality of services offered to infants and toddlers in the EI Program through an effective network of EI providers. Maintaining a system of credentialing ensures that new EI Providers are qualified and prepared with the appropriate pediatric experience and education to provide services to infants and toddlers with developmental delays or disabilities and their families. The credential renewal process establishes requirements for EI providers to participate in continuing professional education activities and ongoing professional development that will help maintain and improve their competencies.

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• 30 ILCS 705: Illinois Grant Funds Recovery Act • 30 ILCS 708 Grant Accountability and Transparency Act • 325 ILCS 20: Early Intervention Services System Act

Individuals with Disabilities Education Act (IDEA) Part C 34 CFR 303 and the state Early Intervention Services System Act (325 ILCS 20/). Title 89 Illinois Administrative Code • Part 500: Early Intervention Program • Part 507: Audit Requirements of DHS • Part 509: Fiscal/Administrative Recordkeeping and Requirements • Part 511: Grants and Grant Funds Recovery

Maintain a system of credentialing and enrollment for Early Intervention service providers. This office ensures providers are qualified and prepared with the required and appropriate pediatric experience and education to provide services to infants and toddlers with developmental delays or disabilities and their families.

Yes

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Government Organizations; Education Organizations; Nonprofit Organizations;

1) Current SAM.gov account; 2) Current FEIN; 3) Good standing with the Illinois Secretary of State (Illinois Secretary of State Business Services website: http://www.cyberdriveillinois.com/departments/business_services/home.html 4) Not on the Illinois Stop Payment List; 5) Not on the SAM.gov Exclusion List; 6) Not on the DHFS Sanctioned Party List. State agencies are federally required to evaluate the risk posed by each applicant. Risk assessments are a pre-award requirement and include two components: fiscal/administrative and programmatic. Illinois uses an Internal Control Questionnaire (ICQ) to complete the fiscal/administrative component. Entities are required to access, complete and submit the ICQ through the Grantee Portal for the state fiscal year associated with the grant funding. The programmatic risk assessment is distributed by the state awarding agency as part of the application process. Both the ICQ and the programmatic risk assessment must be accepted by the state and approved before a grant award can be executed.

Early Intervention stakeholders and professionals.

Project Grants

Education

Resumes, Expenditure Documentation Forms, Periodic Financial Reports, Periodic Performance Measure Reports, Budgets, Indirect Cost Calculations and Application of Indirect Cost Rates

Prior to IDHS accepting a grant application, all potential grantees (initial award and renewal candidates) must have 1) Current DUNS number 2) Current SAM cage code 3) Register in the GATA system 4) Register with the Secretary of State (does not apply to governmental entities and schools) 5) Complete the Internal Control Questionnaire (ICQ) on the GATA system. All potential grantees (initial award and renewal candidates) must apply each grant period to be eligible for funding. Renewal applications and Notice of Funding Opportunity (NOFO) requirements can be found at the IDHS website. All awards are initially established based on a review of a properly prepared proposal submitted in response to a NOFO and subjected to a merit base review process. The applicant/candidate with the highest merit-based review score receives the award. Subsequent renewals are based on the terms of the initial NOFO and as defined in the terms of the grant agreement. All appeals to NOFOs and related processes are subject to an established appeals procedure and are to be initially submitted to the IDHS Chief Accountability Officer (CAO).

Submission Dates and Times: June 11, 2021 at 12:00pm CST • Application dates are stated in the NOFO transmittal. Any application not fully submitted by the Application End Date will not be considered. • If the due date falls on a Saturday, Sunday, or Federal or State holiday, the reporting package is due the next business day. • Submit the completed grant application to: Crystal.Gunn@Illinois.gov via email with the subject line including: o Provider's Organization Name/Funding Opportunity # 22-444-80-1229-01/Program Contact Name o For example: ABC Company/Funding Opportunity # 22-444-80-1229-01/John Doe • To be considered, application materials must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced.

Statewide access following diverse, equitable and inclusive practices.

All competitive grant applications are subject to merit-based review.

June 11, 2021 at 12:00pm CST (noon)

Up to 30 days

Under a competitive grant, the evaluation process may be subject to appeal. Evaluation scores or funding determinations/outcomes cannot be appealed. Refer to the Merit Based review Appeal Process as stated in GATA Administrative Rules, Section g: http://www.ilga.gov/commission/jcar/admincode/044/044070000D03500R.html • Appeals submission IDHS contact information: *Name of Agency contact for appeals: Crystal Gunn *Email of Agency contact for appeals: Crystal.Gunn@illinois.gov

Award Period and Available Funds: Initial award period is July 1, 2021 - June 30, 2022 with two (2) optional one (1) year renewals from July 1, 2022 - June 30, 2023 and July 1, 2023 - June 30, 2024.

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Support for a system of personnel standards that include policies and procedures to address and maintain qualifications/credentialing and enrollment of EI Part C direct service providers: IDHS authorizes funding to each successful awardee for the implementation of system of credentialing of EI service providers in the State of Illinois. All costs incurred to meet the deliverables set forth in the grant agreement are reimbursable, based on a prior approved budget, unless prohibited or defined as unallowable in the Grant Accountability and Transparency Act (30 ILCS 708/), the related regulations set forth in 44 Ill. Admin. Code, Part 7000, and the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200 et seq.)

The grantee shall submit a Periodic Financial Report monthly in the format required by the grantor. The grantee shall submit a financial Close-Out report within 60-calendar days following the end of the period of performance of the grant agreement. The grantee shall submit a Consolidated Year-End Financial Report and, if applicable, an Audit Report within timeframes dependent upon the type of external audit performed (Single Audit, nine (9) months, all others, six (6) months). The grantee will submit a quarterly Periodic Performance Report in the format required by the grantor. The grantee will submit a Close-Out Performance Report in the format required by the grantor within 60 calendar days following the end of the period of performance.

JCAR Title 44 Illinois Administrative Code 7000.90 and CFR 200.501.The grantee shall participate in routine monitoring and technical assistance activities as required by IDHS, including on-site monitoring, data collection and reporting obligations, record reviews, financial audits, complaint investigations, and consumer satisfaction surveys.

Program is compliant with all GATU, GOMB, and UG needs to keep records.

Appropriation code: 835024900, SAP Fund Center: 4448080233

Actual FY21 (PY) $403,630 Estimated FY22 (CY) $421,206 Estimated FY23 (BY) $ N/A

$400,000 to $421,206

N/A

The grantee is subject to the Grant Accountability and Transparency Act (30 ILCS 708/), the related regulations set forth in 44 Ill. Admin. Code, Part 7000, and the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200 et. seq.).

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IDHS: Early Intervention Information (illinois.gov) http://intranet.dhs.illinois.gov/oneweb/page.aspx?item=31183

CSFA 444-80-0190 Early Intervention Child and Family Connections (CFC), CSFA 444-80-1229 Early Intervention Training, CSFA 444-80-1241 Early Intervention Clearinghouse

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6/25/2021

FY 2017 : $411,935
FY 2018 : $411,935
FY 2019 : $409,404
FY 2020 : $396,131
FY 2021 : $403,630