Illinois Department of Human Services

Illinois policy-makers require accurate, timely, and relevant data to guide critical decisions regarding state law and policy, resource allocation, and system performance. Due to the structure of the state’s justice and human services system, however, no one agency or entity is responsible for providing data, information, research or analysis to juvenile justice stakeholders. Nor is any one agency or entity responsible for pursuing data-system integration or overall systemic performance. The IJJC seeks to ensure that juvenile justice system stakeholders can and do make informed decisions regarding effective policy, practice, resource allocations and programs by funding the following types of programs, research and initiatives: 1) Research and analysis regarding emerging juvenile justice issues; 2) Research and development of policy and practice recommendations on issues of priority for the IJJC and other stakeholders; 3) Publication and dissemination of reports, recommendations, and relevant data; 4) Programs and initiatives to improve data sharing, data systems, research capacity and other systemic improvement efforts; and 5) Training and technical assistance to juvenile justice policy-makers and practitioners. 6) Programs and initiatives to standardize and improve care and treatment in the juvenile justice system, including programs to improve screening, assessment, treatment, case management and case coordination for juvenile justice system involved youth. 7) Programs, policies and practices that ensure that Illinois maintains compliance with the core requirements of the JJDP Act, including: 1) deinstitutionalization of status offenders; 2) jail removal; 3) separation of juvenile and adult offenders in confinement; and reduction of Racial and Ethnic Disparities (RED) with the juvenile justice system.

Juvenile Justice and Delinquency Prevention (JJDP) Act, at 34 U.S.C. §§ 11131–11133.

N/A

FY15 (OJJDP Part B) 42 U.S.C. 5631; and, an act appropriating funds for the Department of Justice in the current fiscal year.

Both Juvenile Justice Systems Improvement and Juvenile Justice Training and Technical Assistance have as their goal to increase the capacity of State and local governments to support a variety of programs related to delinquency prevention and reduction, juvenile justice system improvement, research, evaluation, statistical analysis, and training and technical assistance.

Yes

N/A

Government Organizations; Education Organizations; Nonprofit Organizations; Individuals;

This competitive funding opportunity is limited to applicants that meet the following requirements: Applicant is an Illinois unit of government, OR Applicant is an Illinois educational institution

N/A

Project Grants

Public Safety

N/A

In FY2022 this program is expected to release two separate funding notices as follows: 1 - Juvenile Justice Systems Improvement (SW-Infrastructure & Compliance) 2 - Juvenile Justice Systems Improvement (SW-Training, Technical Assistance & Support) Potential grantees will be required to submit a competitive grant application per the funding notice (NOFO). a) Pre-application Coordination. Applicant agencies are not eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire and a programmatic risk assessment. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award. b) The Application Procedure. An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to NOFO for detailed information. c) Award Procedure. 1) An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application. A Notice of State Award (NOSA) will be issued to enable the applicant to make an informed decision to accept the grant award. The NOSA shall include: a. The terms and condition of the award. b. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments. 3) Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov. 4) A written Notice of Denial shall be sent to the applicants not receiving awards. d) Criteria for Selecting Proposals. The application criteria, scoring information and details regarding the review and decision-making process can be found in the NOFO. e) Appeals. Refer to DHS Merit Based Review Policy - Appeals Process f) Renewals. If this program is renewed annually, grantees will be required to update their plan and submit a current year budget

N/A

Scoring will be on a 100-point scale. Application Narratives will be evaluated on the following criteria: Executive Summary Capacity - Agency Qualifications/Organizational Capacity Need - Description of Need Quality - Description of Program Design and Services Budget Narrative* TOTAL 10 Points 30 points 10 points 40 points 10 points 100 POINTS

Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include: Grant award amount The terms and conditions of the award. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review. Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. Refer to Section C. Eligibility Information and Grant Funding Requirements, 6. Registration in CSA. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov A written Notice of Denial shall be sent to the applicants not receiving the award.

5/19/2021

N/A

Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO). Appeals submission IDHS contact information: Name of Agency contact for appeals: Karrie Rueter Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov Email Subject Line: "agency name JJSI 444-80-1269-01 Appeal Karrie" Submission of Appeal. An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration. An appeal must be received within 14 calendar days after the date that the grant award notice has been published. The written appeal shall include at a minimum the following: Name and address of the appealing party; Identification of the grant; and Statement of reasons for the appeal. Supporting documentation, if applicable Response to Appeal. DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received. DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. The appealing party must supply any additional information requested by DHS within the time period set in the request. Resolution The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency. The Agency will resolve the appeal by means of written determination. The determination shall include, but not be limited to: Review of the appeal; Appeal determination; and Rationale for the determination.

N/A

a) Formula and Matching Requirements. This program does not have a required Match b) Maintenance of effort (MOE). This program is NOT used by the Department as TANF MOE. c) Indirect Cost Rate Requirements: In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate. Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget and may NOT exceed 20% of the total program costs including required match. Administrative means those activities performed by staff and costs which are supportive of and required for project implementation for which there is no direct client contact such as fiscal staff; audit; clerical support; office rent, utilities, insurance; general office equipment etc. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement – even if it is below the maximum allowed under the award. Documentation will be required to verify the approved NICRA.

Funding may be used to support one or more of the following activities: 1) Research and analysis regarding emerging juvenile justice issues; 2) Research and development of policy and practice recommendations on issues of priority for the IJJC and other stakeholders; 3) Publication and dissemination of reports, recommendations, and relevant data; 4) Programs and initiatives to improve data sharing, data systems, research capacity and other systemic improvement efforts; and 5) Training and technical assistance to juvenile justice policy-makers and practitioners. 6) Programs and initiatives to standardize and improve care and treatment in the juvenile justice system, including programs to improve screening, assessment, treatment, case management and case coordination for juvenile justice system involved youth. 7) Programs, policies and practices that ensure that Illinois maintains compliance with the core requirements of the JJDP Act, including: 1) deinstitutionalization of status offenders; 2) jail removal; 3) separation of juvenile and adult offenders in confinement; and reduction of Racial and Ethnic Disparities within the juvenile justice system.

a) Reports. 1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 30th of each month for the preceding month by email. 2. The Provider will submit an annual program plan and a detailed program budget and budget narrative to the Department as directed. 3. Quarterly Program Reports - The Provider shall submit quarterly program narrative and performance data reports. These reports will be in the format prescribed by the Department and will address progress of program implementation; progress toward meeting the goals and objectives set forth in the annual plan/application and will include supporting data. 4. Additional annual performance data will be collected as directed by the department and in a format prescribed by the Department. 5. Quarterly Program Federal Performance Measures Reporting - The Provider shall submit quarterly Federal Performance Measure data reports and program narrative reports, in the format designated by the Department. The due dates of these are variable, according to federal requirements. Providers will be notified of quarterly performance measure due dates no later than 30 days in advance of the due date. Additional measures may be required per the NOFO and grant agreement. b) Audits. Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©. c) Records. Record retention requirements can be found in CFR 200.333.

N/A

N/A

N/A

N/A

N/A

N/A

Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider. Office of Justice Programs? Financial Guide 2011 (www.ojp.usdoj.gov/financialguide/index.htm ) and Post award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf), applicable OMB Circulars, and Department of Justice regulations applicable to specific types of grantees, which can be found in title 28 of the Code of Federal Regulations (28 C.F.R.).

N/A

Springfield, IL

http://www.ojjdp.ncjrs.gov http://www.ijjc.illinois.gov

Juvenile Justice Councils, Juvenile Justice Youth Serving Programs

N/A

4/8/2021

FY 2017 : $994,565
FY 2018 : $630,567
FY 2019 : $454,483