Illinois Department of Human Services

Title II Juvenile Justice Council grants are specifically awarded to local juvenile justice councils to implement programs, policies and practices that improve the effectiveness of local juvenile justice systems, reduce unnecessary juvenile justice system involvement and/or analyze and reduce Racial and Ethnic Disparities (RED) in each council’s local system. Because this model of local governance, collaboration and data-driven decision-making has proven effective, the Illinois Juvenile Justice Commission is allocating funding to support local juvenile justice councils and the development of data-driven, collaborative local juvenile justice plans which guide future system improvement efforts. The Illinois Juvenile Court Act provides that each county or group of counties may establish a local juvenile justice council [705 ILCS 405/6-12]. The purpose of this council, according to the Act, is “to provide a forum for the development of a community based interagency assessment of the local juvenile justice system, to develop a county juvenile justice plan for the prevention of juvenile delinquency, and to make recommendations to the county board, or county boards, for more effectively utilizing existing community resources in dealing with juveniles who are found to be involved in crime, or who are truant or have been suspended or expelled from school.” Through juvenile justice councils, the Act prescribes a response to juveniles in conflict with the law that is comprehensive, driven by data and analysis, and collaborative across all systems that touch these youth. As embodied in the Juvenile Court Act, Juvenile Justice Councils provide a structure to ensure that local jurisdictions respond to youth in conflict with the law in a manner which is data-driven, strategic, and focused on serving youth, families and communities in the most effective ways possible. Unfortunately, very few jurisdictions in Illinois have developed councils that operate in the manner envisioned in the Act. In some communities, youth become involved in the juvenile justice system unnecessarily because alternatives do not exist, or are not embedded within the system decision-making process. Because the needs and resources are different in each community in Illinois, a one-size-fits-all approach is not likely to be very effective. Local councils are in the best position to craft solutions that meet the local community’s needs and take into account local resources. Empowering and supporting local juvenile justice councils can also stem the tide of racial and ethnic disparity in the juvenile justice system at the front door and help ensure that no youth enters the juvenile justice system unnecessarily. Such local ownership is the best way to ensure more effective long-term programming and sustained systemic change. This, in turn, will reduce the costs associated with incarcerating youth in correctional facilities, reduce rates of recidivism, reduce the number of crime victims, and ultimately create safer communities in Illinois. Juvenile Justice Youth Serving Programs: The federal Office of Juvenile Justice and Delinquency Prevention (OJJDP) provides funding directly to states through its Title II Formula Grants Program (Title II) to support state and local delinquency prevention, intervention efforts and juvenile justice system improvements. These funds are used to help states implement comprehensive state juvenile justice plans based on detailed studies of needs in their jurisdictions. State Advisory Groups, comprised of members appointed by the governor, set priorities for funded activities. The State Advisory Group for Illinois, the Illinois Juvenile Justice Commission (IJJC), administers the Title II funds. These funds support a broad range of juvenile justice activities at the state and local level that are designed to improve the juvenile justice system through the development of more effective education, training, research, prevention, diversion, treatment, and rehabilitation programs in the area of juvenile delinquency. These programs or projects can be designed to be developed, implemented and evaluated directly or through grants and contracts with public and private agencies. Title II also funds state and local activities designed to ensure and maintain the state's compliance with the Core Requirements of the JJDPA. • Deinstitutionalization of Status Offenders (DSO) • Adult Jail and Lock-Up Removal (Jail Removal) • "Sight and Sound" Separation • Address Racial and Ethnic Disparities (RED); In some communities, youth become involved in the juvenile justice system unnecessarily because alternatives do not exist or are not embedded within the system decision-making process. Because the needs and resources are different in each community in Illinois, a one-size-fits-all approach is not likely to be very effective. Local juvenile justice systems and community-based providers are in prime position to craft solutions and develop youth serving programs that meet the local community's needs and take into account local resources. Empowering and supporting local youth programming can also stem the tide of racial and ethnic disparity in the juvenile justice system at the front door and help ensure that no youth enters the juvenile justice system unnecessarily. Investing in local communities will reduce the costs associated with incarcerating youth in correctional facilities, reduce rates of recidivism, reduce the number of crime victims, and ultimately create safer communities in Illinois.

Juvenile Justice and Delinquency Prevention (JJDP) Act, at 34 U.S.C. §§ 11131–11133

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Public Law 107-273. FY15 (OJJDP Part B) 42 U.S.C. 5631; and, an act appropriating funds for the Department of Justice in the current fiscal year. The Illinois Juvenile Court Act 705 ILCS 405/6-12

The goal of the Juvenile Justice Councils program is to support local juvenile justice councils in developing and implementing programs, policies and practices which: 1. Ensure that youth do not enter Illinois’ juvenile justice system unnecessarily; 2. Ensure that youth who do enter the juvenile justice system receive developmentally appropriate, individualized support and services; 3. Ensure that youth leave the justice system with positive outcomes, which in turn enhance public safety; 4. Ensure that Illinois maintains full compliance with the core requirements of the federal JJDP Act; and 5. Ensure that racial and ethnic disparities are examined and reduced at all phases of the justice system. The goals of Juvenile Justice Youth Serving programs are to develop and implement programs, policies and practices which: 1. Ensure that youth do not enter Illinois’ juvenile justice system unnecessarily; 2. Ensure that youth who do enter the juvenile justice system receive developmentally appropriate, individualized support and services; 3. Ensure that youth leave the justice system with positive outcomes, which in turn enhance public safety; 4. Ensure that Illinois maintains full compliance with the core requirements of the federal JJDP Act; and 5. Ensure that racial and ethnic disparities are examined and reduced at all phases of the justice system.

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Implement Youth Serving Programs that address one or more challenging issues impacting the juvenile justice system. These programs will accomplish one or more of the following: - Ensure that youth do not enter Illinois' juvenile justice system unnecessarily; - Ensure that youth who do enter the juvenile justice system receive developmentally appropriate, individualized support and services; - Ensure that youth leave the justice system with positive outcomes, which in turn enhance public safety; - Address and reduce racial and / or ethnic disparities in the local juvenile justice system. - Reflect a trauma-informed approach, which involves understanding and responding to the symptoms of chronic interpersonal trauma and traumatic stress, as well as the behavioral and mental health consequences of trauma. Applicants must commit to becoming trauma-informed and demonstrate an ongoing commitment to developing/maintaining trauma informed capacity within the organization. Training and technical assistance will be made available to successful applicants to achieve/maintain this status. - Include strategies for helping youth build protective factors and resiliencies that moderate the impact of past and future negative experiences. - Assess its effectiveness and measure increase or decrease in risk/protective factors for individual by administering a pre- and post-assessment to each program youth. If applicant is a CCBYS agency, the applicant will be required, at minimum, to use the Youth Assessment Screening Instrument (YASI) as the pre- and post-assessment. - Collect and report data on youth receiving services under this proposal in accordance with OJJDP and DHS reporting requirements and systems including recidivism and victimization data. - Evaluate the effectiveness of applicant's proposed program by establishing and reporting on measurable objectives determined by the applicant and approved by the Department.

Government Organizations; Nonprofit Organizations;

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Project Grants

Public Safety

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A competitive funding notice (NOFO) will be issued for New and Established Juvenile Justice Councils. A competitive funding notice (NOFO) will be issued for Juvenile Justice Youth Serving Programs. a) Pre-application Coordination. Applicant agencies are not eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire and a programmatic risk assessment. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award. b) The Application Procedure. An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to NOFO for detailed information. c) Award Procedure. 1) An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application. A Notice of State Award (NOSA) will be issued to enable the applicant to make an informed decision to accept the grant award. The NOSA shall include: a. The terms and condition of the award. b. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments. 3) Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov. 4) A written Notice of Denial shall be sent to the applicants not receiving awards. d) Criteria for Selecting Proposals. The application criteria, scoring information and details regarding the review and decision-making process can be found in the NOFO. e) Appeals. Refer to DHS Merit Based Review Policy - Appeals Process f) Renewals. If this program is renewed annually, grantees will be required to update their plan and submit a current year budget

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Scoring will be done by committee on a 100-point scale with priority points if indicated. The numerical score may not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, projected cost per youth; demonstrated need, and agency past performance as a state grantee, etc. While the score/recommendation of the review panel will be a key factor in the funding decision, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information. In the event of a tie with insufficient funding for all tied applications, the Department may choose to elect one of the following options: - Apply one or more of the additional factors for consideration described above to prioritize the applications; or - Partially fund each of the tied applications at the same percentage; or - Not fund any of the tied applications. Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Bureau Chief for the Bureau Youth Intervention Services and the Associate Director of the Office of Community & Positive Youth Development. The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, etc.

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5/19/2021

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Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO). Appeals submission IDHS contact information: Name of Agency contact for appeals: Karrie Rueter Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov Email Subject Line: "applicant name JJYSP Appeal 22-444-80-1270-02 Karrie" Submission of Appeal. An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration. An appeal must be received within 14 calendar days after the date that the grant award notice has been published. The written appeal shall include at a minimum the following: Name and address of the appealing party; Identification of the grant; and Statement of reasons for the appeal. Supporting documentation, if applicable Response to Appeal DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received. DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. The appealing party must supply any additional information requested by DHS within the time period set in the request. Resolution The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency. The Agency will resolve the appeal by means of written determination. The determination shall include, but not be limited to: - Review of the appeal; - Appeal determination; and - Rationale for the determination.

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For both Juvenile Justice Councils and Juvenile Justice Youth Serving Programs: a) Formula and Matching Requirements The awards made under this program may be funded in whole or in part with Title II federal funds. These funds do not require a match. b) Maintenance of effort (MOE). This program is NOT used by the Department as TANF MOE. c) Indirect Cost Rate Requirements: In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate. Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget and may NOT exceed 20% of the total program costs including required match. Administrative means those activities performed by staff and costs which are supportive of and required for project implementation for which there is no direct client contact such as fiscal staff; audit; clerical support; office rent, utilities, insurance; general office equipment etc. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement – even if it is below the maximum allowed under the award. Documentation will be required to verify the approved NICRA.

• Applicants may request funding to support the development and/or maintenance of a local council. Juvenile Justice Councils must: • Have/develop a local juvenile justice plan; • Complete the Commission’s Local Data Report on an annual basis; • Conduct Racial and Ethnic Disparities (RED) analysis and develop RED reduction plan; • Participate in an annual Juvenile Justice Council grantee meeting; • Allow Commission members and staff to visit council meetings; • Partner with the Commission in maintaining compliance with the federal Juvenile Justice and Delinquency Prevention Act; • Comply with the requirements contained in the Illinois Department of Human Services (IDHS) Community Services Agreement and associated program guidance. Local entities with existing juvenile justice councils may also apply for program and system improvement funds in addition to their requests to support their juvenile justice council. However, these awards are contingent upon the support of an existing local council or definite plans to implement a council. The purpose of these funds is to be a resource for the council to use in implementing its strategic local plan or to test local implementation of a proven practice. Part of the application includes a plan for sustaining the initiative, if successful, using other resources. Juvenile Justice Youth Serving Programs (JJYSP) Providers must develop, implement, expand and/or maintain youth serving programs for youth who are involved or at risk of becoming involved with the Juvenile Justice System. Programs should address one or more challenging issues impacting the juvenile justice system. Examples of potential challenging issues include, but are not limited to: o Racial and Ethnic Disparities o Weapons charges o Innovative deflection or diversion strategies o Domestic battery / family conflict o Carjacking charges o Youth violence o Problematic sexual behavior o Special populations: LGBTQ youth, Girls, Emerging Adults o Young Children in Detention

For both Juvenile Justice Councils and Juvenile Justice Youth Serving Programs: a) Reports. 1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 30th of each month for the preceding month by email. 2. The Provider will submit an annual program plan and a detailed program budget and budget narrative to the Department as directed. 3. Quarterly Program Reports - The Provider shall submit quarterly program narrative and performance data reports. These reports will be in the format prescribed by the Department and will address progress of program implementation; progress toward meeting the goals and objectives set forth in the annual plan/application and will include supporting data. 4. Additional annual performance data will be collected as directed by the department and in a format prescribed by the Department. 5. Quarterly Program Federal Performance Measures Reporting - The Provider shall submit quarterly Federal Performance Measure data reports and program narrative reports, in the format designated by the Department. The due dates of these are variable, according to federal requirements. Providers will be notified of quarterly performance measure due dates no later than 30 days in advance of the due date. b) Audits. Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©. c) Records. Record retention requirements can be found in CFR 200.333.

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$50,000 Minimum to $75,000 Maximum

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For both Juvenile Justice Councils and Juvenile Justice Youth Serving Programs: Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider. Office of Justice Programs Financial Guide 2011 (www.ojp.usdoj.gov/financialguide/index.htm ) and Post award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf), applicable OMB Circulars, and Department of Justice regulations applicable to specific types of grantees, which can be found in title 28 of the Code of Federal Regulations (28 C.F.R.).

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Springfield, IL

http://ijjc.illinois.gov/ http://www.ojjdp.ncjrs.gov

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4/8/2021

FY 2017 : $1,130,635
FY 2018 : $346,531
FY 2019 : $603,165
FY 2022 : $1,300,000