Teen REACH (Responsibility, Education, Achievement, Caring and Hope)
Teen REACH
CSFA Number: 444-80-1411
STATE AGENCY INFORMATION
Agency Name
Department Of Human Services (444)
Agency Contact
PROGRAM INFORMATION
Short Description
In 1998, the Illinois Department of Human Services implemented the Teen REACH program (Responsibility, Education, Achievement, Caring and Hope) in an effort to provide positive youth activities during non-school hours. Through prevention-focused activities, Teen REACH programs seek to expand the range of choices and opportunities that enable, empower and encourage youth from ages 6 through 17 to achieve positive growth and development, improve expectations and capacities for future success and avoid and/or reduce risk-taking behavior.
Teen REACH programs provide a safe environment with caring adult role models that work with youth to increase academic performance and develop the life skills necessary for future success.
Specifically -
Teen REACH programs are delivered during out-of-school time which includes: before and after school, school holidays, week-ends and summers. Teen REACH integrates community efforts on behalf of children and youth, working through collaborations of local schools, faith-based organizations, businesses, human service providers, and Illinois Department of Human Services programs. The Provider will work collaboratively with other programs and services provided by the Department and its Contractors in the Provider's service area for Teen REACH.
Teen REACH programs must provide programming in each of the following core services in an effort to achieve associated outcomes described in a later section.
Core Services include:
1. Improving educational performance
2. Life skills education
3. Parental involvement
4. Recreation, sports, cultural and artistic activities
5. Positive adult mentors
6. Service learning activities
7. STEM
Illinois Statue Authorization
NA
Illinois Administrative Rules Authorization
Public Act 099-0700
Objective
The goal of the Teen REACH program is to expand the range of choices and opportunities that enable, empower and encourage youth to achieve positive growth and development, improve expectations and capacities for future success, and avoid and/or reduce risk-taking behavior.
UGA Program Terms
The goal of the Teen REACH program is to expand the range of choices and opportunities that enable, empower and encourage youth to achieve positive growth and development, improve expectations and capacities for future success, and avoid and/or reduce risk-taking behavior. Specifically, this means providing youth with safe environments and caring adults, and guiding them toward educational success, marketable skills and opportunities to serve their communities.
The program provides the following prevention-focused core services; additional services appropriate to the youth and/or his community may also be provided:
? -Improving academic performance
? -Life skills education
? -Parental involvement
? -Recreation, sports, and cultural and artistic activities
? -Positive adult mentors
? -Service learning
? -Science, Technology, Engineering and Mathematics (STEM) Learning
For additional information regarding the Teen REACH program and expectations, please refer to Appendix 7, Teen REACH Program Standards and Appendix 8, Teen REACH Logic Model.
Services to be Performed
Following is information about important aspects of the Teen REACH program, with which Applicants will be expected to comply:
A. CORE SERVICES - Teen REACH programs must include activities in each of seven core service areas. Each youth must participate in activities in all seven core service areas. These core services, the outcomes they are designed to achieve, and the developmental assets that are associated with them are as follows:
1) Improving Academic Performance -- This includes time to do homework, tutoring in basic skills, and enrichment programs that encourage creativity.
Outcomes
? Participant will maintain or improve school attendance.
? Participant will maintain or improve grades or progress reporting in school.
? Participants will develop or improve career aspirations and choices.
Developmental assets
? Participants are actively engaged in learning.
? Participants are motivated and strive to do well in school
? Participants are optimistic about a personal future and career
2) Life Skills Education -- This encompasses training and education that promotes the development of healthy lifestyles and encourages abstinence from risk-taking behaviors in the areas of alcohol and/or substance use, criminal activity, violence and sexual activity.
Outcomes
? Participants will increase knowledge of harmful effects of substance use and abuse.
? Participants will increase knowledge of harmful effects of early sexual activity and pregnancy.
? Participants will increase anger management and conflict resolution skills.
? Participants will increase decision making and problem solving skills.
? Participants will increase healthy nutritional choices
Developmental assets
? Participants believe it is important not to use alcohol and other drugs.
? Participants believe it is important not to be sexually active.
? Participants seek to resolve conflict nonviolently.
? Participants know how to plan ahead and make choices.
3) Parental Involvement - Programs must provide opportunities for parents and/or guardians to meet with staff to discuss their children’s activities, and to participate in events that strengthen parent/child bonds and community involvement.
Outcomes
? Increase in parental monitoring of academic performance.
? Increase in understanding of child and adolescent developmental stages and appropriate expectations.
? Increase in positive and effective communication with children and teens regarding alcohol, tobacco and other drug use, sexual activity, abstinence and other life skills.
? Increase structured activities that promote positive family interaction.
Developmental assets
? Parents are actively involved in helping the child succeed in school.
? Parents understand child and adolescent developmental stages and have appropriate expectations.
? Families have clear and consistent rules and consequences.
? Parents and children communicate positively regarding alcohol, tobacco and other drug use, sexual activity, abstinence and other life skills.
? Parents foster resilience.
? Parents plan and spend time in structured activities that promote positive family interaction.
4) Recreation, Sports, and Cultural/Artistic Activities - This includes providing activities and arranging safe outlets for youth to try new skills and develop new interests, to build friendships, find their place in a group, and gain developmentally relevant experiences.
Outcomes
? Provide opportunities for participants to engage in cultural enrichment and fine art activities.
? Provide opportunities for participants to demonstrate sportsmanship and athletic skills.
? Provide opportunities for participants to increase their level of activity.
Developmental assets
? Participants demonstrate sportsmanship.
? Participants believe it is important to follow rules.
? Participants respect the ability and contribution of others.
? Participants engage in activities that foster creativity and spirituality.
? Participants demonstrate positive relationships with peers.
5.) Positive Adult Mentors - Programs must allow opportunities for youth to develop and maintain positive, sustained relationships with caring adults through mentoring and other programs that emphasize one-on-one interactions.
Outcomes
? Increase support to youth during times of personal or social stress.
? Increase support for decision making.
? Increase access to support with academic tasks and/or homework.
? Increase opportunities for career awareness and mentoring.
Developmental assets
? Participants have a connection with a caring adult.
? Participants believe they can be successful.
? Participants believe they can make good decisions.
? Participants believe they have a future.
6.) Service Learning Activities – Service-learning is a method of teaching and learning that connects classroom lessons with meaningful service to the community. Students build academic skills while strengthening communities through service. Service learning combines service tasks with structured, youth-driven opportunities that link the task to self-reflection, self-discovery, and the acquisition and comprehension of values, skills and knowledge content with service tasks.
Outcomes
? Youth determine and meet real, defined community needs.
? Youth learn beyond the classroom through active participation in service experiences.
? Youth develop and use skills and knowledge in real-life situations.
? Youth increase the amount of time spent to reflect by thinking, discussing and/or writing about service experiences.
? Youth experience a sense of belonging to a community and an awareness of their responsibility to that community.
Developmental assets
? Youth experience opportunities for experiential learning.
? Youth are empowered to assume leadership roles.
? Youth are involved in the decision making process.
? Youth place a high value in helping others.
? Youth develop empathy for others.
? Youth believes that his/her life has a purpose.
? Youth engage in productive activities that build job and life skills and reinforce community-mindedness.
7.) Science, Technology, Engineering and Mathematics (STEM) – Students must develop the skills to solve problems and make sense of complex information. The skills developed in Science, Technology, Engineering and Math (STEM) are crucial because they impact almost every aspect of life. Afterschool Applicants cultivate STEM curiosity in young people. Learning STEM skills better prepare students for school and future careers. These skills are useful in all careers, not just STEM careers.
Outcomes
? Youth will demonstrate problem-solving skills within a scientific, mathematic or technological context.
? Youth will learn how to work in teams and help to build relationships.
? Youth will develop the ability to acquire and apply new knowledge as needed, using appropriate learning strategies.
? Youth will be better prepared to enter the workforce.
Developmental assets
? Improve attitudes toward learning.
? Improve behavior, self-confidence and overall well-being.
? Improve decision making skills.
? Develop long-term academic improvement.
? Develop time management and organization skills
? Develop career interests
? Improve math literacy and science knowledge.
Providers will evaluate these objectives and developmental assets through self-developed annual surveys administered to youth and their parents. The provider will report the results to the Department annually. (Please refer to Section A, 3K, “Program Evaluation, below.)
B. TARGET POPULATION
Teen REACH program services are provided for at-risk children and youth ages 6 to 17, or any subset within that age range. Accepted age group subsets are 6-10, 11-13, and 14-17. Because the Department only intends to fund applications targeting services to youth ages 11-17, agencies serving both younger and older age groups must provide no more than 30% of their services to children ages 6 to 10 (i.e., at least 70% of their services to youth ages 11 to 17). This will be measured by considering the age of the youth at enrollment into the program. For agencies operating the program at multiple sites, these percentages apply to the total population served by the agency, across all sites, not the number at any individual program site.
The individual and/or family risk factors of youth targeted by the Teen REACH program include but are not limited to the following:
? Youth living in a single-parent household
? Youth residing in a household receiving TANF funds
? Youth experiencing academic difficulties
? Youth is in danger of or has been previously held back to repeat one or more academic years
? Youth experiencing truancy concerns
? Youth is reported to have behavior issues
? Youth is reported to be a victim of bullying
? Youth is reported to be a
perpetrator of bullying
? Youth is unsupervised after school
? Youth has witnessed or been a victim of family violence
? Youth identifies as LGBTQ
? Youth with siblings who dropped out of school
? Youth with siblings who are teen parents
? Youth with siblings who are involved in the juvenile justice system
? Youth with one or both parents who are incarcerated
? Youth with siblings who are gang involved
? Youth is reported to be gang – involved
? Youth in the DCFS system
? Youth is homeless
? Youth is pregnant
? Youth is parenting
C. DAYS AND HOURS OF OPERATION
Programs must be operational for 12 consecutive months, minimum 240 days and provide, on average, 3 hours of programming each day open minimum 720 hours. This will be demonstrated in the agency’s Youth Attendance Plan submitted as Attachment C2. A day/hour open is determined by recording attendance in the e-Cornerstone system.
Please note that agencies may use ten (10) of the 240 days of program operation for staff training, however, the minimum hours of programming may not be less than 720.
Programs must operate during out-of-school hours, based on the needs of the community. Programs are encouraged to operate the program during the critically important late afternoon/early evening hours, from 3:00 p.m. to 6:00 p.m. Programs may operate later in the evening if a need is determined based on the community assessment. Programs may operate before school and/or after school. Agencies are encouraged to offer programming on Saturdays and Sundays, and during school breaks.
Programs are required to maintain the level of service identified in their Youth Attendance Plan or risk non-compliance with the program contract, which may result in a reduction or loss of grant funds. Level of service will be monitored by the Department utilizing the e-Cornerstone system.
Please refer to Section A5 “Performance Based Funding,” for more information regarding Performance Based Funding.
D. ENROLLMENT AND ATTENDANCE
Each Teen REACH participant must be enrolled in the program via the eCornerstone system. Drop-in services will not be supported with Teen REACH grant funds. Required program data will be collected and maintained on all youth enrolled in the program in accordance with Department guidelines.
Programs are required to maintain attendance at the level for which funding is requested, projected in the Youth Attendance Plan, or risk non-compliance with the program contract, which may result in a reduction or loss of grant funds. Attendance will be monitored by the Department utilizing the e-Cornerstone system.
Please refer to Section A5 “Performance Based Funding,” for more information regarding Performance Based Funding.
E. ASSESSMENT OF COMMUNITY NEED
Teen REACH programming must be designed to meet the specific needs of the community in which it is located. Each Applicant must have a plan to conduct / update their community needs assessment or at a minimum, part of their community needs assessment, annually. This includes local youth, family, school and community surveys and focus groups in addition to reviewing all relevant available data and recently completed community assessments. These will be analyzed to determine the level of need in the community and to provide a foundation for developing carefully planned and thoughtful service provision. The results of the assessment/updates will be presented and supported in the application. A thorough description of youth, family, and community risk-factors that demonstrate that programming is intended to target services to at-risk youth residing in high-risk communities. There should also be a direct correlation of needs with the activities planned and described in the program description section of the application and in the activities indicated in the completed Activity Calendar(s).
F. COMMUNITY-CENTERED PROGRAMMING
Programming should be comprehensive and holistic in its approach, offering a range of services designed to have a positive impact on youth participants’ social, creative, physical and cognitive development. Programs must be designed around the seven core services described in Section A, 3A “Core Services”, above.
Agencies are encouraged to utilize established, evidence-based programming models that have a high potential to be effective with at-risk youth in at-risk community settings. Best practice or promising practice programming models should be utilized, if these models meet community needs and can be implemented. Best practice models are those known to be research-based and proven to be effective at preventing and/or delaying risk-taking behaviors. Promising practices are those for which some data has shown positive effects on delaying risk-taking behaviors, but the data are insufficient to support generalized outcomes. (Please see Appendix 1 for a list of best and promising practices relevant to out-of-school time programs.) Applications that do not indicate the intention to implement best practice models will receive lower scores.
In addition to considering community need in the selection of program model, agencies must also demonstrate their experience in implementing the type of programming they have chosen and discuss their capacity to do so.
The Department recognizes that communities have a unique perspective on what works and what is needed in their own community. Therefore, Applicants may adapt best or promising practice models as necessary to meet the unique needs of the community. However, it should be noted that any modifications to established program models might reduce the likelihood of achieving the predicted outcomes. Applicants may also propose programming not included in Appendix 1, if it can be clearly demonstrated that the proposed activities are consistent with commonly accepted guidelines for effectiveness and that those activities are aligned with the specific needs of the community.
G. ACTIVITY CALENDAR
Teen REACH activities must be age-appropriate, conducted in an organized manner, and carried out on a regular, periodic basis. Activities chosen should also be supported by youth, family and/or community needs. A sample Activity Calendar is included as Appendix 2 of this Funding Notice and must be completed for each site and submitted as Attachment C1 of your application. The completed Activity Calendar(s) will demonstrate that planned program activities will address all six core services and will be carried out on a regular basis. Please note that if a site is planned to have a varied scheduled, please complete additional activity calendars to demonstrate that planned variance. Example: School-Year schedule vs. a Summer schedule.
H. TIMELINE
Applicants must include a proposed timeline for implementation of the Teen REACH program, including any time required for start-up activities, and significant milestone activities and events throughout the year. Applicants are required to begin serving youth within 8 weeks of award.
I. COMMUNITY ADVISORY COUNCIL
Programs must form and utilize a Community Advisory Council or board in conducting Teen REACH activities in order to integrate active partners who can devote time and resources to the program. Existing councils may be utilized if they properly represent the positive youth development concept of Teen REACH. The Community Advisory Council must include at least two youth who are current or former Teen REACH participants. The Advisory Council must meet, at a minimum, on a quarterly basis. Minutes, agendas and attendance lists must be maintained on file to evidence this activity. The Community Advisory Council membership list (including anticipated members as appropriate) must be included as Attachment A6 of your Application.
J. TRAINING AND TECHNICAL ASSISTANCE
Programs must agree to receive consultation and technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to attend site visits by Department staff. Programs will be required to attend regular meetings and specific trainings as required by the Department and should budget accordingly. It is anticipated that this will include three regional meetings, approximately two regional trainings, and one (overnight) statewide conference.
K. PROCESS PERFORMANCE MEASURES
Each Teen REACH program’s performance on the measures listed below will be assessed using data gathered from the e-Cornerstone system, the projected information provided by the agency in their Application, their Youth Attendance Plan, and the total Teen REACH grant amount. These measures have been selected to reinforce the quality findings from various out-of-school time at-risk youth programming research and evaluations.
1) Days Open – 240 days open per year. Acceptable performance is 90%.
2) Youth Attendance Hours – 100% of Youth Attendance Hours as projected in the Youth Attendance Plan will be achieved. Acceptable performance is 80%.
3) Actual Average Daily Attendance – 100% of projected Average Daily Attendance will be achieved. Acceptable performance is 80%.
4) Actual Population Served – 70% or more youth receiving services will be 11-17 years old.
5) Program Dosage (Days) – 100% of enrolled youth will attend on average 5 days per week. Acceptable performance is 50% enrolled youth will attend on average 3 days per week.
6) Cost per Youth per Hour – $5.00 per youth attendance hour.
Statewide Program Cost per Youth per Hour – $3.34 per youth attendance hour.
L. PROGRAM EVALUATION
Applicants may be required to participate in the formal evaluation of the program developed by the Department and must cooperate in the collection of data for this purpose. Toward this end, programs will be required to administer parent and youth surveys in the spring of the year, in a format provided by the Department. These surveys are designed to measure progress toward the objectives and developmental assets detailed in Section A, 3A, “Core Services”, above.
Other data will be collected from programs via the eCornerstone system, including, at a minimum, the following data elements:
? unduplicated number of program participants
? Intake and demographic information of program participants
? individual and family risk factor data
? Participant status data (Education, Employment, Living Arrangement)
? Future aspirations
? annual enrollment data
? participant attendance data
? program service activities
? participant academic information
? Discharge Information, including status data
? Participant outcome information (promotion/graduation, school attendance, homework completion, improved grades etc. as well as measured change in the other core service areas.
? Applicant agency administrative information; staff information; site information; subcontractor information; and other program plan information as required.
Please note that some records and other information obtained by programs concerning the individuals served under this agreement may be confidential pursuant to state and federal statutes and/or administrative rules and shall be protected from unauthorized disclosure.
M. STAFFING
At a minimum, a .5 FTE (full-time equivalent) Teen REACH Coordinator must be committed to the program and identified in the organizational chart. Program must have a staff contact who is responsible for STEM programming. Programs must recruit, hire, and take necessary steps to retain staff that are qualified for their positions with the Teen REACH program through education, experience and/or training. The organizational chart must be included as Attachment A1 of the application.
N. SNACKS AND MEALS
Teen REACH programs must offer nutritious snacks to the participants. All food must be served in accordance with relevant local and state health standards for food preparation and handling and meet the standards of the National Afterschool Association.
While program funds may be used to purchase food, programs must demonstrate that they researched and applied for assistance through the food programs sponsored through the U.S. Department of Agriculture (USDA), found at http://www.usda.gov ; the Illinois State Board of Education (ISBE), found at http://www.isbe.net; or through Feeding America, found at http://www.feedingamerica.org .
O. TRANSPORTATION
Program funds may be used to cover reasonable transportation costs for program participants, with the exception of transportation across state lines. In addition, transportation across state lines will require prior approval from the Department. Field Trips and Educational Excursions If a Teen REACH program coordinates an educational field trip or excursion for Teen REACH participants that is located 60 miles away or more from the Teen REACH site or out of state or exceeds a Spending Plan of $1,000, prior approval of IDHS is required. A Spending Plan justification must list the number of participants attending the field trip and the estimated expenses must be itemized. Field trip expenditures that meet these criteria but are NOT approved in advance will be disallowed.
If transportation is provided, the agency will be required to develop a written transportation plan directly related to project activities and to maintain the plan on file at the agency. This plan should have the approval of the agency’s governing body and be available for review by the Department upon request.
P. COLLABORATION
The importance of community collaboration cannot be overemphasized. Working together, youth, families, and community entities can design programs that are best suited to meet the needs of local youth and to connect out-of-school time programs with community resources. Community-based agencies, government, faith-based organizations, civic organizations, businesses, foundations, youth and their families, working together, can provide a wide range of resources to support high-quality out-of-school time programs. The issues and concerns of the entire community can best be addressed by drawing upon diverse resources. The key to successful programming is collaborative planning and implementation.
Successful applicants will have developed community partnerships, which, at a minimum, must include strong collaboration with the schools whose students will be attending Teen REACH program activities.
In particular, Applicants are encouraged to collaborate with schools in planning program services, in an effort to address state standards for academic achievement. Programs will be required to submit information about students’ progress, based on grade reports and attendance and suspension records, to the Department. Copies of signed linkage agreements with every school where participants are attending must be included with your Application as Attachment A7, indicating an acknowledgment of the schools’ willingness to provide copies of information about students’ progress, based on grade reports and attendance and suspension records. Please note that schools will need to obtain parental/guardian consent before school records can actually be submitted to the Teen REACH program.
Additionally, youth and families can play a key role in the development of out-of-school time programming. Programs that include families and youth in the planning draw greater support in the long run and tend to be more culturally relevant. Parents should be involved in all phases of program development and implementation.
Teen REACH also encourages collaboration with other youth serving programs in the community.
Q. PROGRAM PARTICIPATION FEES
Programs may develop a sliding scale for payment of program registration fees. If this is done, programs must develop written policies that ensure that inability to pay a fee will not preclude participation by any eligible youth. In addition, any fees secured must be put back into the Teen REACH program and utilized for direct services activities to youth. This must be demonstrated in the proposed Spending Plan. Fees collected should be captured as “Non-State Funds”.
4. Service Area
The Illinois Department of Human Services is interested in gathering information about the service delivery area for each Teen REACH agency (or each site, if an agency has multiple program sites). This geographic analysis helps us to assure that services are being delivered in the areas of greatest need, in the most efficient and effective manner possible. Because of the importance of this information, your proposed service delivery area will be reviewed in the context of your application and the State’s need for services in that area.
Appendix 3 of this Funding Notice is a Site Information Form, which provides space for you to enter your proposed service area by site. The Site Information Form must be completed for each site, if your agency will have more than one program site. Appendix 12 contains a map of Community Areas, by name, for the use of applicants in the city of Chicago. Submit the Site Information Form(s) as Attachment A8 of your Application.
5. Performance Based Funding
In order to assure accountability at all levels of service provision, the Illinois Department of Human Services will implement performance-based funding with all of its Teen REACH grantee agencies. The six primary performance measures / standards will be tracked via the Department’s eCornerstone data system.
? Days Open
? Average Cost per Youth Attendance Hour
? Youth Attendance Hours
? Population Served
? Average Daily Attendance
? Program Dosage
Data will be analyzed quarterly. Applicants not meeting the minimum acceptable performance levels will receive a contact either by phone or in person to discuss performance. Technical assistance will be provided by staff and a three-month corrective action plan developed and implemented to increase performance.
If the Applicant is unable to sufficiently increase performance in the subsequent three-month period, additional action will be taken including but not limited to: additional technical assistance; decreased funding; termination of the agreement.
6. Quality Improvement
A. The Applicant Agency must, over the course of this grant, demonstrate an ongoing commitment to quality improvement thorough implementation and assessment of Illinois Quality Program Self-Assessment (IL-QPSA)
B. The Applicant Agency must, over the course of this grant, demonstrate an ongoing commitment to develop trauma informed capacity within the organization with a goal of achieving Trauma Informed Agency Status as recognized through the CBAT-O Assessment tool.
7. Performance Measures
A. Percent of seniors graduating
B. Percent of youth promoted to the next grade level or graduating
C. Percent of youth demonstrating improved anger management/conflict resolution skills
D. Percent of youth with improved school attendance
E. Percent of youth with improved grades
F. Percent of youth with improved homework completion
G. Percent of youth that were safe from violence during program hours
H. Percent of youth served from the target population
I. Days open
J. Youth Attendance Hours
K. Average Daily Attendance
L. Population Served
M. Program Dosage (Days)
N. Average cost per Youth per hour
O. STEM Programming
8. Performance Standards
A. Percent of Seniors Graduating - Considers all youth in the program 6 months or longer. 100% of youth will graduate, 90% acceptable.
B. Percent of Youth Promoted - Considers all youth in the program 6 months or longer that were promoted to the next grade level or graduated. 100% of youth will be promoted to the next grade level, 90% acceptable.
C. Improved Conflict Resolution Skills – Considers those youth who participated in anger management and/or conflict resolution, 80% of youth demonstrating improved skills. 100% of youth will demonstrate improved skills, 80% acceptable.
D. Improved School Attendance – Considers percent of youth tracked with improved school attendance in one or more periods during the report year. 100% of youth will have improved attendance, 70% acceptable.
E. Improved Grades – Considers percent of youth tracked with improved grades in one or more periods during the report year. 100% of youth will have improved grades, 60% acceptable.
F. Improved Homework Completion – Considers percent of youth tracked with improved homework completion in one or more periods during the report year. 100% of youth will have improved homework completion, 75% acceptable.
G. Safe from Violence - Considers the number of youths injured during program hours as a direct result of violence. Includes acts between youth and acts between youth and adults. 100% of youth will be safe from violence.
H. Target population served – 100% of youth served will be from the target population. Acceptable performance is 85%. Considers all youth that meet one or more of the Youth and/or Family Risk Factors as identified in Section 3, B above.
I. Days Open – TR Program sites will be open 240 days per year. Acceptable performance is 90%.
J. Youth Attendance Hours – Compares proposed vs. actual youth attendance hours. 100% of Youth Attendance Hours as projected in the Youth Attendance Plan will be achieved. Acceptable performance is 80%.
K. Average Daily Attendance – Number of youths attending the program divided by the number of days the program is open. 100% of projected Average Daily Attendance will be achieved. Acceptable performance is 80%.
L. Population Served – Considers age of youth at time of enrollment (youth are enrolled each year). 70% or more youth receiving services will be 11 to 17 years old.
M. Program Dosage (Days) - 100% of enrolled youth will attend on average 5 days per week. Acceptable performance is 50% enrolled youth will attend on average 4 days per week.
N. Average cost per Youth per Hour – Grant amount divided by total youth attendance hours. $5.00 per youth attendance hour. Statewide-$3.34 per youth attendance hour.
O. STEM Programming – 100% of youth participating in STEM will complete a minimum of 2 hours of STEM programming a week for a minimum of 4 or more consecutive weeks. Acceptable performance is 85%.
Eligible Applicants
Nonprofit Organizations; Education Organizations;
Applicant Eligibility
1 Eligible Applicants
a This competitive funding opportunity is limited to applicants that meet the following requirements and are subject to limitations described below:
i Eligible applicants are limited to those public and private nonprofit community-based organizations subject to 26 U.S.C. 501(c)(3) or 501(c)(4) of the tax code (26 U.S.C. 501(c)(3) or 26 U.S.C. 501(c)(4))
ii In addition to the above non-profit community-based organizations, eligible applicants are inclusive of units of local government, public schools, districts and Regional Offices of Education.
iii No applicant will receive funding for multiple applications in the same county. However, a single applicant may be funded for multiple sites within the same county. Refer to Section B.14 “Award Expectations” above for further information.
iv Statewide Applicants:
(a) Applicant must have an existing infrastructure/network of affiliates located throughout the state
(b) Applicant will be expected to operate a minimum of 45 to 65 separate programming sites throughout the state.
(c) Affiliate sites may not also apply for funding as an individual agency under this NOFO
b Mandatory Requirements
The Mandatory Requirements are essential items that must be met by the applicant. If any Mandatory Requirement is not met, the responding applicant’s entire proposal will not be considered. If all responding applicants fail to meet a particular mandatory requirement, that mandatory requirement may, at the sole discretion of the State, be removed from the Mandatory Requirements so the evaluation process may continue. However, this does not obligate IDHS to make an award to any applicant that fails to meet all mandatory requirements.
i The application must propose a minimum of one program site with an Average Daily Attendance of at least 15 youth.
ii The Application must reflect that 70% or more of youth served will be youth 11-17.
iii The Application and the Youth Attendance Plan must demonstrate a plan to provide Teen REACH services a minimum 240 days and 720 hours at each program site.
iv Program start-up will not exceed 8 weeks in the first year of funding. Implementation will begin on or before 9/1/2024.
Beneficiary Eligibility
Teen REACH program services are provided for at-risk children and youth ages 6 to 17, or any subset within that age range. Accepted age group subsets are 6-10, 11-13, and 14-17. Because the Department only intends to fund applications targeting services to youth ages 11-17, agencies serving both younger and older age groups must provide no more than 30% of their services to children ages 6 to 10 (i.e., at least 70% of their services to youth ages 11 to 17). This will be measured by considering the age of the youth at enrollment into the program. For agencies operating the program at multiple sites, these percentages apply to the total population served by the agency, across all sites, not the number at any individual program site.
The individual and/or family risk factors of youth targeted by the Teen REACH program include but are not limited to the following:
? Youth living in a single-parent household
? Youth residing in a household receiving TANF funds
? Youth experiencing academic difficulties
? Youth is in danger of or has been previously held back to repeat one or more academic years
? Youth experiencing truancy concerns
? Youth is reported to have behavior issues
? Youth is reported to be a victim of bullying
? Youth is reported to be a perpetrator of bullying
? Youth is unsupervised after school
? Youth has witnessed or been a victim of family violence
? Youth identifies as LGBTQ
? Youth with siblings who dropped out of school
? Youth with siblings who are teen parents
? Youth with siblings who are involved in the juvenile justice system
? Youth with one or both parents who are incarcerated
? Youth with siblings who are gang involved
? Youth is reported to be gang – involved
? Youth in the DCFS system
? Youth is homeless
? Youth is pregnant
? Youth is parenting
Types of Assistance
Project Grants
Subject / Service Area
Human Services
Credentials / Documentation
NA
Preapplication Coordination
Gata Registration and Prequalification
Eligible applicant entities must be registered and prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, available here: Illinois GATA Grantee Portal.
i Registration and prequalification are required annually. For assistance navigating government application prequalification procedure, refer to IDHS: Pre-Qualification Instructions and Resources (state.il.us)
ii Applicants must be prequalified; applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding.
Application Procedures
1 Address to Request Application Package
a The complete application package including links to required forms) is available through the Illinois Catalog of State Financial Assistance and the DHS Grants website page.
b Additional copies may be obtained by contacting the Department at the email address below.
Email Address: DHS.YouthServicesInfo@illinois.gov
Subject Line: Teen REACH 25-444-80-1411 Request
c Each applicant must have access to the internet. The Department’s web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department’s website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.
2 Content and Form of Application Submission is described in the NOFO.
IMPORTANT: The program (proposal) narrative makes up the bulk of your application. Please provide a complete response to the following sections. If the program narrative is missing from your application packet, your application may receive a score of zero points and your agency will not meet the criteria to receive a grant under this notice of funding opportunity.
Proposal Narrative Content
Applicants must submit a plan (proposal narrative) that covers a grant period from 7/1/24 to 6/30/25 (12 months). Grant awards will be issued based on the State Fiscal Year and will be subject to performance, subject to 2 CFR 200 continuation application process, subject to GATA Compliance, and subject to sufficient State/Federal appropriation.
Applicants must submit a plan that contains the information outlined below. Each section must begin on a new page and have a heading that corresponds to the headings listed below after each section number. The total application may not exceed 20 pages, single-spaced. The Uniform Application for State Grant Assistance, checklist, attachments, and Uniform Budget are not included in the page limitation. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. If a cross-reference is not included in the section, the reviewer will only consider content contained within that specific section. The narrative portion must follow the page maximums where prescribed and must be organized in the format outlined below.
If an applicant receives an award through this NOFO, the proposal will become the local program plan and budget unless revisions are required. The application/plan will be the basis for monitoring compliance by the Department.
Failure to provide an application in the format detailed throughout this section will result in the loss of points.
Statewide Applicants: Statewide applicants must prepare an application in the same manner and under the same requirements as all other applicants unless specifically stated otherwise. Statewide Applicants will have an additional 5 pages. Statewide applications may not exceed 25 pages. ALL other requirements herein apply. See Section e “Quality and Description of Program Design and Services” below for more information regarding Statewide applicants additional required narrative responses.
3 Application Submission Dates and Times
a Applications must be sent electronically to DHS.YouthServicesInfo@Illinois.gov and received no later than 12:00 p.m. (noon) on Wednesday, May 1, 2024.
The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov. Include Subject Line “Teen REACH 25-444-80-1411 Applicant agency acronym”
Application submissions or delivery to any other email address or contact, including other IDHS offices or employees, will not be considered for review or funding. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. THE ELECTRONIC COPY MUST BE A COMPLETE SINGLE PDF FILE.
b Applicants will receive a receipt confirmation email of receipt notifying them that their application was received and the date and time it was received within 48 hours of the application due date and time. This email will be sent to the email addresses provided in the application. This receipt confirmation email is solely confirmation that the application has been received by the Department; it is not a confirmation of applicant’s eligibility; pre-qualifications, timeliness of submission, etc. Refer to Section C. “Eligibility Information and Grant Funding Requirements,” for more information on applicant’s eligibility.
Applicants are required to notify the Department within 96 hours of the deadline, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and/or does not notify the Department within 96 hours, their application will be considered a late submission and will NOT be reviewed or scored. The applicant will NOT have the right to protest the submission/receipt of their application to the Department after the 48 hours. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above.
c Applications received after the due date and time will not be considered for review or funding. All applicants/applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be separately notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.
d For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced.
e It is strongly recommended that the applicant not wait until the last minute to submit an application in case they experience technical difficulties with the submission process. Applicants should keep copies of all documentation that that may prove their application was submitted to the correct location and that it was received by DHS on or before the deadline. Applicants should also maintain all electronic documentation, including screen shots, email correspondence; help desk ticket numbers etc. that would document any unforeseen difficulties the applicant may have encountered regarding the timely submission of the application.
4 Other Submission Requirements
Applicants must electronically submit the complete application including all required narratives and attachments in the prescribed order and in a single PDF file to DHS.YouthServicesInfo@Illinois.gov. Include Subject Line “Teen REACH 25-444-80-1411 Applicant agency acronym”
All applications must be typed on 8 ½ x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support (not required), the entire proposal should be typed in black ink on white paper. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in the Section D.2 “Content and Form of Application Submission.” Items included as Attachments are NOT included in the page limitations.
Applications will ONLY be accepted as described herein. Faxed copies, hard copies, etc. will not be accepted. The Department is under no obligation to review applications that do not comply with the above requirements.
5 System for Award Management (SAM) and Unique Entity Identifier
Refer to Section C: “Eligibility Information and Grant Funding Requirements” for information on required registration in SAM.gov.
6 Intergovernmental Review
This funding opportunity is NOT subject to Executive Order 12372, “Intergovernmental Review of Federal Programs.”
7 Funding Restrictions
The applicant must develop a budget consistent with program requirements as described in Section A “Program Description” and in accordance with Section C.8 “Grant Funds Use Requirements.”
Criteria Selecting Proposals
1 Eligibility Review
a Program Staff will conduct an initial eligibility review to determine if an application meets the eligibility requirements published in this Notice and will advance to the next stage of the review process.
An application is compliant if the applicant:
i is an eligible organization as defined in Section C “Eligibility Information and Grant Funding Requirements,”
ii is GATA prequalified,
iii submitted an application by the submission deadline,
Reviewing for eligibility is intended to ensure that only those applications that are eligible for award are further reviewed. However, determinations of eligibility can take place at any point during the application review and selection process. Applicants that are determined to be ineligible will not receive an award.
All applicants / applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.
2 Review and Selection Process
a Merit-Based Review
i The Merit Based Review will be conducted by a review team comprised of three or more internal and/or external reviewers. Internal reviewers are individuals employed by the Department, contractual staff or individuals working as interns from an Illinois academic institution. External reviewers are those individuals not employed by the Department who have volunteered to review applications, have subject matter expertise and/or grant reviewing experience and have been screened for any potential conflict of interest with their assigned applications.
ii The review teams will be provided with a Merit Based Review Committee Member Orientation Session.
iii After the orientation session, applications will be reviewed and scored individually. The Review Team scores will be compiled and averaged on a Merit Based Review Summary Score Sheet.
iv The Bureau Chief or designee will conduct a quality assurance review which must include the following:
(a) Initial review of the summary score sheet to identify scoring discrepancies,
(b) Determine whether reviewers properly applied Merit Based Review steps as instructed,
(c) Identify any obvious infractions of committee members’ independence in the review process.
(d) Assess whether reviewers properly completed all section of the MBR Scoring Sheet. Reviewer score sheets may be returned to the reviewer to improve legibility and completeness of comments,
(e) Determine whether all facets of the review and scoring process were adhered to and consistently applied by reviewers.
v After individual scores have been completed, a post-merit-based review committee meeting will be held. The review committee meeting is required for all competitive merit-based reviews and will be facilitated by the Bureau Chief or designee. The following apply:
(a) Each review team assigned application will be discussed by team members, including application highlights, concerns, application mandates / requirements etc.
(b) Scoring disparities will be identified, addressed and resolved. For each application, if a significant disparity exists between reviewer scores (based on a set formula), review team members will collectively examine the application and discuss comments to ensure team members have not missed items within the application that other team members may have identified including application mandates / requirements etc. Application highlights and concerns will also be discussed.
(c) Individual scores must be revised if a reviewer determines that they have missed information in the application.
(d) Scoring revisions resulting from discussions must be documented on the respective scoring sheet with written commentary to support the revision.
vi Once the post merit-based review meeting has been held and individual scores have been revised and resubmitted (as necessary), the Review Team member scores will be updated, compiled and averaged on the Merit Based Review Summary Score Sheet.
vii At any time during the merit-based review or post-review process:
(a) If it is determined that there was the possibility of impropriety on the part of any reviewer, upon written request and with the approval of the Associate Director, the Department reserves the right to remove from consideration the reviewer scores and comments from consideration. This action must be documented in writing and must include the reason for removal,
(b) If the removal of a reviewer scores and comments results in fewer than 3 reviewers scoring the application, the Department will assign an alternate reviewer to the application. This reviewer will be afforded all the same guidance, instruction and time to complete the review task. Once completed, the process will resume as required.
viii After the updated Review Scores have been compiled and averaged, the Bureau Chief will then prepare preliminary funding recommendations for the Associate Director. These recommendations may include a final eligibility review of recommended applications to confirm applicant meets eligibility and mandated requirements. Funding recommendations may also include consideration of other factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee etc., and other items identified under Section A.2. “Intent of the Notice of Funding Opportunity.”
ix Based on the preliminary recommendations and other considerations listed above, the Associate Director will prepare funding recommendations for the Director.
x The Director may include consideration of other factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee etc., and other items identified under Section A. 2. “Intent of the Notice of Funding Opportunity.”
b Criteria and Weighting of Each Criteria
i Scoring will be on a 100-point scale. Application Narratives will be evaluated on the following criteria:
Section Points
Executive Summary 5 points
Capacity - Agency Qualifications/Organizational Capacity 30 points
Need – Description of Need 10 points
Equity and Racial Justice 10 points
Quality - Description of Program Design and Services 35 points
Budget Narrative* 10 points
Total 100 points
ii Cost Sharing:
Cost Sharing will NOT be considered in the evaluation of this application.
The application criteria to be reviewed and scored are found under each category in this announcement in Section D. 3 “Content and Form of Application Submission.”
c Selection Process
As described in the Criteria section above, scoring will be done by committee on a 100-point scale. The numerical score may not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, demonstrated need, demonstrated community presence, and agency past performance as a state grantee, etc. and other factors identified under Section A.2 “Intent of the Notice of Funding Opportunity.”
While the score/recommendation of the review panel will be a key factor in the funding decision, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.
In the event of a tie with insufficient funding for all tied applications, the Department may choose to elect one of the following options:
• Apply one or more of the additional factors for consideration described above to prioritize the applications; or
• Partially fund each of the tied applications
• Not fund any of the tied applications or
• Assign a new 3-person review team to review and score both applications to break the tie.
The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, deliverables, etc.
3 Merit-Based Review Appeal Process
a Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS’ Appeal Review Officer (ARO).
b Appeals submission IDHS contact information:
Name of Agency contact for appeals: Karrie Rueter
Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov
Email Subject Line: “agency name TR 444-80-1411 Appeal Karrie”
c Submission of Appeal.
i An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration.
ii An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
iii The written appeal shall include at a minimum the following:
(a) Name and address of the appealing party;
(b) Identification of the grant; and
(c) Statement of reasons for the appeal.
(d) Supporting documentation, if applicable
d Response to Appeal.
i IDHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
ii IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
iii The appealing party must supply any additional information requested by IDHS within the time period set in the request.
e Resolution
i The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
ii In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
iii The Agency will resolve the appeal by means of written determination.
iv The determination shall include, but not be limited to:
(a) Review of the appeal;
(b) Appeal determination; and
(c) Rationale for the determination.
Award Procedures
1 State Award Notices
Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:
a Grant Award Amount
b The Terms and conditions of the award
c Specific conditions, if any, assigned to the applicant based on the fiscal and administrative internal controls questionnaire (ICQ) and merit-based review.
The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
The notice is not an authorization to begin performance to the extent that it allows charging to State awards of pre-award costs at the non- State entity's own risk.
Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov. A written Notice of Denial shall be sent to the applicants not receiving the award.
2 Administrative and National Policy Requirements
The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
To review a sample of the current IDHS Uniform Grant Agreement, refer to IDHS Uniform Grant Agreement.
The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
Deadlines
a Applications must be sent electronically to DHS.YouthServicesInfo@Illinois.gov and received no later than 12:00 p.m. (noon) on Wednesday, May 1, 2024.
Range of Approval or Disapproval Time
TBD
Appeals
Merit-Based Review Appeal Process
a Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS’ Appeal Review Officer (ARO).
b Appeals submission IDHS contact information:
Name of Agency contact for appeals: Karrie Rueter
Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov
Email Subject Line: “agency name TR 444-80-1411 Appeal Karrie”
c Submission of Appeal.
i An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration.
ii An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
iii The written appeal shall include at a minimum the following:
(a) Name and address of the appealing party;
(b) Identification of the grant; and
(c) Statement of reasons for the appeal.
(d) Supporting documentation, if applicable
d Response to Appeal.
i IDHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
ii IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
iii The appealing party must supply any additional information requested by IDHS within the time period set in the request.
e Resolution
i The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
ii In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
iii The Agency will resolve the appeal by means of written determination.
iv The determination shall include, but not be limited to:
(a) Review of the appeal;
(b) Appeal determination; and
(c) Rationale for the determination.
Renewals
This program may be renewed for up to two additional one-year periods. Grantees are required to update their plan and submit a current year budget
Uses and Restrictions
An approved budget will tie fiscal activity to program objectives and deliverables and will demonstrate that all costs are:
• Reasonable and necessary for the implementation of the grant
• Allocable, and
• Allowable as defined by program regulatory requirements and the Uniform Guidance (2 CFR 200), as applicable.
* Planned for in the approved budget
Reports
Required Reporting
A. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 30th of each month for the preceding month by email.
B. Quarterly data reports will be pulled from the eCornerstone data system on or after the 30th of each month. Providers must ensure all youth referred to and served in the Teen REACH program are entered into the Departments eCornerstone data system as required to ensure accurate reports.
C. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 30th of the month immediately following the quarter for the preceding quarter.
D. Year-End Financial, Narrative and Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year.
E. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
b) Audits.
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©.
c) Records.
Record retention requirements can be found in CFR 200.333.
Audits
audit requirements per JCAR Title 44 Illinois Administrative Code 7000.90
Records
3 Reporting
Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:
a Reports
i Periodic Financial Report (PFR)
(a) The Provider will submit monthly expenditure documentation and certification forms (EDCFs), quarterly and final Periodic Financial Reports (PFRs) in the format prescribed by the Department.
(b) These monthly reports must be submitted no later than the 15th of each month for the preceding month by email.
(c) The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (July 1 – September 30) is due October 15th; Quarter 2 (October 1-December 31st) is due - January 15th, Quarter 3 (January 1- March 31st) is due - April 15th, and Quarter 4 (April 1st -June 30th) is due - July 15th).
(d) The final (cumulative fiscal year) Periodic Financial report is due July 15th of the next fiscal year.
ii Periodic Performance Report (PPR)
(a) The provider will provide monthly status reports to the OFVP in the format prescribed by the Department.
(b) The Provider will submit quarterly and final Periodic Performance Reports (PPRs) in the format prescribed by the Department.
(c) The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (July 1 – September 30) is due October 15th; Quarter 2 (October 1-December 31st) is due - January 15th, Quarter 3 (January 1- March 31st) is due - April 15th, and Quarter 4 (April 1st -June 30th) is due - July 15th).
(d) The final (cumulative fiscal year) Periodic Financial report is due July 15th of the next fiscal year.
iii Other Unique Programmatic Reporting Requirements: Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
iii If the State share of any State award may include more than $500,000 over the period of performance, applicants are also subject to the reporting requirements reflected in appendix XII to 2CFR200.
iv Non-compliance with any of the identified reports may lead to being placed on the Illinois Stop Payment List (SSPL).
b Annual Audit in conformance with Audit Requirements set forth in the grant agreement.
c Recordkeeping Requirements
The Provider is required to maintain until June 30, 2032, adequate books, all financial records and supporting documents, statistical records, and all other records pertinent to this Award. If any litigation, claim, or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. The Provider agrees to provide or make available all records related to this grant upon request.
Account Identification
TBD
Range and Average of Financial Assistance
$90,000-$360,000
Program Accomplishments
N/A
Regulations, Guidelines, and Literature
Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.
Regional or Local Assistance Location
N/A
Program Website
https://www.dhs.state.il.us/page.aspx?item=31973
FUNDING INFORMATION
Funding By Fiscal Year
FY 2017 : $7,794,151
FY 2018 : $12,494,700
FY 2019 : $13,800,000
FY 2020 : $13,299,000
FY 2021 : $14,030,000
FY 2025 : $16,750,000
Federal Funding
None
Notice of Funding Opportunities
| Agency ID | Award Range | Application Range |
TOP 5 ACTIVE AWARDS
Agency ID | Grantee Name | Start Date | End Date | Amount |
FCSDR04801-FCSDR04801 | BOYS AND GIRLS CLUBS OF AMERICA - ILLINOIS ALLIANC | 07/01/2024 | 06/30/2025 | 3,500,000 |
FCSDR04807-FCSDR04807 | CHICAGO AREA PROJECT | 07/01/2024 | 06/30/2025 | 360,000 |
FCSDR07917-FCSDR07917 | Comprehensive Community Solutions, Inc. | 07/01/2024 | 06/30/2025 | 360,000 |
FCSDR07903-FCSDR07903 | Boys and Girls Club of Elgin | 07/01/2024 | 06/30/2025 | 360,000 |
FCSDR07916-FCSDR07916 | Boys and Girls Club of Elgin | 07/01/2024 | 06/30/2025 | 360,000 |