DFCS

Administrative Code contract to provide Youth Services Training, Technical Assistance & Support activities.

N/A

N/A

N/A

Goals to be Achieved The services provided by this contract will assist the Bureau in maintaining high quality of community-based youth services. Multi-culturally appropriate, multi-culturally informed training, technical assistance and support activities will improve the efficiency and effectiveness of the programs which in turn will increase the quality of crisis response, reduce state costs for the DCFS and costs associated with incarcerating youth in DJJ facilities, reduce the number of broken families, reduce the number of crime victims, create safer communities across Illinois, ensure at-risk youth are prepared for secondary education and employment and career opportunities.

Yes

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Government Organizations; Nonprofit Organizations;

N/A

N/A

Training

Education

N/A

1 Address to Request Application Package Application materials are provided throughout this announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at this link. Additional copies may be obtained by contacting the Department at the email address below. Each applicant must have access to the internet. The Department’s web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department’s website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO. Email Address: DHS.YouthServicesInfo@illinois.gov Subject Line: YS TTAS 444-1500-01 Request Phone Number: 217.557.2943 2 Uniform Application for State Grant Assistance The Uniform Application for State Grant Assistance is a three-page document used to formalize organization’s request to apply for funding. The document requires the signature and email address of the organization’s authorized representative. This email address will be used for official communication between the Department and the applicant organization for matters regarding this application. The Uniform Application for State Grant Assistance is available as Appendix B and must be included at the beginning of this application. (Refer to Section D 4. Other Submission Requirements for a full order of application contents.) 3 Content and Form of Application Submission Proposal Narrative Content Applicants must submit a plan that contains the information outlined below. Each section must begin on a new page and have a heading that corresponds to the headings listed below after each section number. The total application may not exceed 15 pages, single-spaced. The application Uniform Application for State Grant Assistance, checklist, attachments, letters of intent and Uniform Budget are not included in the page limitation. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. If a cross-reference is not included in the section, the reviewer will only consider content contained within that specific section. The narrative portion must follow the page maximums where prescribed and must be organized in the format outlined below. If an applicant receives an award through this NOFO the proposal will become the local program plan and budget unless revisions are required. The application/plan will be the basis for monitoring compliance by DHS. Failure to provide an application in the format detailed throughout this section will result in the loss of points – also, refer to Section D; 4. Other Submission Requirements. a Executive Summary: (10 points) The Executive Summary will serve multiple purposes. First, as a scored portion of this application and secondly, for successful applicants it will serve as a stand-alone document that may be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Therefore, applicants should be concise and direct in their description. At a minimum, each of the following should be addressed in the Executive Summary: i List the name, address and type (public or private non-for- profit organization) of applicant entity ii Briefly describe your proposed activities and anticipated outcome(s) of the required program services. (Refer to Section A.3) iii Indicate if applicant will be delivering services directly or using a sub-contractor iv Indicate amount requested under this proposal v Applicant must respond to the following mandatory requirements: (please restate each mandatory item and provide a response) (a) Program start date: (indicate date you anticipate beginning services) (b) Statement of Equity and Racial Justice Commitment: (provide a clear statement of commitment to operating with a racial equity lens when proving programming and creating or updating policies.) (c) Experience in teaching adult learners: (indicate # of years of experience applicant has delivering organized training to adult learners.) (d) Experience in trauma-informed capacity building: (Briefly describe applicant’s experience in providing trauma training and technical assistance.) b Capacity –Agency Qualifications/Organizational Capacity: (30 points) The purpose of this section is for the applicant to present an accurate picture of their ability to implement this program as outlined in this NOFO. Information in this section should include, but not necessarily be limited to, the following: i Describe experience that the applicant has with each of the following service areas under Section A3 Required Services and Programming. Describe relevant major accomplishments and outcomes of those efforts. ii Staffing Plan: If applicant is seeking funding for personnel, (a) Indicate number and title of positions, FTE for each position part-time and brief description of what that position will be doing related to this grant. Submit job descriptions for each position that will be funded in part or in whole with grant funds as Attachment 4: Job Descriptions/Resumes. Key personnel must meet or exceed the minimum requirements of a bachelor’s degree in psychology, social work, human services, public administration, juvenile justice or education. Lead trainers, at a minimum, should possess at least three years of experience as an educator and/or facilitator in the field of youth services or juvenile justice. Personnel must have sufficient experience in providing services related to training, technical assistance, conference/meeting planning and coordination, and information dissemination in the areas of youth services and juvenile justice. Identified staff must have relevant local or national expertise and experience in the area in which they are assigned. (b) Provide an organizational chart as Attachment 5: Organizational Chart, indicating where personnel under this program are within the organizational structure. iii Describe the applicant’s commitment to use an equity and racial justice lens to provide training and technical assistance and to provide training racial equity/justice training and implicit bias training. Describe applicant’s experience and efforts to address racial equity. iv Describe applicant’s experience managing state and/or federal grants. v If applicant plans to use a Sub-Contractor to deliver services related to this program, describe the role and responsibilities of the sub-contractor. Describe how the applicant agency will monitor and evaluate the performance of the Sub-Contractor. Include the Sub-Contractor Agreement as Attachment 13. (Refer to Section D.3.f. Uniform Grant Budget and Budget Narrative for a list of subcontractor attachments). The Sub-Contractor Agreement is generated by the Applicant Agency and is not a Department form. vi Complete Appendix C: COVID Impact Questionnaire and include as Attachment 6: COVID Impact Questionnaire. c Need-Description of Need: (10 points) The purpose of this section is to provide a clear and accurate picture of the need for these services within the targeted community and how the proposed project will address these needs. Applicant will discuss how training needs are determined, including ascertaining input from targeted community (community-based non-profit youth service providers). i Training Needs Assessment: Describe the process for conducting the required training needs assessment for youth services providers including methodology and implementation. ii Training Advisory Work Group: (a) Describe how the Applicant recruits and maintains members of the Advisory Work Group. (b) List members associated agencies and the perception they bring to the group. (c) Provide a proposed schedule of training advisory work group meetings and the proposed venue for the meetings. (d) Training Website: Describe website contents and why it’s relevant to Youth Service Providers. d Quality-Description of Program Design and Services: (40 points) The purpose of this section is for the applicant to provide a comprehensive, clear and accurate picture of its intended program design. The applicant must demonstrate evidence of linguistic and cultural competence throughout. At a minimum, the proposal must address each of the following components in the order below: i Training Plan: Please describe the proposed detailed training plan to be provided. (a) Detail the training sessions to be provided, the numbers of trainings, the training method, the location of trainings, etc. (i) Include the name and creator of the training curricula and the rationale for its use. Provide a schedule of training that includes the proposed locations and dates and subject matter for each session and target audience. (ii) Indicate the sessions that will be offered via methods other than in-person training sessions and rational. (iii) Describe the plan to ensure the trainings are relevant to the audience and describe how trainings will be delivered throughout the state and to ensure flexibility within the schedule to ensure new program staff resulting from turnover and new provider organizations will be convenient and timely throughout the state. (iv) Describe the steps that will be taken to ensure the proposed training plan will be cost effective to the state. (v) Describe the registration function that the Applicant will provide (b) Describe how the Applicant will promote its training sessions to allied professionals while ensuring that priority is given to BYIS program grantees targeted by the training. (c) Describe the evaluating participants’ satisfaction with training sessions. Include a copy of the satisfaction instrument used for evaluation as Attachment 7: Participant Training Evaluation. ii Technical Assistance Plan (a) Research and Legislation: Describe how the applicant will provide research, data collection, analysis and support in addressing legislative mandates (collecting data, reports, task force support etc.) and other projects that maybe undertaken by the RIOB or the Department’s youth services system. (b) Information Referral Line: Provide a detailed plan for operation of a year-round, 24/7 information and referral line as described herein. (c) Describe the process used to monitor the compliance and quality of the subcontractor’s performance. (d) Describe how calls are tracked in such a way as to provide valuable feedback to the program to address provider compliance issues as well as to inform programmatic decisions at the state level. iii Attorney: (a) Describe the plan to ensure the services of an attorney-at-law will be made 30 hours for the totality of youth service providers and 10 hours for state sponsored regional meetings. (b) Hourly billing rate must be reasonable and customary for the community served. Travel expenses of the attorney may be reimbursed at the prevailing state rate. (c) Please identify the attorney-at-law that the Applicant intends to retain. (d) Include a copy of the attorney’s resume. (e) The attorney must have experience in consulting on issues related to youth services including but not limited to: Minors Requiring Authoritative Intervention (MRAI), lock-outs, premature discharges from in-patient psychiatric facilities, general rights of minors, risk management, confidentiality of records, subpoena compliance, child abuse reporting. iv Trauma Informed Practices and Capacity Development: Describe how the applicant will ensure DHS funded programs develop their capacity to ensure program youth are served in trauma informed environments and by trauma informed staff. v Racial Equity Training: Describe how the applicant will identify or develop and implement racial equity/ justice training and implicit bias training. Indicate whether applicant is proposing to provide training directly or anticipates using a sub-contractor to provide training. Include anticipated identification, development and implementation dates as part of Attachment 3: Program Implementation Timeline. vi Redeploy Illinois (a) Redeploy Illinois Technical Assistance: Describe how the Applicant will provide statewide technical assistance, expert consultation and support services for the Redeploy Illinois Program (RI). Support activities include identifying a primary Redeploy point of contact that will aid the RIOB in the implementation and expansion of the program and administrative support services for same, coordination of technical assistance, program QA and monitoring activities, program and philosophy promotion, report preparation, data collection and analysis, coordination and implementation of the Redeploy Illinois Focused program, implementation of all-sites meetings, workshops, trainings, forums and other public service activities as directed by the Redeploy Program Director and the Redeploy Illinois Oversight Board. (b) Redeploy Illinois Focused Coordination Services: Describe the proposed plan to implement Redeploy Illinois Focused program, including fiscal management of the program, public awareness and marketing of the program, development of and distribution of the solicitation notice, tracking and monitoring of the application process, applicant eligibility, receipt and processing of applications, ongoing communication with the RIOB, data collection, and monthly/quarterly reports to the County Review Committee and the RIOB Focused Committee and issuing contracts to successful applicants under the Redeploy Illinois Focused program as directed by the RIOB. (c) Redeploy Illinois Oversight Board: Describe the plan to provide support for the RIOB and its associated committees and working groups. (d) Redeploy Illinois Website: Describe how the applicant will maintain the Redeploy Illinois website that provides information regarding training opportunities, dates, and locations; the availability of research and programmatic materials; an on-line resource center and programmatic and application materials for the Redeploy Focused program. Describe the website and its contents. (e) Redeploy Screening and Assessment Describe how the applicant will work with the Department and the Board to: (i) Coordinate service provider input and feedback regarding current and potential assessment/screening tools. (ii) Engage, at the direction of the RIOB, through contracts with subject matter consultants who will work with the Board and the Department around screening/assessment content which may include: a. Examining proposed screening and assessment options to ensure consistency with Board Requirements for such tools including a focus on positive youth outcomes. b. Ensuring that any and all assessment and screening options considered are culturally sensitive and promote racial/justice equality. c. Analyzing and recommending areas of conflict / consistencies with other Illinois Youth Services and Juvenile Justice tools. (iii) Provide training and technical assistance to the Redeploy providers and Board on the select screening/assessment tool. e Evaluation (5 points) Describe the process and tools that will be used to evaluate and report on the effectiveness of the project. Describe how applicant will ensure a culturally appropriate, culturally informed evaluation tool will be used. Identify who will be responsible for tracking and reporting on performance measures/standards. Provide detailed information on how information will be tracked etc. to ensure all activities are reported each quarter with sufficient supporting documentation. f Uniform Grant Budget and Budget Narrative (10 points) The budget and budget narrative must tie fiscal activity to program objectives and deliverables and demonstrates that all proposed costs are: • Reasonable and necessary • Allocable, and • Allowable as defined by program regulatory requirements and the Uniform Guidance (2 CFR 200), as applicable. i In this section, provide a detailed Budget Narrative of the items allocated within your proposed budget. This will include all funds budgeted for the program. Identify the source of those funds and detail how the specified resources and personnel are being allocated to ensure the tasks, activities, goals and objectives described in your proposal will be implemented. Illustrate the use of state or federal funds, other than grant funds, that will be used to support the program. If sub-contractors are planned, please also describe how these funds will be utilized to implement the program. ii Please restate and provide a response to each of the following questions as part of your FY21 Budget Narrative. (a) Does your Agency maintain written procedures that minimize the time elapsing between the receipt and disbursement of grant funds? (b) Does your Agency comply with/meet the financial management standards of 2 CFR 200.302? (c) Does your Agency anticipate any immediate cash needs to implement this grant? (d) Does your Agency have sufficient working capital to fully operate the grant program for 2 months beginning July 1, without advance payment, including initial startup costs and normal monthly grant expenses? In addition to the above narrative, budgets must be submitted electronically in the CSA system (Refer to Appendix A: CSA Budget Information for more information and a link to budget forms). The Budget entered into the CSA system will also include a narrative or detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. This narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. The Budget must be electronically signed and submitted in the CSA system. The Budget must be signed by the Provider’s Chief Executive Officer and/or Chief Financial Officer. (Refer to Section C. Eligibility Information and Grant Funding Requirement; 5. Registration in CSA.) Provide a PDF version of the Budget as Attachment 8: Applicant Budget. If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment 9: Applicant NICRA. IMPORTANT: Please be sure the budget status in CSA says “GATA Budget signed and submitted to program review.” This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to DHS. If the Uniform Grant Budget is not entered, signed and submitted in the CSA system by the application due date and time, ZERO points will be awarded for the Budget Narrative section of the application. Successful applicants will NOT receive a grant agreement until after their budget has been submitted and approved through the CSA system. It is critical that the budget submitted with the application is as detailed as possible. Applicant must submit Federal Form W9 as Attachment 10. It is critical that the Agency name, address and FEIN number matches the information provided on the Uniform Application for State Grant Assistance submitted as part of the total Application package. Subcontractor budgets must be pre-approved, and therefore must be submitted with this application. Subcontractor budgets should NOT be submitted in the CSA system. Instead, Subcontractor budgets should be completed using a PDF form of the Uniform Budget Template available in XX: CSA Budget Information. This PDF template should only be used for Subcontractor budgets. If Subcontractors will be used, also include the following: • Attachment 11-Program Contact Information-Subcontractor Form • Attachment 12-Additional Subcontractor Information • Attachment 13-Subcontractor Agreement and Budget • Attachment 14-Subcontractor Federal Form W9 • Attachment 15-Subcontractor NICRA if indirect costs are included and Subcontractor Agency has a current approved Federal or State NICRA g Attachments to Your Application Narrative (Not included in page Limits) Although this section is not scored individually, points will be deducted in the above sections if these items are not included as directed. The Attachments should be labeled accordingly and placed in the order below. If any attachments are not applicable, a page labeled with the attachment number should be submitted and should include a statement explaining why the attachment was not applicable. Order of Attachments: • Attachment 1 Statement of Prequalification • Attachment 2 Status of FY22 ICQ and FY22 PRA • Attachment 3 Program Implementation Timeline • Attachment 4 Job Descriptions/Resumes • Attachment 5 Organizational Chart • Attachment 6 COVID Impact Questionnaire • Attachment 7 Participant Training Evaluation • Attachment 8 Applicant Budget • Attachment 9 Applicant NICRA • Attachment 10 Applicant Federal Form W9 • Attachment 11 Program Contact Information-Subcontractor Form • Attachment 12 Additional Subcontractor Information • Attachment 13 Subcontractor Agreement and Budget • Attachment 14 Subcontractor Federal Form W9 • Attachment 15 Subcontractor NICRA 3 Application Submission Dates and Times a Applicants must electronically submit the complete application including all required narratives and attachments in the prescribed order, with the signed Uniform Application for State Grant Assistance (Uniform Application) on top. The Uniform Application can be found in Appendix B. Applications must be sent electronically to DHS.YouthServicesInfo@Illinois.gov and received no later than 12:00 p.m. (noon) on Monday, 5/12/2021 i The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov. Include the following in the subject line: “YSTTAS 444-80-1500-01 ‘your agency name’” Application submissions or delivery to any other email address or contact, including other IDHS offices or employees, will not be considered for review or funding. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. The electronic copy must be a complete single PDF file. If applicant needs assistance creating a single PDF file, please reach out to contact person listed in this NOFO. b Applicants will receive a receipt confirmation email within 48 hours of receipt notifying them that their application was received and the date and time it was received. This email will be sent to the email addresses provided in the application. This receipt confirmation email is solely confirmation that the application has been received by the Department; it is not a confirmation of applicant’s eligibility; pre-qualifications, etc. Refer to Section C. Eligibility Information and Grant Funding Requirements, for more information on applicant’s eligibility. Applicants are required to notify the Department by 4:00 PM on Wednesday, 5/19/2021 if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and/or does not notify the Department by 5/19/2021 at 4:00 PM, their application will be considered a late submission and will NOT be reviewed or scored. The applicant will NOT have the right to protest the submission/receipt of their application to the Department after Wednesday, 5/19/2021 at 4:00 PM. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above. c Applications received after the due date and time will not be considered for review or funding. All applicants/applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be separately notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification. d All applicants are strongly encouraged to submit the completed grant application (single PDF document) to DHS.YouthServicesInfo@Illinois.gov utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. This will ensure large documents are able to cross firewalls and will provide you with a transmission receipt. Please follow the instructions to attach your application. Don't forget the subject line above. e For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. Note: It is strongly recommended that the applicant not wait until the last minute to submit an application in case they experience technical difficulties with the submission process. Applicants should keep copies of all documentation that that may prove their application was submitted to the correct location and that it was received by DHS on or before the deadline. Applicants should also maintain all electronic documentation, including screen shots, email correspondence; help desk ticket numbers etc. that would document any unforeseen difficulties the applicant may have encountered regarding the timely submission of the application. 4 Other Submission Requirements a Proposal Container and Format Requirements All applications must be typed on 8 ½ x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support (not required), the entire proposal should be typed in black ink on white paper. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in the “Content and Form of Application Submission” section including the Executive Summary. Items included as Attachments are NOT included in the page limitations. The entire application, including attachments, must be sequentially page numbered and compiled in the order specified below. The complete application must be compiled in a single PDF document, and submitted as directed. Applications will ONLY be accepted as described herein. Faxed copies, hard copies, etc. will not be accepted. The Department is under no obligation to review applications that do not comply with the above requirements. b ALL Applications MUST include the following mandatory forms/attachments in the order identified below. i Uniform State Grant Application ii Proposal Narrative (a) Executive Summary (b) Capacity - Agency Qualifications/Organizational Capacity (c) Need - Description of Need (d) Quality - Description of Program Design and Services (e) Budget Narrative (f) Attachments to Your Application • Attachment 1 Statement of Prequalification • Attachment 2 Status of FY22 ICQ and FY22 PRA • Attachment 3 Program Implementation Timeline • Attachment 4 Job Descriptions/Resumes • Attachment 5 Organizational Chart • Attachment 6 COVID Impact Questionnaire • Attachment 7 Participant Training Evaluation • Attachment 8 Applicant Budget • Attachment 9 Applicant NICRA • Attachment 10 Applicant Federal Form W9 • Attachment 11 Program Contact Information-Subcontractor Form • Attachment 12 Additional Subcontractor Information • Attachment 13 Subcontractor Agreement and Budget • Attachment 14 Subcontractor Federal Form W9 • Attachment 15 Subcontractor NICRA iii Uniform Grant Budget – The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A hard copy of this signed and submitted budget must be included with the application as Attachment 8. 5 Unique Entity Identifiers (DUNS Number and SAM Registration) Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to: a Be registered in SAM.gov before the application due date. To establish a SAM.gov registration, go to https://governmentcontractregistration.com/sam-registration.asp and/or utilize this instructional link: “How To Register in SAM” https://www2.illinois.gov/sites/GATA/Documents/Resource%20Library/SAM-Registration.pdf b Provide a valid unique entity identifier (DUNS number) in its application; and c Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. d For more information, refer to Section C: Eligibility Information and Grant Funding Applications that fail to meet the criteria described in Section C: Eligibility Information and Grant Funding will not be scored and/or considered for funding, 6 Intergovernmental Review This funding opportunity is NOT subject to Executive Order 12372, “Intergovernmental Review of Federal Programs.” 7 Funding Restrictions The applicant must develop a budget consistent with program requirements as described in Section A. Program Description and in accordance with Section C. 6 Grant Funds Use Requirements. E Application Review Information All competitive grant applications are subject to merit-based review. 1 Criteria and Weighting of Each Criteria Applications that fail to meet the criteria described in Section C “Eligibility Information” will not be scored and/or considered for funding. All applicants / applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification. Review teams comprised of three or more individuals employed by IDHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible, will be comprised of staff within the Office of Community and Positive Youth Development (OCPYD) and may include contractual program staff and individuals working as Government Public Service Interns under contract from the University of Illinois at Springfield. Applications will first be reviewed and scored individually. Then, review team members will collectively review the applications, their scores, and comments to ensure review team members have not missed items within the application that other review team members identified. Application highlights and concerns will be discussed. Individual review team members may choose to adjust scores to appropriately capture content that may have been missed initially. Review scoresheets will then be sent to the Application Review Coordinator to be compiled and averaged to produce the application review score. Scoring will be on a 100-point scale. Application Narratives will be evaluated on the following criteria: ? Executive Summary 5 points ? Capacity - Agency Qualifications/Organizational Capacity 30 points ? Need – Description of Need 10 points ? Quality - Description of Program Design and Services 40 points ? Evaluation 5 points ? Budget Narrative* 10 points Total 100 POINTS * IMPORTANT: Please be sure the budget status in CSA says “GATA Budget signed and submitted to program review.” This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to DHS. If the Uniform Grant Budget is not in this status by the application due date and time, ZERO points will be awarded for the Budget Narrative section of the application. The application criteria to be reviewed and scored are found under each category in this announcement in Section D. Application and Submission Information, 2. Content and Form of Application Submission; Proposal Narrative Content. This award is NOT subject to Cost Sharing/Matching. 2 Review and Selection Process As described in the Criteria section above, scoring will be done by committee on a 100-point scale with priority points if indicated. The numerical score may not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, projected cost per youth; demonstrated need, and agency past performance as a state grantee, etc. While the score/recommendation of the review panel will be a key factor in the funding decision, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information. In the event of a tie with insufficient funding for all tied applications, the Department may choose to elect one of the following options: • Apply one or more of the additional factors for consideration described above to prioritize the applications; or • Partially fund each of the tied applications at the same percentage; or • Not fund any of the tied applications. Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Bureau Chief for the Bureau of Youth Intervention Services and the Associate Director of the Office of Community & Positive Youth Development. The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, etc. 3 Merit-Based Review Appeal Process a Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS’ Appeal Review Officer (ARO). b Appeals submission IDHS contact information: Name of Agency contact for appeals: Karrie Rueter Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov Email Subject Line: “ ‘your agency name’ YSTTAS Appeal 22-444-80-1500-01 Karrie” c Submission of Appeal. i An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration. ii An appeal must be received within 14 calendar days after the date that the grant award notice has been published. iii The written appeal shall include at a minimum the following: (a) Name and address of the appealing party; (b) Identification of the grant; and (c) Statement of reasons for the appeal. (d) Supporting documentation, if applicable d Response to Appeal. i DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received. ii DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. iii The appealing party must supply any additional information requested by DHS within the time period set in the request. e Resolution i The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information. ii In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency. iii The Agency will resolve the appeal by means of written determination. iv The determination shall include, but not be limited to: (a) Review of the appeal; (b) Appeal determination; and (c) Rationale for the determination.

Guidelines set forth in the Notice of Funding Opportunity

N/A

Merit Based Review Process/Funds are disbursed on a reimbursement basis.

N/A

N/A

Pursuant to the Illinois Admin. Code

3 year grant cycle

1 State Award Notices Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include: a Grant award amount b The terms and conditions of the award. c Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review. Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. Refer to Section C. Eligibility Information and Grant Funding Requirements, 6. Registration in CSA. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov A written Notice of Denial shall be sent to the applicants not receiving the award. 2 Administrative and National Policy Requirements The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services. To review a sample of the FY2022 DHS Uniform Grant Agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741. The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

A Program Description 1 Program Summary The Division of Family and Community Services, Office of Community and Positive Youth Development (OCPYD), Bureau of Youth Intervention Services (BYIS) administers programs designed to engage and protect youth from becoming wards of the state through the Department of Children and Family Services (DCFS) and/or Illinois Department of Juvenile Justice (DJJ). These programs include but are not limited to: Comprehensive Community Based Youth Services, Redeploy Illinois, Homeless Youth, Youth Employment Programming, Release Upon Request, Community Youth Services, etc. Maintaining the quality of service delivery is a key role of BYIS. To ensure that the youth services programs are providing exceptional services to youth and their families in Illinois, training, technical assistance and support (TTAS) is provided to community-based youth services agencies, direct service workers, units of local government, system stakeholders etc. in regard to Department program models, data collection systems, best practice models for case planning, youth assessments, youth screening, youth safety, youth employment, systems diversion; alternatives to secure confinement, brain development, trauma, principles and practices of positive youth development and various other provider identified trainings and support activities. These services build upon provider capacity and capabilities and are delivered through a variety of venues and techniques including training conferences, meetings, workshops, video and Web trainings, etc. Additional TTAS functions include an online resource center, legislative news center, networking activities etc., a training advisory group and the capacity to provide the staff support for various ad-hoc committees to ensure provider input related to program development and improvement activities. The Redeploy Illinois program has been a key component in efforts to reduce the number of youths committed to DJJ facilities. Redeploy funds local jurisdictions to develop plans for community-based treatment for juvenile offenders that protect communities, promote accountability to victims and communities, and equip youth with competencies to live responsibly and productively while avoiding incarceration, shifting the reliance on the DJJ for services to delinquent youth to community-based services and supports, which are more effective and less expensive. In order to maintain the quality of this program, expert consultants and additional technical assistance is necessary for the coordination services, the Redeploy Illinois Oversight Board (RIOB), and the development and maintenance of interactive web-pages for Redeploy Illinois and the Redeploy Focused Program. 2 Funding Priorities The Department intends to fund one highly qualified and experienced eligible applicant to provide multi-culturally appropriate, multi-culturally informed training, technical assistance and support services that will assist the Bureau in maintaining high quality community-based youth services. Training, technical assistance and support activities will improve the efficiency and effectiveness of the programs which in turn will increase the quality of crisis response, reduce state costs for the DCFS and costs associated with incarcerating youth in DJJ facilities, reduce the number of broken families, reduce the number of crime victims, create safer communities across Illinois, ensure at-risk youth are prepared for secondary education and employment and career opportunities. BYIS funded youth services program providers are required to be trauma informed. The successful applicant will have demonstrated experience delivering high quality trauma training, technical assistance and support to community-based organizations to develop, maintain and measure trauma informed status. 3 Required Services and Programming a. Training i Training Opportunities The Applicant will provide free training opportunities to community-based youth services agencies that serve at-risk youth throughout Illinois, multiple times throughout the year. The Applicant will work with the state to develop an approved detailed training plan, utilizing established and agency-developed curricula in presenting evidenced-based approaches to case management, youth assessments, interviewing techniques, program management, legal issues, positive youth development, trauma, strategies for risk reduction, crisis response, alternatives to secure confinement, academic support, preparation for secondary education, client-centered service delivery, culturally responsive evaluation, customer service as well as other youth service related activities. Training opportunities provided by the applicant will be marketed to allied professionals (other Department funded youth services system providers, substance abuse and mental health providers, school personnel, legal service providers, police officers, juvenile justice system stakeholders, social service providers, etc.,) while ensuring that priority is given to BYIS program grantees. Examples of individual trainings that should be included but not be limited to: Youth Assessment Screening Instrument (YASI) Training, Comprehensive Community Based Youth Services (CCBYS) Trainings, Ansell Casey Training, Motivational Interviewing, Positive Youth Development and Adolescent Brain Development, trauma focused screening and interventions; Community Youth Services training, Aggression Replacement training, truancy alternatives, community systems collaboration, community-based juvenile diversion programs, program evaluation/outcomes strategies and program specific data reporting system training. The Applicant will evaluate its performance of each training session. The Applicant may use an evaluation tool of its choice; it must assess participants’ opinions regarding the quality and relevance of the instruction. In-person trainings must be provided throughout the state in multiple regions to ensure ease of attendance. No targeted training participant should travel more than 3 hours round trip to attend any training unless otherwise approved by the BYIS Administrator. Example: A training targeting CCBYS providers must be provided in a minimum of 3 locations throughout the state to ensure adequate travel times. Further, program specific trainings must be provided multiple times during the year. Additionally, and as appropriate, trainings will be provided utilizing various training mediums. Training plans will be flexible to ensure needs are met throughout the year. (a) Training Needs Assessment: The Applicant will conduct and publish the results of a semi-annual training needs assessment approved by the BYIS Administrator. The Applicant will develop the content, methodology and implementation plan for approval by BYIS. The assessments will be conducted in the first and third quarters annually. (b) Training Advisory Work Group: The Applicant will convene a training advisory work group on a quarterly basis. The purpose of the work group meetings is to provide an opportunity for the youth services providers to assess the quality, relevance and availability of training sessions as offered by the Applicant. This workgroup will play a role in developing aspects of training, including the needs assessment. (c) Training Website: The Applicant will maintain a separate or ensure that their current website provides information regarding all youth services training opportunities, dates, and locations; the availability of youth services research and programmatic materials; an on-line resource center, alerts regarding budgetary and/or programmatic changes. The website will also provide an on-line registration function that can be used by BYIS funded youth service providers, allied professionals, and Department staff to register for the successful applicant’s training sessions. ii The applicant must ensure that trainings are infused with racial equity principles. In addition, applicant will provide racial equity training and implicit bias training to DHS youth service providers. The applicant will work with the Department to identify an existing racial equity/justice training or develop a new curriculum. b. Technical Assistance i Research/Legislation The Applicant will provide research, data collection, analysis and support in addressing legislative mandates (collecting data, reports, task force support etc.) and other projects that may be undertaken by the RIOB or the youth services system. The Applicant must have the capacity to support such activities and draft reports as necessary. ii Information and Referral Line (IRL) The Applicant will operate or provide through sub-contract a year-round, 24/7 information and referral line to assure that youth in crisis are linked with the appropriate service system: youth services (specifically the CCBYS program); child welfare; law enforcement; etc., by providing the agency initiating the call with needed contact information in the youth’s community. The IRL will serve as a 24/7 resource for state and local law enforcement, state and local youth serving agencies, schools, families, youth etc. that may encounter a youth in need of services. The primary function of the IRL will be to direct the caller to the appropriate CCBYS or other system for services as necessary. Secondary functions will include marketing the IRL, serving as a resource for CCBYS providers throughout the state and DHS. The IRL will also work in cooperation with DHS to ensure statewide coverage of the CCBYS network, including but not limited to situations when a CCBYS provider is being replaced, by directing callers to other near-by CCBYS providers. The Applicant will be responsible for collecting data on IRL calls and reporting that information to DHS in quarterly reports. iii Attorney The Applicant will retain the services of an attorney-at-law according to the following schedule: 30 hours for the totality of youth service providers and 10 hours for state sponsored regional meetings. Hourly billing rate must be reasonable and customary for the community served. Travel expenses of the attorney may be reimbursed at the prevailing state rate. Please identify the attorney-at-law that the Applicant intends to retain. Include a copy of the attorney’s resume. The attorney must have experience in consulting on issues related to youth services including but not limited to: Minors Requiring Authoritative Intervention (MRAI), lock-outs, premature discharges from in-patient psychiatric facilities, general rights of minors, risk management, confidentiality of records, subpoena compliance, child abuse reporting. iv Trauma Informed Practices Provide training and technical assistance as necessary to DHS funded providers to build their capacity to achieve and maintain Trauma Informed Status as determined by a DHS recognized tool, such as CBAT-O. As necessary, individualized technical assistance plans will be developed and implemented. Track provider participation, assessments, etc. provide quarterly reports to DHS regarding participation and achievement of Trauma Informed status. Each provider will be required by contract to engage in and develop Trauma Informed status within one year. Exceptions will be granted on case by case basis. v Technical Assistance & Compliance Support In collaboration with DHS, provide technical assistance and compliance support for the following programs: Homeless Youth; Community Youth Services; Illinois Youth Investment Program; Redeploy Illinois (see vii below) and CCBYS. This will include both virtual and on-site technical assistance/compliance visits with provider staff. These visits may result in corrective action / performance improvement plans where necessary, follow-up and report development. Each grantee will be visited 1 to 4 times per year based on identified risk/need. It is estimated that each program will have 30 to 40 grantees. vi Capacity Development The applicant will work with BYIS to increase the capacity of small community-based organizations to successfully apply for and implement state funded youth services grant programs. BYIS seeks to develop qualified applicants that are physically located in the communities they serve and are demographically representative of the community population to receive services. To do this, the successful applicant will develop and implement a plan that will include a scan of the state to identify service gaps, racial and ethnic disparities in funded community-based organizations and communities served. Further, the scan will consider how “local” currently funded services truly are. vii Redeploy (a) Technical Assistance and Support The Applicant will provide statewide technical assistance, expert consultation and support services for the Redeploy Illinois Oversight Board (RIOB) and its program. Support activities include identifying a primary Redeploy point of contact that will aid the RIOB in the implementation and expansion of the program and administrative support services for same, coordination of technical assistance, program quality assurance and monitoring activities, program and philosophy promotion, report preparation, data collection and analysis, coordination and implementation of the Redeploy Illinois Focused program, implementation of all-sites meetings, workshops, trainings, forums and other public service activities as directed by the Redeploy Illinois Program Director and the Redeploy Illinois Oversight Board. (b) Coordination of Redeploy Services Identified staff and expert consultants will work in cooperation with, and at the direction of DHS Redeploy program staff. The Applicant will provide coordination services necessary to implement the Redeploy Illinois Focused program. This will include but not be limited to fiscal management of the program, public awareness and marketing of the program, development of and distribution of the solicitation notice, tracking and monitoring of the application process, applicant eligibility, receipt and processing of applications, ongoing communication with the RIOB, data collection, and monthly/quarterly reports to the County Review Committee and the RIOB Focused Committee. The Applicant will also, as directed by the RIOB, issue contracts to successful applicants under the Redeploy Illinois Focused program. As fiscal agent for the program the Applicant must provide timely processing of payments to contractors. The successful applicant will submit a plan for coordination services for Redeploy Illinois and Redeploy Illinois Focused program to the Department for approval. (i) RIOB Board Meetings: The Applicant will coordinate and support the Redeploy Illinois Oversight Board (RIOB) meetings, committee meetings, retreats, trainings, conferences and provide administrative support. Applicant staff will ensure as necessary compliance with the Open Meetings Act as the RIOB and associated committees are subject to the Act. (ii) Redeploy Website: The Applicant will maintain a Redeploy Illinois website that provides information regarding training opportunities, dates, and locations; the availability of research, best practices and programmatic materials; an on-line resource center and programmatic and application materials for the Redeploy Focused program. (c) Redeploy Screening and Assessment Redeploy providers currently use the Youth Assessment and Screening Instrument (YASI) to measure the reduction of risk and increase in protective factors of youths served. As the Redeploy Board moves to a more strength-based approach to working with youth, it seeks to examine if the current version of the YASI is the correct instrument to assess, focus, and measure the individual youth outcomes the Board truly hopes to achieve. The applicant will work with the Department and the Board to: (i) Coordinate service provider input and feedback regarding current and potential assessment/screening tools. (ii) Engage, at the direction of the RIOB, through contracts with subject matter consultants who will work with the Board and the Department around screening/assessment content which may include: a. Examining proposed screening and assessment options to ensure consistency with Board Requirements for such tools including a focus on positive youth outcomes. b. Ensuring that any and all assessment and screening options considered are culturally appropriate, culturally informed, and promote racial/justice equality. c. Analyzing and recommending areas of conflict / consistencies with other Illinois Youth Services and Juvenile Justice tools. (iii) As applicable, the applicant will provide training and technical assistance to the Redeploy providers and Board on the select screening/assessment tool. 4 Performance Measures a Completion of a Department-approved detailed training plan to address the needs of youth service system providers, based on a training needs survey. b Percentage of trainings conducted in accordance with plan. c Percent of targeted participants receiving training. d Percentage of training evaluations completed. e Percentage of trainees expressing satisfaction with training. f Percent of training needs assessments conducted with results reported to the Department. g Number of training advisory work group meetings convened. h Maintenance of a current and accurate website with required content. i Percentage of training curriculums revised to include racial equity principles. j Number of racial equity or implicit bias trainings identified or developed. k Number of racial equity or implicit bias trainings conducted. l Number of Technical Assistance & Compliance Support site visits conducted. m Completion of a Department-approved plan to build the capacity of communities and organizations in areas identified as underserved. n Percentage of activities conducted in accordance with capacity plan. o Responsiveness of a 24/7 CCBYS IRL that provides current and accurate information and collects and analyzes relevant data for improved performance of both the IRL and program. p Retention and responsiveness of an attorney-at-law. q Retention and responsiveness of a primary Redeploy point of contact and expert consultants. r Coordination of provider input regarding Screening and Assessment tool. s Percentage of sites trained on new/revised Screening and Assessment tool. t Percentage of RIOB and associated committee meetings/events supported by applicant staff. u Number of Months the Redeploy Illinois Focused program was actively seeking (marketing & accepting) applications. v Percentage of Focused applications processed timely for approval/denial through the County Review Committee. w Percentage of Focused Grants monitored for compliance and reported to the Department and RIOB. x Percent of technical assistance activities conducted, documented and reported per the Department by program and type. x Maintenance of a current and accurate website for the Redeploy Illinois and Focused programs. y Percentage of quarterly narrative and tabular reports of services delivered submitted on time with required content and supporting documentation. z Percentage of timely monthly fiscal reports. aa Percentage of activities performed to provide research, data collection, analysis and support in legislative mandates and other projects as directed. bb Number of job vacancy announcements shared with local FCRC. 5 Performance Standards a Department-approved detailed training plan submitted as attachment to quarterly report. b 90% of planned trainings are conducted in accordance with the plan or approved revision. c 90% of participants in each training event will be from targeted participants. d 90% of training participants - complete an evaluation. e 90% of completed training evaluations express satisfaction with training. f Two training needs assessments are conducted with results reported to the Department as attachment to the quarterly report. g Four training advisory work group meetings convened with minutes included as attachments to the quarterly report. h A current and accurate website will be active with required content, to include training and registration capacity. i 80% of training curriculums will be revised to include racial equity principles. j A minimum of one racial equity or implicit bias training curriculum will be identified or developed. k A minimum of four racial equity or implicit bias trainings will be conducted. l A minimum of one Technical Assistance & Compliance Support site visit per agency will be conducted. m A BYIS approved plan to build the capacity of communities and organizations in areas identified as underserved will be submitted with the 2nd quarter Program Performance report. n 75% of activities will be conducted in accordance with the approved capacity plan. o A 24/7 CCBYS IRL that provides current and accurate information and collects and analyzes relevant data for improved performance of both the IRL and program is operational throughout the entire grant period with data reported in quarterly reports. p An attorney-at-law is retained that is sufficiently experienced in juvenile law and MRAI. Activity/responsiveness is captured in quarterly reports. q A primary Redeploy point of contact will be identified and responsive as well as one or more expert consultants that will be responsive to both the RIOB and staff as well as program sites. r A minimum of three activities will be conducted to coordinate provider input regarding Screening and Assessment tool. s A minimum of 75% of sites will be trained on new/revised Screening and Assessment tool within 6 months of adoption. t 100% of RIOB and associated committee meetings/events are supported by applicant staff. u 100% of quarterly reports will include a review of all Redeploy Focused activities. The primary point of contact will provide reports/updates on the status of the Redeploy Illinois Focused program activities at RIOB meetings as requested. v 100% of Focused applications processed timely for approval/denial through the County Review Committee. w 100% of Focused Grants are monitored for compliance and reported to the Department and RIOB. x 100% of technical assistance activities conducted are documented and reported as directed by the Department by program and type. y A current and accurate website for Redeploy Illinois will be active and will include RI Focused program content. z 75% of quarterly narrative and tabular reports of services delivered submitted on time with required content and supporting documentation. aa 80% of monthly fiscal reports will be submitted timely. bb Percentage of activities performed to provide research, data collection, analysis and support in legislative mandates and other projects as directed. cc Provider agency supplies evidence one or more job vacancy announcements were shared with local FCRC. 6 Authorizing statutes Not applicable B Award and Funding Information 1. This is a competitive funding opportunity 2. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award.

3 Reporting Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: a Forms i Periodic Financial Report (PFR) (a) The Provider will submit monthly expenditure documentation and certification forms (EDCFs), quarterly and final Periodic Financial Reports (PFRs) in the format prescribed by the Department. (b) The monthly reports must be submitted no later than the 30th of each month for the preceding month by email. (c) The quarterly reports must be submitted no later than the 30th of month following the end of the quarter; Quarter 1 (July1 – September 30) is due October30th; Quarter 2 (October 1-December 31st) is due - January 30th, Quarter 3 (January 1- March 31st) is due - April 30th, and Quarter 4 (April 1st -June 30th) is due - July 30th). (d) The final (cumulative fiscal year) Periodic Financial report is due July 30th of the next fiscal year. ii Periodic Performance Report (PPR) (a) The Provider will submit quarterly and final Periodic Performance Reports (PPRs) in the format prescribed by the Department. (b) The quarterly reports must be submitted no later than the 30th of month following the end of the quarter; Quarter 1 (July1 – September 30) is due October30th; Quarter 2 (October 1-December 31st) is due - January 30th, Quarter 3 (January 1- March 31st) is due - April 30th, and Quarter 4 (April 1st -June 30th) is due - July 30th). (c) The final (cumulative fiscal year) Periodic Financial report is due July 30th of the next fiscal year. iii Other Unique Programmatic Reporting Requirements b Annual Audit in conformance with Audit Requirements set forth in the grant agreement. Non-compliance with any of the above reporting requirements, including timeliness of reports may lead to being placed on the Illinois Stop Payment List.

audit requirements per JCAR Title 44 Illinois Administrative Code 7000.90

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G State Awarding Agency Contact(s) 1 Point of Contact Name: Kristen Marshall Email Address: DHS.YouthServicesInfo@illinois.gov Phone Number: 217-557-2943 2 Questions and Answers If you have questions relating to this NOFO, please send them via email to: DHS.YouthServicesInfo@Illinois.gov with “YSTTAS FUNDING NOTICE – Kristen” in the subject line of the email. Beginning 4/19/2021 questions with their respective answers will be posted on the DHS website at this link. Questions and answers will be updated frequently as new questions are received. Applicants are responsible for checking frequently as the responses provided may have an impact on their ability to submit a responsive application. Only written answers posted on the website will be considered valid and official. The final deadline to submit any written questions regarding this Funding Notice will be Wednesday; 5/5/2021The Final listing of Q&A will be posted by End of Day on Friday, 5/7/2021

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7/1/2021

FY 2015 : $577,094
FY 2016 : $460,854
FY 2017 : $1,164,715
FY 2018 : $813,500
FY 2019 : $820,953
FY 2022 : $1,500,000