DDD

The Latinx Outreach program is meant to provide outreach, engagement, support, resources and referral to Latinx individuals with intellectual and/or developmental disabilities (I/DD) and their families that are not receiving any other Home and Community Based Services (HCBS) (including the Division of Developmental Disabilities Adults with DD waiver, Children's Support Waiver, Children's Residential Waiver or the Division of Rehabilitation Services Home Services Program). Services to be provided shall include: • Provide appropriate linguistically and culturally appropriate outreach, engagement and support to Latinx individuals and their families that are not receiving any other HCBS services. • Be equipped with the linguistically and culturally appropriate connections and resources to work cooperatively with other organizations to provide services and assistance to the individual and their family; including referrals and transition support to the local Independent Service Coordination Agency for PUNS registration as appropriate. • Have the ability to provide immediate and direct resource direction assistance, in the individual's language, for a range of problems including behavior and mental health services, accessing Medicaid benefits, social security benefits, vocational rehabilitation, guardianship and supportive decision making and other needs germane to individual with I/DD. • Provide a support group for families with I/DD for peer to peer support, as well as professional instruction and information about needed resources. • Provide alternative activities and service to individuals with I/DD to allow families and individuals to attend support groups.

N/A

N/A

2 CFR 200 : https://www.gpo.gov/fdsys/granule/CFR-2014-title2-vol1/CFR-2014-title2-vol1-part200/content-detail.html Developmental Disabilities CSA Attachment A: http://www.dhs.state.il.us/page.aspx?item=103251 Developmental Disabilities Program Manual: http://www.dhs.state.il.us/page.aspx?item=103254 Mental Health and Developmental Disabilities Code 405 ILCS 5 http://www.ilga.gov/legislation/ilcs/ilcs5.asp?ActID=1496 Adult Protective Services Act 320 ILCS 20: http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1452 Abused and Neglected Child reporting Act: (325 ILCS) 5/1: http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1460&ChapterID=32 Community Services Act (405 ILCS 30/4.3) http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1501

PROGRAM OBJECTIVES: • Preserve community living and maximize independence for Latinx individuals with I/DD • Connect Latinx individuals with I/DD to linguistically and culturally appropriate resources • Connect Latinx families caring for an individual with I/DD to linguistically and culturally appropriate resources • Increase family capacity to navigate the service system, understand resources available and find natural supports through the creation of peer groups. AGENCY FUNDING PRIORITIES: The Program's priorities are to reach and assist the greatest number of Latinx individuals with I/DD and their families across the State of Illinois that are not currently receiving HCBS services. The support services implemented through this Latinx Outreach program will enhance the ability of individuals with developmental disabilities to access information and resources that will preserve community living while maximizing independence. GOALS The Latinx Outreach Program is intended to: • Preserve community living and maximize independence for Latinx individuals with I/DD. • Connect Latinx individuals with I/DD to linguistically and culturally appropriate resources. • Connect Latinx families caring for an individual with I/DD to linguistically and culturally appropriate resources. • Increase family capacity to navigate the service system, understand resources available and find natural supports through the creation of peer groups. PERFORMANCE MEASURES Each quarter, successful applicants will submit a periodic performance report (PPR), which includes the following performance measures (please also see additional PPR reporting requirements in Section F.3): • Total number of individuals with I/DD served that receive HCBS services by the agency • Total number of individuals with I/DD served that do not receive HCBS services that received support under the Latinx Outreach program • Total hours provided to individuals with I/DD or their families served that do not receive HCBS services that received support under the Latinx Outreach program • Number of individuals with I/DD that do not receive HCBS services that received support in the following areas: o Connection to local ISC for PUNS registration o Translation supports and/or services o IEP or 504 plan meeting support o Guardianship and/or Supportive Decision Making support o Benefit Support (Medicaid, Medicare, SNAP, Social Security) o Immigration Issues • Number of hours provided in the following areas: o Connection to local ISC for PUNS registration o Translation supports and/or services o IEP or 504 plan meeting support o Guardianship and/or Supportive Decision Making support o Benefit Support (Medicaid, Medicare, SNAP, Social Security) o Immigration Issues • Total number of family resource presentations provided (minimum: 1 per quarter) • Total number of individuals with I/DD that participated in alternative activities during the family resource presentation (no minimum) • Total number of family peer to peer and/or support groups provided (minimum: 1 per quarter) • Total number of individuals with I/DD that participated in alternative activities during the family peer to peer groups (no minimum) At the end of the year, successful applicants will also submit a cumulative report with the cumulative totals from above, and additionally: • Average number of hours of support received per individual (non-duplicative)

Yes

B. Funding Information • This is a competitive funding opportunity. • The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. • The source of funding for this program is State General Revenue Funding (GRF) funds. • The Department anticipates the availability of approximately $163,450 (total funding for NOFO) and funding between 1 and 3 grant awards to provide this program. It is anticipated that grant awards will be negotiable. • Subject to appropriation, the grant period will begin no sooner than July 1, 2022 and will continue through June 30, 2023. • Applications for renewal or supplementation of existing projects are not eligible to compete with applications for new State awards. • Successful applicants under this NOFO may be eligible to receive two subsequent one-year grant renewals for this program. Renewals are at the discretion of the Department and are based on performance and sufficient appropriation. • Proposed budgets must be sufficiently detailed and justified to be approved by IDHS. Successful applicants will NOT receive a grant agreement until after their budget has been approved through the Community Service Agreement tracking system (CSA) system. • Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful applicant Agency shall retain sole responsibility for the performance and monitoring of the subcontractor.

Nonprofit Organizations;

C. Eligibility Information 1. Eligible Applicants This competitive funding opportunity is limited to applicants that meet the following requirements: • Has met the Prequalification and Mandatory Requirements listed in this funding opportunity. • Has demonstrated experience providing services and supports to individuals with intellectual/developmental disabilities and their families. • Has demonstrated the ability to meet all the program goals described in this NOFO: o Preserve community living and maximize independence for Latinx individuals with I/DD. o Connect Latinx individuals with I/DD to linguistically and culturally appropriate resources. o Connect Latinx families caring for an individual with I/DD to linguistically and culturally appropriate resources. o Increase family capacity to navigate the service system, understand resources available and find natural supports through the creation of peer groups. • Has met the criteria laid out in Section E. Application Review Information, 1. Criteria and Weighting of Each Criteria. Additional/special consideration will be provided to the following: • Agencies that serve special population groups as outlined in the Community Services Act (405 ILCS 30) and which includes minority groups and underserved communities. Failure to meet the eligibility criteria by the application deadline will result in the return of the application without review or, even though an application may be reviewed, will preclude the agency from receiving an award. 2. Prequalification Requirements Applicant entities will not be eligible to apply for a grant award until they have prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, Grantee Links tab (How to access the Illinois GATA Grantee Portal). Registration and prequalification are required annually. During prequalification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. For assistance navigating government application prequalification procedure, refer to IDHS GATA Prequalification Assistance. Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. The following information is required to complete registration: • Organization's Dun & Bradstreet number (DUNS); For additional information on DUNS, refer to Section Unique Entity Identifier (DUNS number) and System for Award Management (SAM) below. • Organization's Federal Employer Identification Number (FEIN) • Organization type • Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations) • Organization's name • Organization's mailing address; • Organization's primary email address; • Organization's primary phone number • Organization's fiscal year-end date Unique Entity Identifier (UEI replaced DUNS April 2022) and System for Award Management (SAM) Each applicant is required to: • Be registered in SAM.gov before submitting its application. Provide a valid unique entity identifier in its application; if your organization does not yet have a EIU/DUNS refer to the Dun & Bradstreet website to request one. • Continue to maintain an active SAM registration with current information at all times during which it has an active award, an application, or plan under consideration by the Department. The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements. If an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant. 3. Pre-Award Requirements The pre-award process includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ) and a Programmatic Risk Assessment (PRA). The ICQ is completed for the organization, while the PRA must be completed for each separate grant for which an applicant intends to apply. The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY 23 ICQ and a submitted and complete FY 23 PRA(s). While these are NOT required prior to submitting the application, they are required prior to the Department issuing an award. Applicants that have not completed an FY 22 ICQ and/or an FY 22 PRA at the time of application will be contacted by the Department to complete these pre-award requirements. These grantee pre-award requirements are mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA). Grantees must complete these requirements prior to receiving a grant award from the State of Illinois. Registration in CSA The CSA Tracking System is the system the Illinois Department of Human Services (IDHS) utilizes for approving budgets and issuing grant awards. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA. While registration in CSA is not part of the prequalification process, successful applicants will NOT be issued an award without a fully approved budget in the CSA System. State and Federal Laws and Regulations The agency awarded funds through this NOFO must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). 4. Cost Sharing or Match Requirements Providers are not required to participate in cost sharing or provide match. Indirect Cost Rate Indirect Cost Requirements and Restrictions In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Every organization that receives a state award must make an indirect cost rate proposal or election in the State of Illinois Grantee Portal, Centralized Indirect Cost Rate Election System, including organizations that are choosing not to claim payment for indirect costs. Indirect Cost Rate Election: • Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA and submit an Indirect Cost Rate Proposal in the Crowe Activity Review System (CARS). • State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have a Federally Negotiated Rate and would like to negotiate a rate with the State of Illinois. o De Minimis Rate. An organization may elect a De Minimis rate of 10% of modified total direct cost (MTDC)**. Once established, the De Minimis rate may be used indefinitely. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. **2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. • "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into the Indirect Cost Rate Election System. o Crowe Activity Review System (CARS). CARS will allow your organization to document your already established federally approved indirect cost rate, or complete an indirect cost rate proposal (see State Negotiated Rate above). Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification. If the organizations elects to submit a Federally Negotiated Rate or a State Negotiated Rate they will receive an invitation to submit their proposal in the CARS system. Organizations that have previously established an indirect cost rate election and would like to continue with a Federal or State Negotiated Rate must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year. Organizations that do not make a submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement. For more information, see the Indirect Cost Rate User Manual and GATA information. 5. Other, Requirements Grant Fund Use Requirements All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. • Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. • Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS: o Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) o Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) o Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) o Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445). o Deposits for items, services, or space • Simplified Acquisition Threshold: Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying subaward: o That the grantee agency, prior to making a subaward with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313); ? That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; ? That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants. 6. Post Award Requirements of Applicant Successful applicants agree to provide program services as described throughout this Funding Notice. Start Date: Applicants must be in a position to begin offering services on July 1, 2022. • Technology: Agencies awarded funds through this funding notice should have a computer that meets the following minimum specifications for the purpose of utilizing any required IDHS web-based reporting system and the receipt/submission of electronic program and fiscal information: o Internet access, preferably high-speed o Email capability o Microsoft Excel o Microsoft Word o Adobe Reader The purchase of this technology would be an allowable expenditure under the grant and may be budgeted for as part of this application. • Site Visits: The applicant agrees to participate in site visits/quality reviews as requested by the Department. • COVID Policies and Procedures: Provider organizations shall have written COVID policies and procedures that align with current guidelines put forth by the local Health Department, the Illinois Department of Public Health and/or the Centers for Disease Control. • Sectarian Issue: Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program. • Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience. • Publication of Studies, Reports or other Program Products: The applicant agrees that products produced for the Department under this award, including, but not limited to research reports, data, analyses, and policy recommendations are the property of the Department and will not be published or distributed except as prescribed by the Department.

N/A

Direct Payments for Specific Use

Government Services

N/A

N/A

D. Application and Submission Information 1. Address to Request Application Package Application materials are provided throughout this announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at FY 23 DDD Grants and the Catalog for State Financial Assistance (CSFA). Additional copies may be obtained by contacting the Department at the email address below. Each applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO. Program Email Address: DHS.DDDBCR@illinois.gov 2. Content and Form of Application Submission All applications must include the following mandatory forms/attachments: • Uniform Application for State Grant Assistance (Application) • Program Plan/Narrative (as described in this NOFO) • Grant Budget (Uniform Grant Budget Template) • Indirect Cost Rate Information (Centralized Indirect Cost Rate System) Uniform Application for State Grant Assistance The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. The document requires the signature and email address of the organization's authorized representative. This email address will be used for official communication between the Department and the applicant organization for matters regarding this application Program/Plan Narrative IMPORTANT: The program plan/narrative makes up the bulk of your application. Please provide a complete response to each section. If the program plan/narrative is missing from your application packet, your application will receive a score of zero points and your agency will not meet the criteria to receive a grant under this notice of funding opportunity. Proposal Narrative Content If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. If a cross-reference is not included in the section, the reviewer will only consider content contained within that specific section. The narrative portion must follow the page maximums where prescribed and must be organized in the format outlined below. Grant Budget Applications must include a budget submitted via the Uniform Grant Budget Template which is a form on the DHS website (Budget Template; Budget Template Instructions). The budget and narrative must tie fiscal activity to program objectives and deliverables and must demonstrate that all proposed costs are: • Reasonable and necessary; • Allocable; and • Allowable as defined by program regulatory requirements and Uniform Guidance (2 CFR 200), as applicable. The Division's program and fiscal staff will work with awardees to negotiate a budget for the final grant award which will then need to be uploaded via the Uniform Grant Budget in the CSA System. This will be required before the start of the grant period. The budget may need to be revised over the course of the grant process or during the ongoing award. Indirect Cost Information If indirect costs are included in the budget, and the applicant has a currently-approved NICRA, please ensure the NICRA has been uploaded in the State of Illinois Indirect Cost System if indirect costs are included in the proposed budget. Unique Entity Identifiers (DUNS Number and SAM Registration) Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to: • Be registered in SAM.gov before the application due date. To establish a SAM.gov registration, go to the SAM.gov web page and/or utilize this instructional link: How To Register in SAM. • Provide a valid unique entity identifier (DUNS number) in its application. • Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. • For more information, refer to Section C: Eligibility Information. Applications that fail to meet the criteria described in Section C: Eligibility Information will not be scored and/or considered for funding. Application Format Requirements Electronic submission is required. Preferred submissions should have all documents: (1) with a minimal font of 12-size; (2) with one-inch margins; (3) with each page displaying page numbers; and (4) single-spaced. Other Application Requirements The application must be no more than 25 pages. This NOFO does not require the process of letters of intent or a white paper submission. 3. Application Submission Dates and Times Applications with all required documentation must be received, via email, no later than 5:00 p.m. Central Standard Time on March 15, 2022. If the due date falls on a Saturday, Sunday, or Federal or State holiday, the reporting package is due the next business day. What the deadline means: The date and time by which the State awarding agency must receive the application. The effect of missing a deadline: Applications received after the due date and time will not be considered for review or funding. To be considered, applications must be emailed by the date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the location listed above. Acknowledgement of receipt: Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email notification will be sent to the original sender of the application. Submission Method: Email or Another Electronic Platform Acceptable Proof of Timely Submission: Electronic time date and stamp 4. Intergovernmental Review This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs." 5. Funding Restrictions The applicant must develop a budget consistent with program requirements. Refer to Section C. Eligibility Information, 3. Indirect Cost Rate for Indirect Cost Rate Restrictions and Match Requirement details. The following funding restrictions apply: • Unallowable activities dictated by the funding terms • Institution of Higher Education Indirect Cost Rate Restrictions • 2 CFR 200 - Subpart E Allowable/Unallowable Costs • Restrictions on Pre-award Costs See H. Pre-Award Costs section below • Other unique and regulatory programmatic restrictions

E. Application Review Information All competitive grant applications are subject to merit-based review. 1. Criteria and Weighting of Each Criteria Applications that fail to meet the criteria described in Section C "Eligibility Information" will not be scored and/or considered for funding. All applicants / applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification. Additionally, applicants will be evaluated on the following criteria. EXECUTIVE SUMMARY 15 POINTS The Executive Summary will serve as a stand-alone document for successful applicants that will be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Therefore, applicants should be concise and direct in their description. Information in this section should include, but not be limited to, the following: • Identify the amount being requested under this proposal. • Identify target Latinx service areas/communities (both larger area: N, S, NW, NE and specific areas, as appropriate). • Briefly describe agency experience in providing services and supports to Latinx individuals with intellectual/developmental disabilities and their families. • Provide an overview of the services to be provided. • Describe how the program will address the Program Goals: o Preserve community living and maximize independence for Latinx individuals with I/DD. o Connect Latinx individuals with I/DD to linguistically and culturally appropriate resources. o Connect Latinx families caring for an individual with I/DD to linguistically and culturally appropriate resources. o Increase family capacity to navigate the service system, understand resources available and find natural supports through the creation of peer groups. The ideal applicant will: • Demonstrate an understanding of Latinx needs in Illinois and present a plan to address these needs in a logical manner. The applicants plan will address appropriate services and resource required to meet the level of need. • Clearly define the target audience and area of operations for services. The plan to meet the needs of the target audience and full service the area operations must be realistic. Additional consideration will be provided for those that serve across a broad geographic area. • Identify any underserved populations and provide a description of insufficient services and resources. • Provide data, facts, and/or evidence demonstrating that the proposal supports the grant program purpose. BUDGET & COST JUSTIFICATION 10 POINTS The applicant's proposal will be evaluated based on the extent to which the budget narrative provides the following: • Thorough and clear justification for all proposed line item expenditures. • All expenditures and program costs are reasonable and allowable. • Administrative costs are no more than 10% of the proposed budget. • Proposed staffing is sufficient to address customer projections and customer language needs. • Where available, supplemental or companion funding is clearly identified. PROGRAM PLAN/NARRATIVE 75 TOTAL POINTS (See below for detail requirements) Need (Description of Need) 20 POINTS The applicant's proposal will be evaluated based on the following: • Analysis of the needs of Latinx individuals with I/DD and their families in the proposed service area(s) and target community/communities. • Data, facts, and/or evidence demonstrating the community's need for Latinx outreach that are not reimbursable through HCBS waivers. • Data, facts, and/or evidence demonstrating the ways that the proposed respite program will address the following: o Preserve community living and maximize independence for Latinx individuals with I/DD o Connect Latinx individuals with I/DD to linguistically and culturally appropriate resources o Connect Latinx families caring for an individual with I/DD to linguistically and culturally appropriate resources o Increase family capacity to navigate the service system, understand resources available and find natural supports through the creation of peer groups • Plans for outreach to areas which have a concentration of individuals of Latinx descent who need contact and support with community resources. • Identify ways the agency will expand into underserved areas by identifying pockets of areas in need of Latinx outreach, type of services required and location of individuals. The ideal applicant will: • Clearly define the Latinx service area and target community or communities to be supported. • Clearly define group needs and underserved community needs and the ways the program will support them. • Present a plan to expand into underserved areas that is realistic and will provide for the needs of the individuals in the area. • Data, facts, and/or evidence demonstrate the need for the Latinx Outreach program purpose. Capacity (Agency Qualification/Organizational Capacity) 25 POINTS The applicant's proposal will be evaluated based on the following: • Description of the agency's experience serving the Latinx community. • Description of the agency's experience serving Latinx individuals with I/DD and their families. • Agency's experience and plan for providing supports. • Agency's ability to start providing supports as of 7/1/22. • Description of ADA accessibility of all facilities where supports will be provided. • Plans for marketing and outreach to raise awareness and promote available resources and activities. • The design and content of a matrix to track the number of individuals and families and hours of service received. The ideal applicant will: • Clearly articulate expertise and experience in working with both the Latinx community overall and Latinx individuals with I/DD and their families. • Provide a detailed description of the process the agency will undertake to ensure services are operational on July 1, 2022. The timeline must be feasible and include enough detail for the Division to evaluate the merits and potential risk. • Provide a detailed description of the process the agency will undertake to create and plan marketing and outreach resources and activities. • Demonstrate excellent ADA and safety compliance and systems for monitoring compliance. Quality of Program/Services 30 POINTS The applicant's proposal will be evaluated based on the following: • Identify the qualifications and skills of personnel who will be assigned to the Latinx Outreach program. • Provides a detailed description as to how the agency will directly engage with potential and existing participants via education, outreach, and communication. • Provides a detailed summary of the agency's quality assurance processes to ensure compliance with the program goals as well as Division, IDHS, and GATA requirements. • Demonstration that the proposal, in total, is well articulated and in alignment with the program goals: o Preserve community living and maximize independence for Latinx individuals with I/DD o Connect Latinx individuals with I/DD to linguistically and culturally appropriate resources o Connect Latinx families caring for an individual with I/DD to linguistically and culturally appropriate resources o Increase family capacity to navigate the service system, understand resources available and find natural supports through the creation of peer groups o Provide examples of well-designed outreach information with complete content including a list of resources available. The ideal applicant will: • Provide a detailed description that the agency has experience providing services and programs that serve individuals with intellectual/developmental disabilities and their families with a specific focus on the program goals. • Demonstrate demographically and culturally appropriate processes are in place to reach out to a wide variety of potential and existing program participants to keep them engaged or to engage them, for the first time, in the program. • Ensure the agency has appropriate processes in place to measure quality assurance and make changes/updates as needed The maximum total score is 100 points. Review and Selection Process As described in the Criteria section above, evaluation of the application will be done by the review panel. The numerical score may not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, demonstrated need, and agency past performance as a state grantee, etc. While the recommendation of the review panel will be a key factor in the funding decision, the Department maintains final authority over funding decisions and considers the findings of the reviewers to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information. In the event of a tie with insufficient funding for all tied applications, the Department may choose to elect one of the following options: • Apply one or more of the additional factors for consideration described above to prioritize the applications; or • Partially fund each of the tied applications; or • Not fund any of the tied applications. The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, deliverables, etc.

F. Award Administration Information 1. State Award Notices Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include: • Grant award amount; • The terms and conditions of the award; and • Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review. Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice. The notice is not an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs at the non- State entity's own risk). A written Notice of Denial shall be sent to the applicants not receiving the award. 2. Administrative and National Policy Requirements The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services. To review a sample of the FY 23 IDHS Uniform Grant Agreement, please visit the IDHS Contracts webpage. The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply. 3. Reporting Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: • Time Period for Required Periodic Financial Reports (PFR). Grantee shall submit financial reports to Grantor pursuant to Paragraph 13.1 of the Uniform Grant Agreement and reports must be submitted no later than 15 days after the quarter ends. • Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 13.2 of the Uniform Grant Agreement and no later than 15 days after this Agreement's end of the period of performance or termination. • Time Period for Required Periodic Performance Reports (PPR). Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 14.1 of the Uniform Grant Agreement and such reports must be submitted no later than 30 days after the quarter ends. • Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 14.2 of the Uniform Grant Agreement and no later than 30 days after this Agreement's end of the period of performance or termination. • Other Unique Programmatic Reporting Requirements: o The Division is requiring the reporting of additional data as follows: ? All performance measurements as identified above in Section A ? Individual level data: ? Individual's name; ? Demographics (age, sex, race/ethnicity); ? Last four digits of their Social Security Number; ? Recipient Identification Number (RIN); ? County in which the individual resides; ? Whether the individual receives any other services (Medicaid or state-funded services); and ? How the individual was referred to the agency's program. o Due dates: Due dates: 1st Quarter Reports are due No Later Than (NLT) October 15th, 2nd Quarter Reports are due NLT January 15th, 3rd Quarter Reports are due NLT April 15th, 4th Quarter Reports are due NLT July 15th. 4. Payment Terms It is the policy of the Illinois Department of Human Services (IDHS) that this policy complies with 2 CFR 200.302, 2 CFR 200.305, 31 CFR 205 (procedures implementing Cash Management Improvement Act and Treasury-State Agreement (TSA)), and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods). Three different award payment method exist, namely Advance Payment, Reimbursement, and Working Capital Advance. Each is discussed below: Advance Payment Method (Advance and Reconcile) • An initial payment will be processed in an amount equal to the first two months' cash requirements as reflected in the Advance Payment Requirements Forecast (Cash Budget) Form submitted with the Grantee's application. The initial payment will be processed upon execution of the grantee's Uniform Grant Agreement. • Grantees must submit monthly invoices in the format and method prescribed in the Grantee's executed Uniform Grant Agreement. The first invoice is due within 15 days after the first month of the Award's term. Invoices must include only allowable incurred costs that have been paid by the Grantee. For programs that have Grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. • Subsequent monthly payments will be based on each monthly invoice submitted by Grantee to Grantor, and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date. • Grantees that do not expend all advance payment amounts by the end of the Award term or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective budget, must return the funds within 45 days.. • Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. • Failure to abide by advance payment governance requirements may result in grantee losing their right to advance payments. Reimbursement Method • IDHS will disburse payments to Grantee based on actual allowable costs incurred as reported in the monthly financial invoice submitted for the respective month, as described below. • Grantees must submit monthly invoices in a format prescribed by Grantor. Invoices must include all allowable incurred costs for the first and each subsequent month of operations until the end of the Award term. Invoices must be submitted on or before the 15th calendar day following the end of each monthly invoice period. As practicable, Grantor shall process payment within 30 calendar days after receipt of the invoice, unless the State awarding agency reasonably believes the request to be improper. • Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. Working Capital Advance Method • IDHS Grant Program Managers will advance working capital payments to the grantee to cover their estimated disbursement needs for an initial period not to exceed two months of grant expenses. Startup costs may be approved if determined by IDHS Grant Program Managers to be allowable. • Grantees must submit monthly invoices for each of the one or two months covered by the Working Capital Advance in the format and method prescribed by the Grantor. The first invoice is due 15 calendar days after the first month of the Award term. Invoices must include only allowable incurred costs that have been paid by the grantee. For grant programs that have grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. • Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. • Working Capital Advance Payments are limited to a single occurrence per grant term. • Following the initial working capital advance payment, grantees will be paid via advance or reimbursement method as appropriate. Additional Advance Payments Additional working capital advance payments may be considered on a case-by-case basis. Such requests must be made in writing, may require supporting documentation and must be approved by IDHS Executive Staff. 5. Payment Forms • Grants Invoice Template • Advance Payment Request Cash Budget Form (IL444-4985) G. State Awarding Agency Contact(s) If you have questions about this NOFO, please contact DHS.DDDBCR@illinois.gov. H. Pre-Award Costs Pre-Award Costs are allowed subject to the discretion, review, and prior approval of the IDHS Budget Committee. Pre-Award Costs must be identified as such in the IDHS Uniform Grant Budget Narrative. Pre-award costs are allowable. I. Other Information, if applicable Question and Answers • Questions and Answers can be submitted via DHS.DDDBCR@illinois.gov. • Q&As will be posted to the IDHS Website. • Q&As will be posted in a timely, responsive manner to ensure current information regarding NOFOs is available to applicants. • All questions submitted to the program area must be answered publicly through the IDHS website within 48 hours or 2 business days (excluding weekends and holidays). J. Mandatory Forms • Uniform Application for State Grant Assistance • Uniform Grant Budget Template | Instructions • Program Plan/Narrative • Indirect Cost Information • Conflict of Interest Disclosure • Other program-specific mandatory forms

March 15, 2022, 5:00 p.m. CST

N/A

Merit-Based Review Appeal Process Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO). Submission of Appeal Appeals submission IDHS contact information: • Name of Agency contact for appeals: Erica O'Neal • Email of Agency contact for appeals: DHS.DDDBCR@illinois.gov • Email Subject Line: Appeal (Latinx Outreach 444-24-1508) An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration. • An appeal must be received within 14 calendar days after the date that the grant award notice has been published. • The written appeal shall include at a minimum the following: o Name and address of the appealing party; o Identification of the grant; and o Statement of reasons for the appeal. o Supporting documentation, if applicable Response to Appeal IDHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received. • IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. • The appealing party must supply any additional information requested by IDHS within the time period set in the request. Resolution The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information. • In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency. • The Agency will resolve the appeal by means of written determination. • The determination shall include, but not be limited to: o Review of the appeal; o Appeal determination; and o Rationale for the determination. 2. Simplified Acquisition Threshold - Federal Awards Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee is subject to Simplified Acquisition Threshold. Refer to Section C. 8. Grant Funds Use Requirements for more information.

N/A

Statutory formulas are not applicable for these programs. COST SHARING, MATCHING OR COST PARTICIPATION Applicant Requirements - None

FUNDING RESTRICTIONS Pre-award costs are not reimbursable. To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria: Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant. Be authorized or not prohibited under federal, state, or local laws or regulations. Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document. Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances. Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period. Be specifically identified with the provision of a direct service or program activity. Be an actual expenditure of funds in support of program activities. UNALLOWABLE EXPENDITURES Unallowable expenditures for this award are identified in 2 CFR 200. PAYMENT INFORMATION Payments to the Provider will be made on a prospective basis, rounded to the nearest $100.00. Federally funded programs will be prospectively issued 1/12th of the funded amount and General Revenue (State) funded programs will be prospectively issued 3/12th (3 months) of the funded amount. Subsequent prospective payments will be issued based on previously submitted documented expenditures. The final prospective payment may be greater or lesser than the previous payments due to rounding. The Department will compare the amount of the prospective payments made to date with the documented expenditures provided to the Department by the Provider. In the event the documented services provided by the Provider do not justify the level of award being provided to the Provider, future payments may be withheld or reduced until such time as the services documentation provided by the Provider equals the amounts previously provided to the Provider. Failure of the Provider to provide timely documentation may result in a reduction to the total award. The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Provider's records as provided in the Agreement.

Reporting Requirements: A. Time Period for Required Periodic Financial Reports. Unless a different reporting requirement is specified in Exhibit E, Grantee shall submit financial reports to Grantor pursuant to Paragraph 10.1 and reports must be submitted no later than 30 days after the quarter ends. B. Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 10.2 and no later than 30 days after this Agreement's end of the period of performance or termination. C. Time Period for Required Periodic Performance Reports. Unless a different reporting requirement is specified in Exhibit E, Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 11.1 and such reports must be submitted no later than 30 days after the quarter ends. D. Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 11.2 and no later than 30 days after this Agreement's end of the period of performance or termination. The Providers will submit report to the Division of Developmental Disabilities (DDD) on a quarterly basis, utilizing the Periodic Performance Report (GOMBGATU-4001). Quarterly reports will be submitted no later than 15 days after end of each report period. 1st Quarter Reports are due No Later Than (NLT) October 15th, 2nd Quarter Reports are due NLT January 15th, 3rd Quarter Reports are due NLT April 15th, 4th Quarter Reports are due NLT July 15th. At the end of the year, successful applicants will also submit a cumulative report with the cumulative totals from above. These reports are to be email to DHS.DDDBCR@illinois.gov with subject with the subject line stating: PPR, the Reporting Quarter, and Provider Organization Name. All PPRs should be returned in the pdf format, with signature. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. Failure to comply with these reporting requirements could result in the Department placing you on the stop pay list, withholding of funds, termination of the grant agreement and subject to the Grant Funds Recovery Act.

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards is exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

There is a 3-year records retention requirement; records shall be retained beyond the 3-year period if final audit has not been completed or findings resolved. Article XII, Maintenance and Accessibility of Records; Monitoring; Article XIII, Financial Reporting Requirements; Article XIV, Performance Reporting Requirements; Article XV, Audit Requirements

N/A

N/A

N/A

N/A

The state regulations governing the program can be found at 59 Ill. Adm. Code 117.200. The rules governing appeals can be found at 59 Ill. Adm. Code 117.145.

N/A

N/A

If you have questions about this NOFO, please contact DHS.DDDBCR@illinois.gov.

N/A

N/A

9/7/2021

FY 2020 : $163,459
FY 2023 : $163,450
FY 2024 : $163,450