Administrative contract to provide Teen REACH Training, Technical Assistance & Support activities 1 Program Summary The Division of Family and Community Services, Office of Community and Positive Youth Development (OCPYD), Bureau of Youth Intervention Services (BYIS) administers the Illinois Teen REACH program. Teen REACH (Responsibility, Education, Achievement, Caring and Hope) is an out-of-school time program serving at-risk youth between the ages of 6 and 17. The purpose of the program is to expand the range of choices and opportunities that enable, empower and encourage youth to achieve positive growth and development, improve expectations and capabilities for future success and avoid and/or reduce risk-taking behavior. Specifically, this means providing youth with safe environments, caring adults, guiding them toward marketable skills, and opportunities to serve their communities. Teen REACH is not a drop-in program, rather it is intended to serve the same youth every day. The program is a year-round, 12-month program requiring services on average 3 hours per day, a minimum 240 days per year. Teen REACH requires programming in 7 CORE Service Areas Maintaining the quality of service delivery is a key role of BYIS. To ensure that Teen REACH programs are providing exceptional services to youth and their families in Illinois, training, technical assistance and support (TTAS) is provided to current and prospective Teen REACH program providers and staff in regard to Department approved quality program standards, best practice program models and standards, data collection systems, best practice models for out-of-school programming, youth assessments, youth screening, youth safety, youth employment, brain development, trauma, principles and practices of positive youth development and various other provider identified trainings and support activities. These services build upon provider capacity and capabilities and are delivered through a variety of venues and techniques including training conferences, meetings, workshops, video and Web trainings, etc. Additional TTAS functions include an online resource center, policy/legislative news center, networking activities etc., and the capacity to ensure provider input related to program development and improvement activities. 2 Funding Priorities The Department intends to fund one highly qualified and experienced eligible applicant to provide multi-culturally appropriate, multi-culturally informed training, technical assistance and support services that will assist the Bureau in maintaining high quality Teen REACH services. Training, technical assistance and support activities will improve the efficiency and effectiveness of the Teen REACH programs which in turn will ensure at-risk youth achieve positive growth and development, improve expectations and capabilities for future success and avoid and/or reduce risk-taking behavior.

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CCBYS is authorized by the Children and Family Services Act (20 ILCS505/17 and 17a), and implements Article 3 of the Illinois Juvenile Court Act of 1987 (705 ILCS 405/3 et seq.)

4 Performance Measures a Training i Training opportunities (a) Completion of a Department-approved detailed training plan to address the needs of Teen REACH providers, based on an approved training needs survey. (b) Percentage of trainings conducted in accordance with plan. (c) Percent of targeted participants receiving training. (d) Percentage of training evaluations completed. (e) Percentage of trainees expressing satisfaction with training. (f) Number of training needs assessments conducted with results reported to the Department. (g) Number of training advisory work group meetings convened. ii Racial Equity (a) Percentage of training curriculums that include racial equity principles. (b) Number of racial equity or implicit bias trainings identified or developed and implemented. (c) Number of racial equity or implicit bias trainings conducted. b Technical Assistance i Technical Assistance & Compliance Support (a) Number of Technical Assistance & Compliance Support site visits conducted. ii Capacity Development (a) Completion of a Department-approved plan to build the capacity of communities and organizations in areas identified as underserved. (b) Percentage of activities conducted in accordance with capacity plan. (c) Completion and maintenance of the Illinois Afterschool Map and Database. iii Illinois Statewide Afterschool Quality Standards (a) Ongoing development/maintenance of the Illinois Statewide Afterschool Quality Standards (b) Ongoing development and maintenance of the Illinois Statewide Afterschool Quality Standards training and assessment tools/materials (c) Percentage of Teen REACH providers trained on Standards and IL-QPSA (d) Maintenance of IL-QPSA online data base (e) Number of technical assistance and compliance support activities to build Teen REACH providers’ capacity to adhere to the Illinois Quality Program Standards conducted, documented and reported per the Department by program and type iv Program Curriculum and Resources (a) Number of program resources provided to Teen REACH providers. v Communications and Website (a) Number of informational newsletters completed. (b) Maintenance of a current and accurate website with required content. vi Meeting and Event Coordination (a) Number of DHS quarterly Teen REACH provider meetings convened and co-hosted. (b) Percentage of meetings and trainings available virtually. (c) Number of activities undertaken to provide support for the Annual Illinois After-School Network spring conference. (d) Number of financial scholarships awarded to Teen REACH providers to attend the Annual Illinois After-School Network spring conference. (e) Completion of a report to DHS regarding Teen REACH provider participation in the annual Lights On Afterschool event, including list of provided materials, tool kits, and other support activities by the applicant. vii Trauma Informed Practices (a) Percentage of Teen REACH providers given assistance to achieve and maintain trauma-informed status. (b) Percentage of Teen REACH providers tracked regarding trauma-informed status with results reported to the Department. ix Reporting and Administration (a) Percentage of quarterly narrative and tabular reports of services delivered submitted on time with required content and supporting documentation. (b) Percentage of timely monthly fiscal reports. 5 Performance Standards a Training i Training opportunities (a) Department-approved detailed training plan to address the needs of Teen REACH providers, based on a training needs survey submitted as attachment to quarterly report. (b) 90% of planned trainings are conducted in accordance with plan. (c) 90% of participants in each training event will be targeted participants. (d) 90% of participants complete a training evaluation. (e) 90% of participants express satisfaction with training. (f) Two training needs assessments were conducted with results reported to the Department. (g) A minimum of four training advisory work group meetings convened with minutes included as attachments to the quarterly report. ii Racial Equity (a) 75% of training curriculums include racial equity principles. (b) A minimum of one racial equity or implicit bias trainings identified or developed and implemented. (c) A minimum of four racial equity or implicit bias trainings conducted for Teen REACH provider staff. b Technical Assistance i Technical Assistance & Compliance Support (a) A minimum of one Technical Assistance & Compliance Support site visit per agency conducted. ii Capacity Development (a) Department-approved plan to build the capacity of communities and organizations in areas identified as underserved submitted as attachment to the quarterly report. (b) 75% of activities conducted in accordance with capacity plan and timeline. (c) Completed and maintained Illinois Afterschool Map and Database is operational throughout the entire grant period. iii Illinois Statewide Afterschool Quality Standards (a) Illinois Statewide Afterschool Quality Standards update submitted as attachment to the quarterly report. (b) Illinois Statewide Afterschool Quality Standards training and assessment tools/materials updates reported on the quarterly report. (c) 80% of Teen REACH providers are trained on Standards and IL-QPSA (d) IL-QPSA online data base is up-to-date and is maintained throughout the entire grant period. (e) 80% of Teen REACH providers will participate in on average one technical assistance and compliance support activity per Teen REACH provider to build their capacity to adhere to the Illinois Quality Program Standards conducted, documented and reported per the Department by program and type. iv Program Curriculum and Resources (a) A minimum of eight different program resources provided to Teen REACH providers. v Communications and Website (a) A minimum of twelve informational newsletters completed. (b) A current and accurate website with required content is operational throughout the entire grant period. vi Meeting and Event Coordination (a) Four DHS quarterly Teen REACH provider meetings convened and co-hosted. (b) 80% of meetings and trainings available virtually. (c) A minimum of one activity undertaken to provide support for the Annual Illinois After-School Network spring conference. (d) Scholarships will be offered to 100% of Teen REACH providers and up to 4 scholarships awarded to eligible requestors to attend the Annual Illinois After-School Network spring conference. (e) A report to DHS regarding Teen REACH provider participation in the annual Lights On Afterschool event, including list of provided materials, tool kits, and other support activities by the applicant will be submitted as an attachment to the quarterly report. vii Trauma Informed Practices (a) 75% of Teen REACH providers given assistance to achieve and maintain trauma-informed status. (b) 100% of Teen REACH providers tracked regarding trauma-informed status with results reported to the Department. x Reporting and Administration (a) 75% of quarterly narrative and tabular reports of services delivered submitted on time with required content and supporting documentation. (b) 80% of timely monthly fiscal reports.

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Nonprofit Organizations;

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Project Grants

Education

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D Application and Submission Information 1 Address to Request Application Package Application materials are provided throughout this announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at this link. Additional copies may be obtained by contacting the Department at the email address below. Each applicant must have access to the internet. The Department’s web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department’s website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO. Email Address: DHS.YouthServicesInfo@illinois.gov Subject Line: YS TTAS 444-1500-01 Request Phone Number: 217.557.2943 2 Uniform Application for State Grant Assistance The Uniform Application for State Grant Assistance is a three-page document used to formalize organization’s request to apply for funding. The document requires the signature and email address of the organization’s authorized representative. This email address will be used for official communication between the Department and the applicant organization for matters regarding this application. The Uniform Application for State Grant Assistance is available as Appendix B and must be included at the beginning of this application. (Refer to Section D 4. Other Submission Requirements for a full order of application contents.) 3 Content and Form of Application Submission Proposal Narrative Content Applicants must submit a plan that contains the information outlined below. Each section must begin on a new page and have a heading that corresponds to the headings listed below after each section number. The total application may not exceed 25 pages, single-spaced. The application Uniform Application for State Grant Assistance, checklist, attachments, letters of intent and Uniform Budget are not included in the page limitation. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. If a cross-reference is not included in the section, the reviewer will only consider content contained within that specific section. The narrative portion must follow the page maximums where prescribed and must be organized in the format outlined below. If an applicant receives an award through this NOFO the proposal will become the local program plan and budget unless revisions are required. The application/plan will be the basis for monitoring compliance by DHS. Failure to provide an application in the format detailed throughout this section will result in the loss of points – also, refer to Section D; 4. Other Submission Requirements. a Executive Summary: (10 points) The Executive Summary will serve multiple purposes. First, as a scored portion of this application and secondly, for successful applicants it will serve as a stand-alone document that may be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Therefore, applicants should be concise and direct in their description. At a minimum, each of the following should be addressed in the Executive Summary: i List the name, address and type (public or private non-for- profit organization) of applicant entity ii Briefly describe your proposed activities and anticipated outcome(s) of the required program services. (Refer to Section A.3) iii Indicate if applicant will be delivering services directly or using a sub-contractor iv Indicate amount requested under this proposal v Applicant must respond to the following mandatory requirements: (please restate each mandatory item and provide a response) (a) Program start date: (indicate date you anticipate beginning services) (b) Statement of Equity and Racial Justice Commitment: (provide a clear statement of commitment to operating with a racial equity lens when proving programming and creating or updating policies.) (c) Experience in teaching adult learners: (indicate # of years of experience applicant has delivering organized training to adult learners.) b Capacity –Agency Qualifications/Organizational Capacity: (30 points) The purpose of this section is for the applicant to present an accurate picture of their ability to implement this program as outlined in this NOFO. Information in this section should include, but not necessarily be limited to, the following: i Describe experience that the applicant has with each of the following service areas under Section A3 Required Services and Programming. Describe relevant major accomplishments and outcomes of those efforts. ii Staffing Plan: If applicant is seeking funding for personnel, (a) Indicate number and title of positions, FTE for each position part-time and brief description of what that position will be doing related to this grant. Submit job descriptions for each position that will be funded in part or in whole with grant funds as Attachment 4: Job Descriptions/Resumes. Key personnel must meet or exceed the minimum requirements of a bachelor’s degree in psychology, social work, human services, public administration, juvenile justice, education or closely related field. Lead trainers, at a minimum, should possess at least three years of experience as a trainer, educator and/or facilitator in the field of youth services, positive youth development, child development, or similar field. Personnel must have sufficient experience in providing services related to training, technical assistance, conference/meeting planning and coordination; and information dissemination / research preferability in education, child development, youth services or afterschool programming. Identified staff must have relevant local or national expertise and experience in the area in which they are assigned. (b) Provide a table listing areas of expertise, the names of staff who have experience and expertise in each of the areas and the number of years of experience: (c) Provide an organizational chart as Attachment 5: Organizational Chart, indicating where personnel under this program are within the organizational structure. iii Describe the applicant’s commitment to use a racial/ethnic equity lens to provide training and technical assistance and to provide training racial equity/justice training and implicit bias training. Describe applicant’s experience and efforts to address racial equity. iv Describe applicant’s experience managing state and/or federal grants. v If applicant plans to use a Sub-Contractor to deliver services related to this program, describe the role and responsibilities of the sub-contractor. Describe how the applicant agency will monitor and evaluate the performance of the Sub-Contractor. Include the Sub-Contractor Agreement as Attachment 13. (Refer to Section D.3.f. Uniform Grant Budget and Budget Narrative for a list of subcontractor attachments). The Sub-Contractor Agreement is generated by the Applicant Agency and is not a Department form. vi Complete Appendix C: COVID Impact Questionnaire and include as Attachment 6: COVID Impact Questionnaire. c Need-Description of Need: (10 points) The purpose of this section is to provide a clear and accurate picture of the need for these services within the targeted community and how the proposed project will address these needs. Applicant will discuss how training needs are determined, including ascertaining input from targeted community (after-school program providers). i Training Needs Assessment: Describe the process for conducting the required training needs assessment for youth services providers including methodology and implementation. ii Training Advisory Work Group: (a) Describe how the Applicant recruits and maintains members of the Training Advisory Work Group. (b) List members associated agencies and the perception they bring to the group. (c) Provide a proposed schedule of training advisory work group meetings and the proposed venue for the meetings. (d) Training Website: Describe website contents and why it’s relevant to Youth Service Providers. d Quality-Description of Program Design and Services: (40 points) The purpose of this section is for the applicant to provide a comprehensive, clear and accurate picture of its intended program design. The applicant must demonstrate evidence of linguistic and cultural awareness throughout. At a minimum, the proposal must address each of the following components in the order below. Indicate the staff who will be responsible to ensure each deliverable is completed and the estimated time per week spent on each deliverable. For each deliverable, record implementation dates, dates deliverables will be accomplished, etc. on Attachment 3: Program Implementation Timeline. i Qualified Staff: If applicant does not have staff with experience or expertise in one or more areas listed above in the Capacity Section, describe plan to recruit, engage and maintain staff with experience and expertise. i Training Plan: Please describe the proposed detailed training plan to be provided. (a) Detail the training sessions to be provided, the numbers of trainings, the training method, the location of trainings, etc. (i) Include the name and creator of the training curricula and the rationale for its use. Provide a schedule of training that includes the proposed locations and dates and subject matter for each session and target audience. (ii) Indicate the sessions that will be offered via methods other than in-person training sessions and rational. (iii) Describe the plan to ensure the trainings are relevant to the audience and describe how trainings will be delivered throughout the state and to ensure flexibility within the schedule to ensure new program staff resulting from turnover and new provider organizations will be convenient and timely throughout the state. (iv) Describe the steps that will be taken to ensure the proposed training plan will be cost effective to the state. (v) Describe the registration function that the Applicant will provide (b) Describe how the Applicant will promote its training sessions to allied professionals while ensuring that priority is given to BYIS program grantees targeted by the training. (c) Describe the evaluating participants’ satisfaction with training sessions. Include a copy of the satisfaction instrument used for evaluation as Attachment 7: Participant Training Evaluation. ii Racial Equity Training: (a) Describe how the applicant will infuse racial equity principles into training curricula. (b) Describe the process by which the applicant will identify or develop and implement racial equity and implicit bias training. Indicate whether applicant is proposing to provide training directly or anticipates using a sub-contractor to provide training. Including anticipated identification, development and implementation dates on your Attachment 3: Program Implementation Timeline. iii Technical Assistance Plan (a) Describe how you will provide Technical Assistance and Compliance Support to Teen REACH providers. (b) Describe how the applicant will develop the capacity of communities and community-based agencies to successfully apply for and implement Teen REACH grants. (c) Describe how the applicant will develop, maintain and train providers on the Illinois Statewide Afterschool Quality Standards. (d) Describe how the applicant will choose and disseminate Program Curriculum and Resources. (e) Describe how the applicant will produce monthly informational newsletters. (f) Describe how the applicant will maintain a current website and describe the contents. (g) Describe how the applicant will coordinate meetings and events. (h) Describe how the applicant will ensure DHS funded programs develop their capacity to ensure program youth are served in trauma informed environments and by trauma informed staff. (i) Policy, Research and Legislation: Describe how the applicant will provide research, policy analysis, data collection and analysis, technical assistance and support in addressing legislative mandates (collecting data, reports, task force support etc.) and other projects that maybe undertaken by the Department’s youth services system. e Evaluation (5 points) Describe the process and tools that will be used to evaluate and report on the effectiveness of the project. Describe how applicant will ensure a culturally appropriate, culturally informed evaluation tool will be used. Identify who will be responsible for tracking and reporting on performance measures/standards. Provide detailed information on how information will be tracked etc. to ensure all activities are reported each quarter with sufficient supporting documentation. f Uniform Grant Budget and Budget Narrative (10 points) The budget and budget narrative must tie fiscal activity to program objectives and deliverables and demonstrates that all proposed costs are: • Reasonable and necessary • Allocable, and • Allowable as defined by program regulatory requirements and the Uniform Guidance (2 CFR 200), as applicable. i In this section, provide a detailed Budget Narrative of the items allocated within your proposed budget. This will include all funds budgeted for the program. Identify the source of those funds and detail how the specified resources and personnel are being allocated to ensure the tasks, activities, goals and objectives described in your proposal will be implemented. Illustrate the use of state or federal funds, other than grant funds, that will be used to support the program. If sub-contractors are planned, please also describe how these funds will be utilized to implement the program. ii Please restate and provide a response to each of the following questions as part of your FY21 Budget Narrative. (a) Does your Agency maintain written procedures that minimize the time elapsing between the receipt and disbursement of grant funds? (b) Does your Agency comply with/meet the financial management standards of 2 CFR 200.302? (c) Does your Agency anticipate any immediate cash needs to implement this grant? (d) Does your Agency have sufficient working capital to fully operate the grant program for 2 months beginning July 1, without advance payment, including initial startup costs and normal monthly grant expenses? In addition to the above narrative, budgets must be submitted electronically in the CSA system (Refer to Appendix A: CSA Budget Information for more information and a link to budget forms). The Budget entered into the CSA system will also include a narrative or detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. This narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. The Budget must be electronically signed and submitted in the CSA system. The Budget must be signed by the Provider’s Chief Executive Officer and/or Chief Financial Officer. (Refer to Section C. Eligibility Information and Grant Funding Requirement; 5. Registration in CSA.) Provide a PDF version of the Budget as Attachment 8: Applicant Budget. If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment 9: Applicant NICRA. 3 Application Submission Dates and Times a Applicants must electronically submit the complete application including all required narratives and attachments in the prescribed order, with the signed Uniform Application for State Grant Assistance (Uniform Application) on top. The Uniform Application can be found in Appendix B. Applications must be sent electronically to DHS.YouthServicesInfo@Illinois.gov and received no later than 12:00 p.m. (noon) on Wednesday, 5/26/2021 1 State Award Notices Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include: a Grant award amount b The terms and conditions of the award. c Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov A written Notice of Denial shall be sent to the applicants not receiving the award.

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If you have questions relating to this NOFO, please send them via email to: DHS.YouthServicesInfo@Illinois.gov with “YSTTAS FUNDING NOTICE – Kristen” in the subject line of the email. Beginning 4/19/2021 questions with their respective answers will be posted on the DHS website at this link. Questions and answers will be updated frequently as new questions are received. Applicants are responsible for checking frequently as the responses provided may have an impact on their ability to submit a responsive application. Only written answers posted on the website will be considered valid and official. The final deadline to submit any written questions regarding this Funding Notice will be Wednesday; 5/19/2021The Final listing of Q&A will be posted by End of Day on Friday, 5/21/2021

3 Required Services and Programming a Qualified Staff • Engage and maintain qualified staff with expertise and experience in Afterschool programming, child development, positive youth development, education, training, etc. necessary to perform the specific tasks of the grant. ii Engage and maintain staff trainers who have a minimum of 3 years of experience delivering organized training to adult learners, preferably in related fields. b Training i Training Opportunities The Applicant will provide free training opportunities to Teen REACH services agencies that provide out-of-school programming for at-risk youth throughout Illinois, multiple times throughout the year. The Applicant will work with the state to develop an approved detailed training plan, utilizing established and agency-developed curricula in presenting evidenced-based, evidence-informed or best practices approaches to out-of-school programming, case management, youth assessments, interviewing techniques, program management, positive youth development, trauma, strategies for risk reduction, academic support, preparation for secondary education, client-centered service delivery, cultural responsive evaluation, as well as other youth service related activities. Training opportunities provided by the applicant will be marketed to allied professionals (other Department funded youth services system providers, substance abuse and mental health providers, school personnel, social service providers, etc.,) while ensuring that priority is given to BYIS Teen REACH program grantees. Examples of individual trainings that should be included but not be limited to: Teen REACH 101, best and promising practices related to each of the 7 core service areas with a particular focus on STEM, Positive Youth Development, Adolescent Brain Development, a series of trauma trainings, recognizing abuse/neglect and human trafficking, community systems collaboration, program evaluation/outcomes strategies a Quality Program Standards training and assessment, and program specific data reporting system training. The Applicant will evaluate its performance of each training session. The Applicant may use an evaluation tool of its choice. The tool must assess participants’ opinions regarding the quality and relevance of the instruction. In-person trainings must be provided throughout the state in multiple regions to ensure ease of attendance. No targeted training participant should travel more than 3 hours round trip to attend any training unless otherwise approved by the BYIS Administrator. Example: A training targeting Teen REACH providers (Teen REACH 101) must be provided in a minimum of 3 locations throughout the state to ensure adequate travel times. Further, program specific trainings must be provided multiple times during the year. Additionally, and as appropriate, trainings will be provided utilizing various training mediums. Training plans will be flexible to ensure needs are met throughout the year. (a) Training Needs Assessment: The Applicant will conduct and publish the results of a semi-annual training needs assessment approved by the BYIS Administrator. The Applicant will develop the content, methodology and implementation plan for approval by BYIS. The assessments will be conducted in the first and third quarters annually. (b) Training Advisory Work Group: The Applicant will convene a training advisory work group on a quarterly basis. The purpose of the work group meetings is to provide an opportunity for Teen REACH providers to assess the quality, relevance and availability of training sessions as offered by the Applicant. This workgroup will play a role in developing aspects of training, including the needs assessment. (c) Training Website: The Applicant will maintain a separate or ensure that their current website provides information regarding all Teen REACH training opportunities, dates, and locations; the availability of Teen REACH research and programmatic materials; an on-line resource center, alerts regarding budgetary and/or programmatic changes. The website will also provide an on-line registration function that can be used by BYIS funded youth service providers, allied professionals, and Department staff to register for the successful applicant’s training sessions. ii Racial Equity: The applicant must ensure that trainings are infused with racial equity principles. In addition, applicant will provide racial equity training and implicit bias training to Teen REACH service providers. The applicant will work with the Department to identify an existing racial equity/justice training or develop a new Department-approved curriculum. c Technical Assistance i Technical Assistance & Compliance Support In collaboration with DHS, provide technical assistance and compliance support for Teen REACH programs. This will include both virtual and on-site technical assistance/compliance visits with provider staff. These visits may result in corrective action / performance improvement plans where necessary, follow-up and report development. Each grantee will be visited 1 to 4 times per year based on identified risk/need. It is estimated that the Department will fund approximately 75 providers with 120 program sites. ii Capacity Development The applicant will work with BYIS to increase the capacity of communities and community-based organizations in areas identified as underserved to successfully apply for and implement Teen REACH grants. (BYIS seeks to develop qualified applicants that are physically located in the communities they serve and are demographically representative of the community population to receive services. To do this, the successful applicant will: (a) Develop and implement a plan that will include a scan of the state to identify service gaps, racial and ethnic disparities in funded community-based organizations and communities served. Further, the scan will consider how “local” currently funded services truly are. (b) Build the capacity for new programs in Illinois to expand afterschool opportunities for youth. (i) Conduct outreach to afterschool deserts (areas of the state with few programs but high child poverty), (ii) identify organizations in need of support to building capacity to start afterschool programs, particularly organizations representing Black, Latinx, and low-income rural populations. (iii) Provide resources and technical assistance in starting afterschool programs. (iv) Assist programs to prepare for public funding opportunities. 1. Provide support for these organizations to identify public funding opportunities, 2. Provide programs with assistance in meeting government grant requirements, and 3. Educate programs on research-based afterschool best practices. (c) Maintain and expand the Illinois Afterschool Map and Database. Analyze map data to determine areas of need in Illinois. iii Illinois Statewide Afterschool Quality Standards (a) Develop and maintain the Illinois Statewide Afterschool Quality Standards. (b) Develop and maintain Quality Standards training and assessment tools / materials. (c) Provide training to Teen REACH providers on Illinois Statewide Afterschool Quality Standards. (d) Provide training to Teen REACH providers on the Illinois Quality Program Self-Assessment (IL-QPSA) and will maintain the online data base. (e) Provide training and technical assistance as necessary to Teen REACH providers to build their capacity to adhere to the Illinois Quality Program Standards. Applicant will track Teen REACH provider participation, assessments, etc. and provide quarterly reports to DHS regarding participation in the IL-QPSA assessment and development process. Each provider will be required by contract to engage in this process each year. iv Program Curriculum and Resources (a) Provide STEM training, curriculum, activities, and quality improvement resources to Teen REACH providers (b) Make programming resources and best practices available to Teen REACH providers for each of the 7 Core Service Areas. (i) Improving academic performance (ii) Life skills education (iii) Parental involvement (iv) Recreation, sports, and cultural and artistic activities (v) Positive adult mentors (vi) Service learning (vii) Science, Technology, Engineering and Mathematics (STEM) Learning Resources must be culturally informed and age appropriate for the age groups served by the Teen REACH program. (6-10; 11-13; 14-17) v Communications and Website (a) Produce an informational newsletter for Teen REACH and other Out-of-School Time providers around the state providers no less frequently than monthly (b) Make legislative and policy updates available on website, newsletter and provide updates as necessary at quarterly provider meetings (c) Provide an out-of-school time information clearinghouse for the field: provide a central Web location where providers can find policy updates, trainings, webinars, resources, funding opportunities, and opportunities for youth. (d) On this Web location, maintain a statewide events calendar for out-of-school time related events, trainings, funding opportunities, etc. vi Meeting and Event Coordination (a) Coordinate and host in partnership with DHS quarterly provider meetings. These will be in-person meetings unless otherwise approved by DHS (b) Develop/maintain the capacity to provide all trainings and provider meetings virtually. (c) Provide support for the Annual Illinois After-School Network Spring conference, to include ensuring training activities are directed specifically to Teen REACH program providers. (d) Provide up to 4 financial scholarships, covering registration fees, to Teen REACH providers that are able to demonstrate financial hardship to enable their participation in the event (e) Provide materials, tool kits, support etc. for Teen REACH providers to participate in the annual Lights On Afterschool event. Prepare a report for DHS regarding Teen REACH provider participation in the event. vii Trauma Informed Practices Provide (or contract to provide) training and technical assistance as necessary for Teen REACH providers to build their capacity to achieve and maintain Trauma Informed Status as determined by a DHS recognized tool, such as CBAT-O. As necessary, individualized technical assistance plans will be developed and implemented. Track Teen REACH provider participation, assessments, etc. provide quarterly reports to DHS regarding participation and achievement of Trauma Informed status. Each provider will be required by contract to engage in and develop Trauma Informed status within one year. Exceptions will be granted on case by case basis. viii Research/Legislation The Applicant will provide research, data collection, analysis and support in addressing legislative mandates (collecting data, reports, task force support etc.) and other projects that relate to out-of-school programming that may be undertaken by the youth services system. The Applicant must have the capacity to support such activities and draft reports as necessary. All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. a Allowable costs: Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. b Unallowable costs: Please refer to 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E – Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS: i Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) ii Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) iii Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) iv Food, and other goods or services for personal use of the grantee’s employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor’s Travel Control Board (2 CFR 200.445). v Deposits for items, services, or space c Limitation of Use Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2021/ES.pdf d Indirect Cost Requirements and Restrictions In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Every organization that receives a state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs. CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx i Indirect Cost Rate Election: (a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA. (Refer to Section D. f. Uniform Grant Budget and Budget Narrative.) (b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. (c) De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. 2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. (d) "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS. ii Crowe Activity Review System (CARS). CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization’s fiscal year. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or “no rate”. Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx e Administrative Costs It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA. f Simplified Acquisition Threshold Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying sub award: i That the grantee agency, prior to making a sub-award with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313); ii That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; iii That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

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7/1/2021

FY 2021 : $450,000
FY 2022 : $450,000