Division of Mental Health

Program Summary Assistive technology has the potential to help make the transition to living in the community possible and to enable individuals to maximize their independence and safety once in the community. Class Members will have access to the following ten services provided by the UIC ATU Assistive technology, 1. Activities of daily living, 2. Adaptive equipment, 3. Augmentative communication, 4. Computer access, 5. Electronic aids to daily living, 6. Environmental control, 7. Environmental modification, 8. Seating mobility, 9. Wheeled mobility, and 10. Worksite modification. This work will include a comprehensive evaluation of Class Members regarding adaptive equipment, assistive technology, and accessibility modifications they need to live in a community-based setting. Funding Priorities or Focus Areas • IDHS is working to counteract systemic racism and inequity, and to prioritize and maximize diversity throughout its service provision process. This work involves addressing existing institutionalized inequities, aiming to create transformation, and operationalizing equity and racial justice. It also focuses on the creation of a culture of inclusivity for all regardless of race, gender, religion, sexual orientation, or ability. Project Description The purpose of this grant is to allow activities that would facilitate the effective and efficient administration of the Department of Human Services (IDHS) in leading long-term care rebalancing efforts under the Colbert & Williams Consent Decree. IDHS identified the availability of accessible housing as well as the need for adaptive equipment, assistive technology, and accessibility modifications to be a major barrier to the successful transition of individuals who desire to move from a nursing facility to a community-based setting. The grantee will provide mobile assistive technology and digital consultation services in evaluating an individual with disabilities and recommending the adaptive equipment, assistive technology, and accessibility modifications that are needed by the individual to handle tasks associated with personal care, activities of daily living (ADLs) and instrumental activities of daily living (IADLs) to live independently and to reduce or eliminate the need for outside services. This work will include a comprehensive evaluation of Class Members regarding their adaptive equipment, assistive technology, and accessibility modifications they need to live in a community-based setting. These services must be a part of the Class Member’s overall service plan and will generally be delivered in three (3) phases: 1. Phase 1 services-Mobility and General Activities of Daily Living, to occur in the nursing home, or in the community if the member has already transitioned. 2. Phase 2 services -Accessibility Modifications, to occur in the home once the location has been identified. In some cases, this service will occur after a member has transitioned to the community or may begin before transition and be completed after transition. 3. Phase 3 services-Instrumental Activities of Daily Living, to occur in the home after transition. Other services such as Augmentative and Alternative Communication (AAC), Electronic Aids to Daily Living (EADL), and Worksite Modification (WSM) are provided at any time. The grantee will provide reports of evaluations along with the outcomes and recommendations, in addition to conducting follow-up upon implementation via telephone contact with Class Members, real-time digital consultations and provide training/technical assistance as directed by IDHS. This will contribute to addressing the barriers faced by individuals with disabilities to live and function independently and successfully transition from a nursing facility.

NA

Mental Health Community Services Act (405 ILCS 30/) 20 ILCS 1705 Sect. 73(a)

Illinois Administrative Code Part 7000 Grant Accountability and Transparency Act

Performance Requirements 1. The grantee must provide IDHS a report detailing by week a. Class Member’s name b. Location (facility or community) c. Service provided d. Date service provided e. Name of clinician f. Name of Prime Agency 2. Prepare a chart which lists the Class Member, ATU service provided, and personnel utilized, date(s) of service, description of service including evaluation, digital consultation, any implementation activity, follow-up contact, etc., date of sending the evaluation report to the Managed Care Organization Care Coordinator and any other organization. 3. Provide up to 400 Colbert Class Members, and up to 150 Williams Class Members, the grantee will conduct a comprehensive evaluation to recommend adaptive equipment, assistive technology, and accessibility modifications necessary for the Class Members to complete Activities of Daily living (ADLs) and Instrumental Activities of Daily living (IADLs) independently in a community­ based setting. These services must be part of the Class Members' overall service plans to facilitate lasting transitions and will be delivered in three phases: a. Phase 1 services- Mobility and General Activities of Daily Living, to occur in the nursing home, or in the community if the member has already transitioned. b. Phase 2 services -Accessibility Modifications, to occur in the home once the location has been identified. In some cases, this service will occur after a member has transitioned to the community or may begin before transition and be completed after transition. c. Phase 3 services- Instrumental Activities of Daily Living, to occur in the home after transition. Other services such as Augmentative and Alternative Communication (AAS), Electronic Aids to Daily Living (EADL), and Worksite Modification (WSM) are provided at any time 4. Provide Phase 1 services by conducting evaluations in the range of 1-2 hours in duration and completed in-person by the grantee’s Occupational Therapists, Physical Therapists, or Assistive Technology Specialists as appropriate. Discussion will take place with the Class Member about the issues identified in the referral and the recommendations. Evaluation reports must include detailed evaluation, using evaluation equipment, of: a. Mobility, b. Activities of Daily Living, c. Class Members' physical dimensions (including any assistive mobility aides or devices), d. Upper extremity strength and range reaches, e. Ability to transfer, f. Performance of personal care tasks, g. Required Accessibility Elements in community-based setting. h. Evaluation data to be gathered via observation or report 5. Provide Phase 2 services by assessing the identified community-based residence for Accessibility Modifications. The modifications will be based on the Required Accessibility Elements, as identified in Phase 1 services. In this evaluation of a Class Member's community­ based residence, modifications may include, but not limited to: a. Building entry/exit b. Unit entry/exit, c. Interior pathways and doorways to allow for Class Member movement, d. Changes necessary to allow Class Member transfers (e.g., installation of ceiling track type powered transfer lifts), e. Bathroom accessibility and changes necessary for personal care. 6. Provide Phase 3 services by assessing a Class Member's capacity to perform Instrumental Activities of Daily Living, recommendations as to assistive technology needed to perform tasks, such as, but not limited to: a. Food Transport, b. Meal Preparation, c. Cooking, d. Eating, e. Clean-up, f. Personal care, g. General Housekeeping, h. Laundry i. Organization j. Money Management k. Any other options available to the Class Member not otherwise defined. 7. Conduct follow-up via telephone contact with Class Members that required adaptive equipment, assistive technology, or accessibility modifications, at 1-month, and 3-months after the modification is made and/or after issuance of equipment or technology, including documenting usage, as well as concerns and challenges. a. If there is a need for an in-person or virtual follow-up visit as determined by the telephone contact, this visit must be scheduled to occur within five (5) business days of the telephone contact. b. Documentation of follow-up activity and its results must be provided to the appropriate Prime Care Manager within five (5) business days of the contact and to others when required by IDHS. 8. Conduct real-time digital consultations to Class Members, Care Coordinators, Housing Specialist staff, and/or IDHS staff if/when questions arise in the field. This can be accomplished through use of computers, tablets, and smart phones to receive these consultations. 9. Provide on-site implementation by a clinician of adaptive equipment and assistive technology provided to a Class Member, and initial training at the residence to the Class Member of utilizing the same. 10. Provide additional services from the multi-disciplinary service team, such as other areas of Assistive Technology, such as Augmentative and Alternative Communication (AAC), Electronic Aids to Daily Living (EADL), and Worksite Modification (WSM), developing low-tech custom modifications and custom design devices in-house that are not commercially available, as needed. Submit a report of findings/outcomes. 11. Conduct evaluation of residences in the community for accessibility modifications to become part of the housing stock available to Class Members and specific residences chosen by Class Members, as directed by IDHS staff; must work with contractors to make accessibility changes needed to the residences. This must include onsite evaluation of a residential unit; producing specifications and scaled drawings; project management of the modification being made to the unit; onsite or virtual review of the completed modification, etc. IDHS serves the right to review in detail and require all documentation for a pending transition for all Home Modifications required. These accessibility modifications must be made to ensure safe and lasting transitions. Submit a report of findings/outcomes. 12. Develop and provide training/technical assistance activities. These training/technical assistance activities will be as follows: a. Monthly ATU Forum technical assistance sessions, enabling discussion of cases and highlighting of different areas of Assistive Technology and Accessibility Modifications. These sessions shall be recorded by IDHS, and archived for future access by Care Coordinators, Housing Specialist Staff, IDHS Staff, and others relevant to the Colbert and Williams Consent Decrees as directed and approved by IDHS. b. Conduct research associated with the project and assign one or more graduate students to assist with research as necessary. The grantee must perform research in the following three areas: i. AT Frequency Analysis Frequency of device issuance will be compiled, with sub-grouping of devices where frequency merits. A chart listing the most frequently provided equipment and a narrative of typical devices required by CMs will be provided. c. Cost Analysis Cost data will be compiled regarding expenses associated with each of the three phases of service, and other expenses: i. Phase 1: General ADL and Mobility devices ii. Phase 2: Accessibility Modifications iii. Phase 3: Instrumental ADL devices Cost data will include the total expense for each client receiving equipment, as well as monthly and year-to-date total expenses to the program. d. Follow-up Analysis Using the scheduled 1-month and 3-month follow-up call schedule, results of the follow-up effort will be reported with respect to call schedule and results (i.e., no issues, follow-up call by clinician needed, follow-up visit by clinician needed, follow-up visit by equipment specialist needed, CM could not be reached, CM could not be reached and Prime notified). Additionally, the return of any device for replacement will be noted. e. Impact of AT on Quality of Life As CMs are contacted during the 1-month and 3-month follow-up calls, data will be gathered regarding the CMs’ opinions on their home, level of independence, and quality of life. Data collection will include the impact that the CMs feel that the Adaptive Equipment, Assistive Technology, and Accessibility Modifications makes on their ratings. f. Submit research reports on analyses 14.a through 14.c on a quarterly basis and summarize in an annual report. Submit the analysis of 14.d as part of the annual report 13. Participate in meetings and necessary trainings as required by IDHS. Attendance at such meetings and trainings will be in the form of one or more project staff members, or personnel designated by the grantee. Performance Measures 1. Number of Class Members with whom grantee is currently working. 2. Number of referrals received for Class Members requesting ATU services. 3. Number of referrals received for Class Members: Phase 1 Services. 4. Number of referrals received for Class Members: Phase 2 Services. 5. Number of referrals received for Class Members: Phase 3 Services. 6. Number of comprehensive evaluations completed for Class Members within ten (10) business days of receiving a referral from Managed Care Organization Care Coordinators, Community Mental Health Centers, IDHS staff, or another organization that is approved by IDHS make a referral for these services for Colbert &Williams Class Members and in the following phases: a. Number of Phase 1 Services; b. Number of Phase 2 Services; c. Number of Phase 3 Services. 7. Number of follow up contacts required by telephone with Class members after completion of Phase 3 equipment implementations at the following intervals with a report of outcomes: a. within 1-month; b. within 3-months. 8. Number of follow up contacts completed by telephone with Class members after completion of Phase 3 equipment implementations at the following intervals: a. 1-month; b. 3-months. 9. Number of in-person or virtual follow up contacts required for Class Members following the completion of Phase 3 equipment implementations with a report of outcomes. 10. Number of in-person or virtual follow up contacts made with Class Members within five (5) business days of telephone contact following the completion of Phase 3 equipment implementations. 11. Number of Phase 2 in-person or virtual digital consultations scheduled with Class Members, Care Coordinators, Housing Special Staff, and/or IDHS staff. 12. Number of Phase 2 in-person or virtual digital consultations completed with Class Members, Care Coordinators, Housing Special Staff, and/or IDHS staff. 13. Number of on-site implementations scheduled in the following phases: a. Phase 2 Services; b. Phase 3 Services. 14. Number of on-site implementations completed by a clinician of adaptive equipment and assistive technology provided to a Class Member in the following phases: a. Phase 2 Services; b. Phase 3 Services. 15. Number of initial trainings occurring during Phase 3 services scheduled at the residence for the Class Members. 16. Number of initial trainings occurring in Phase 3 services completed at the residence to the Class Members utilizing the equipment and other home modifications implemented. 17. Number of additional services needed from the multi-disciplinary service team. 18. Number of additional services completed from the multi-disciplinary service team and description of services provided. 19. Number of referrals for evaluation of residences in the community for accessibility modifications to become part of the housing stock available to Class Members and specific residences chosen by Class Members needed. 20. Number of evaluations completed of residences in the community for accessibility modifications to become part of the housing stock available to Class Members and specific residences chosen by Class Members. 21. Number of trainings offered. 22. Number of online trainings/forums offered covering the application of Adaptive Equipment, Assistive Technology, and/or Accessibility Modifications for Class Members. 23. Number of online trainings/forums recorded, covering the application of Adaptive Equipment, Assistive Technology, and/or Accessibility Modifications for Class Members. 24. Number of online trainings/forums recorded, archived for future access, and made available to Care Coordinators, Housing Specialist Staff, IDHS staff, and others relevant to the Colbert & Williams Consent Decree as directed by DHSIDHS. 25. Number of meetings required by IDHS; 26. Number of meetings held where 100% of designated personnel attended; 27. Number of trainings required by IDHS; 28. Number of trainings required by IDHS where 100% of designated personnel attended. Performance Standards 1. 100% of comprehensive evaluations completed for Class Members within ten (10) business days of receiving a referral from Managed Care Organization Care Coordinators, Community Mental Health Centers, IDHS staff, or another organization that is approved by IDHS make a referral for these services for Colbert &Williams Class Members and in the following phases: a. 100% of Phase 1 Services; b. 100% of Phase 2 Services; c. 100% of Phase 3 Services. 2. 100% of follow up contacts made by telephone with Class members after completion of Phase 3 equipment implementations at the following intervals with a report of outcomes: a. 100% completed within 1-month; b. 100% completed within 3-months. 3. 100% of Phase 2 in-person or virtual follow up contacts made with Class Members after completion of Phase 3 equipment implementations and outcomes reported are completed within five (5) business days of the telephone contact. 4. 100% of digital consultations held with Class Members, Care Coordinators, Housing Special Staff, and/or IDHS staff. 5. 100% of on-site implementations are provided by a clinician of adaptive equipment and assistive technology provided to a Class Member in the following phases: a. 100% of Phase 2 Services; b. 100% of Phase 3 Services. 6. 100% of Phase 3 initial trainings at the residence to the Class Members utilizing the equipment and other home modifications implemented are completed. 7. 100% of additional services from the multi-disciplinary service team completed and description of services provided. 8. 100% of evaluations completed of residences in the community for accessibility modifications to become part of the housing stock available to Class Members and specific residences chosen by Class Members. 9. 100% of training modules/forums covering the application of Assistive Technology and/or Accessibility Modifications for Class Members offered online. 10. 100% of online training modules/forums were recorded, archived for future access, and made available to Care Coordinators, Housing Specialist Staff, IDHS staff and others relevant to the Colbert and Williams Consent Decree as directed by IDHS. 11. 100% participation in meetings attended as follows: a. 100% of designated personnel attended meetings as required by IDHS; b. 100% of designated personnel attended trainings as required by IDHS.

Yes

(Grantor-Specific Terms) • This Notice of State Award (NOSA) is not an agreement nor a guarantee of an agreement. IDHS will publish its agreements in the CSA Tracking System after the NOSA is accepted. A signed hard copy is not needed. You also have the option to decline. • If your response(s) to the ICQ questions indicate a weakness in the identified area below, a Corrective Action Plan (CAP) is required to be submitted to your cognizant agency. If IDHS is your Cognizant Agency, please send an email to DHS.DMHGrantApp@Illinois.gov to begin communicating the direction and requirements of the CAP. (Program-Specific Terms) • The eligibility and program requirements outlined in this funding opportunity must be adhered to as the funded project is implemented. Grantees must comply with the milestones and deliverables, performance standards, performance measures, performance data collection and specific conditions as reflected in the grant agreement, DMH Attachment B and Program Manual. Additional terms and/or conditions may be applied to this award if outstanding financial or programmatic compliance issues are identified by IDHS.

Government Organizations; Education Organizations;

• This non-discretionary funding opportunity is limited to applicants that meet the following requirements: o More than one application per entity is permitted. o The applicant has met the Prequalification and Mandatory Requirements listed in this funding opportunity.

NA

Direct Payments for Specific Use

Human Services

NA

Prequalification • Applicant entities will not be eligible to apply for a grant award until they have prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal. Registration and prequalification are required annually. During prequalification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment or the Illinois Debarred and Suspended List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive UEI, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. • For assistance navigating government application prequalification procedures, refer to IDHS GATA Prequalification Assistance. • Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed until applicant is prequalified. • The following information is required to complete registration: o Organization's Unique Entity Identifier (UEI); For additional information on UEI, refer to Section Unique Entity Identifier and System for Award Management (SAM) below; o Organization's Federal Employer Identification Number (FEIN); o Organization type; o Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations); o Organization's name; o Organization's mailing address; o Organization's primary email address; o Organization's primary phone number; o Organization's fiscal year-end date • Applicants will not receive an award if pre-award requirements are not met. Indirect Cost Rates • Indirect Costs may be applied to this grant award. Indirect cost rates must be approved. Indirect Cost Requirements and Restrictions • In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. • Every organization that receives a state award must make an indirect cost rate proposal or election in the State of Illinois Grantee Portal, Centralized Indirect Cost Rate Election System, including organizations that are choosing not to claim payment for indirect costs. • Indirect Cost Rate Election: o Federally Negotiated Rate: Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA and submit an Indirect Cost Rate Proposal in the Illinois Centralized Indirect Cost Rate System. o State Negotiated Rate: The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the Illinois Centralized Indirect Cost Rate System if they do not have a Federally Negotiated Rate and would like to negotiate a rate with the State of Illinois. o De Minimis Rate: An organization may elect a De Minimis rate of 10% of modified total direct cost (MTDC)**. Once established, the De Minimis rate may be used indefinitely. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. **2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subrecipient s up to the first $25,000 of each subaward or subcontractor (regardless of the period of performance of the subawards and subrecipients under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontractor in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. o No Rate: Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into the Indirect Cost Rate Election System. o State Funded Universities/Institutions: Maximum reimbursement for indirect costs is restricted to 10% Off Campus and 20% On Campus with MTDC base. • The Illinois Centralized Indirect Cost Rate System will allow your organization to document your already established federally approved indirect cost rate or complete an indirect cost rate proposal (see State Negotiated Rate above). Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII. • Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification. If the organization elects to submit a Federally Negotiated Rate or a State Negotiated Rate, they will receive an invitation to submit their proposal in the Illinois Centralized Indirect Cost Rate System. • Organizations that have previously established an indirect cost rate election and would like to continue with a Federal or State Negotiated Rate must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year. • Organizations that do not make a submission inside the Illinois Centralized Indirect Cost Rate System within the required timeframes will not be allowed to claim indirect cost reimbursement. • For more information, see: Centralized Indirect Cost Rate User Manual GATA Registration in CSA • The CSA Tracking System is the system the IDHS utilizes for approving budgets and issuing grant awards. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA. While registration in CSA is not part of the prequalification process, successful applicants will NOT be issued an award without a fully approved budget in the CSA System.

Address to Request Application Package • The complete application package (this Notice of Funding Opportunity, including links to required forms) is available through the Illinois Catalog of State Financial Assistance and at the Mental Health Grants – FY 2025 Website. • Each applicant must have access to the internet. The Department's website will contain information regarding the materials necessary for submission. • Additional copies may be obtained by contacting the Division of Mental Health by emailing DHS.DMHGrantApp@illinois.gov. Content and Form of Application Submission Required Content • Applications must include the required documents and demonstrate that the program eligibility requirements have been met. The Department will not contact applicants for missing items listed below. Applicants that do not include all the following documents will be considered substantially incomplete and will not be considered for funding. • All Application Materials should be submitted in one email (size permitting), as separate pdf documents: o Uniform Application for State Grant Assistance o Project Narrative o Conflict-of-Interest Disclosure o Subcontractor Budgets, if applicable o Advance Payment Request Cash Budget Form, if applicable Required Forms • The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. The document requires the signature and email address of the organization's authorized representative. Applicants must apply for the Consent Decree they will serve. A Suffix will need to be used when submitting your budget (under “Grant Suffix” in CSA). Details about this can be found under Budget Requirements below. A separate application and Project Narrative must be submitted for each Consent Decree. For example, if an applicant applies for funding for the Colbert Consent Decree and the Williams Consent Decree, two applications and two narratives must be submitted, one associated with each location Consent Decree for the program. • Page one of the application is pre-populated with the appropriate information. Applicants must not complete anything on Page one. The correct application must be used. • On Page three, applicants will need to include the amount for the specific Consent Decree on each individual application which they are applying and sign. • The applicant submission email address will be used for official communication between the Department and the applicant organization for matters regarding this application. Budget Requirements • Deadline for submission of the budget, in the CSA Tracking System, is the same as the application deadline. • The CSA Tracking System is where the IDHS requires all applicants to enter their GATA Budget information. It is also where IDHS staff will review and take action on the proposed budget. The CSA Tracking system requires that you have different credentials than what you have for the Illinois GATA Grantee Portal. • A separate budget and budget narrative must be completed, electronically signed, and submitted in the CSA tracking system with the status as “GATA Budget signed and submitted to program review” for each Consent Decree for which you are applying. Under “Grant Suffix” Column in CSA you must include the suffix listed below. The Consent Decree suffixes are as follows: o Colbert Consent Decree: Suffix CCD o Williams Consent Decree: Suffix WCD • There is space when preparing the budget on each line item for the budget narrative. For each line in the budget the applicant will describe why each expenditure is necessary for program implementation and how the amount was determined. Please include cost allocations as necessary. The Budget narrative (including MTDC base exclusions as appropriate) must clearly identify indirect costs, direct program costs, direct administrative costs, and describe how the specified resources and personnel have been allocated for the tasks and activities within each line item. See instructions for the CSA Tracking System and Budget Information. The budget should be prepared to reflect 12 months. • A Budget Template can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted. Applicants will NOT be issued an award without the applicant’s fully approved budget in the CSA System. Subcontractor budget(s) • If applicant is planning to use a subcontractor, a pdf copy of the subcontractor budget must be submitted as a separate pdf document with the other application materials. • Subcontractor budgets shall be submitted on the GATA Uniform Grant Budget Template (GOMBGATU—3002). Grant Fund Use Requirements • All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. • Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. • Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the scope of work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. • Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS: o Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) o Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) o Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) o Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445). o Deposits for items, services, or space Pre-Award Requirements • All applicants are required to complete a risk assessment prior to execution of a grant award. The Internal Controls Questionnaire (ICQ) is the instrument used to assess risk of grantees by identifying an organization's potential weaknesses. The ICQ is accessed through the Grantee Portal. • The deadline to submit the ICQ is April 15, 2024, 12:00 PM (Noon) Central Time Unique Entity Identifiers and SAM Registration • Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to: o Be registered in SAM.gov before the application due date. o Provide a valid unique entity identifier (UEI) in its application. o Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. o The Department may not make an award until applicant has fully complied with all UEI and SAM requirements. o The Department may determine that an applicant is not qualified if they have not complied with requirements and use that determination as a basis to award another applicant. Application Due Date and Time: • The Department must receive the Full Application: o Due on April 8, 2024, at Noon Central Time. • Applicants must electronically submit the complete application including all required narratives and attachments to DHS.DMHGrantApp@Illinois.gov. • Documents must NOT include a password nor be encrypted. • Subject to appropriation, the grant period will begin no sooner than July 1, 2024, and will continue through June 30, 2025. • IDHS cannot guarantee a start date of July 1, 2024, if application submissions are received after the due date referenced in the Program Summary above. • Emails into this box are electronically date and time stamped upon arrival. For your records, please keep a copy of your email submission with the date and time it was submitted, along with the email address to which it was sent. The email of the original sender of the application will be used for official communication between the Department and the applicant organization for matters regarding this application. • If an applicant experiences technical difficulties, an email must be sent to DHS.DMHGrantApp@illinois.gov prior to the submission deadline. If State systems are deemed to be working properly, it is the applicant's responsibility to ensure their application materials arrive at the appropriate email address before the submission deadline date and time. • IDHS/DMH is under no obligation to review applications that do not comply with the above requirements. • Applicants will receive an email to notify them that the application was received. The email reply will be sent to the original sender of the application materials. • The subject line of the email MUST state: o Your Entity’s name o 791 Accessible Housing and Assistive Technology Intergovernmental Review • Not applicable to Illinois State Awards. Grantee Conflict of Interest Disclosures • Every grantee and subcontractor must disclose in writing any actual or potential Conflict of Interest as part of the grant application packet using the Grantee Conflict of Interest Disclosure Form IL444-5205. • Grantee Conflicts of Interest include, but are not limited to: o Grantee has an employee, board member, trustee, or immediate family member who: ? Holds an elected or appointed office in Illinois. ? Holds a seat in the Illinois General Assembly. ? Is an officer or employee of any State board, commission, authority, or holds an elected or appointed position or is employed in any of the offices or agencies of State government. o Grantee has a financial interest, including ownership of stocks or bonds, in a firm which is a vendor or contractor. o Grantee has outstanding financial commitments to any vendor or contractor. o Grantee has a close personal relationship. such as a spouse, dependent child, or member of the technical advisor's household, that may compromise or impair the fairness and impartiality of the technical advisor and grants officer during the solicitation development, proposal evaluation, award selection process, and management of an award. o Grantee has any negotiation of employment with current or potential subcontractor or vendor. • Additional examples of Grantee Conflicts of Interest can be found in the Grant Accountability and Transparency Act (GATA) Website Resource Library. Mandatory Forms • Uniform Application for State Grant Assistance • Project Narrative • Uniform Grant Budget Template (Submit in CSA)| Instructions • Subcontract Budget, if applicable submit as a separate attachment • Conflict of Interest Disclosure submit as a separate attachment • Advance Payment Request Cash Budget Form (IL444-4985) submit as a separate attachment (no submission will result in default to Reimbursement Method)

Project Narrative • A Project Narrative is required to support the Uniform Application for State Grant Assistance (GA) for non-competitive grants. The purpose of the Project Narrative is to describe the organization’s program activities and design for implementing and administering the program for the upcoming State Fiscal Year (SFY). This Project Narrative will include information that is specific to your organization’s proposed program services and be considered part of your grant agreement. Submission of this Project Narrative is required to fulfill contractual obligations.

State Award Notices • Applicants recommended for funding under this non-discretionary opportunity will receive a Notice of State Award (NOSA). This notification is sent to the main contact listed in the Grantee Portal; therefore, it is important to keep contact information in the Grantee Portal updated. The NOSA shall include: o Grant award amount o The terms and conditions of the award o Specific conditions, if any, assigned to the applicant based on the fiscal and administrative risk assessment (ICQ). • Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be Accepted or Declined by the grants officer (or equivalent). This acceptance of the NOSA effectively accepts the state award amount and all conditions set forth within the notice. This accepted NOSA is the document authorizing the Department to proceed with issuing a grant agreement. The NOSA must be Accepted or Declined through the Grantee Portal. A hard copy is not required. • The NOSA is NOT an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs at the non-State entity's own risk). • After the Uniform Grant Agreement is published in the CSA Tracking System, it must be signed, and the signature page submitted to the Office of Contract Administration at DHS.DHSOCA@Illinois.gov. • An award is NOT considered to be fully executed until both parties have signed the grant agreement. IDHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller. Simplified Acquisition Threshold – Federal and State Awards • Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold (currently $250,000) (Refer to 2 CFR 200 Section 200.1 Definitions). Therefore, the grantee is subject to Simplified Acquisition Threshold and related requirements. o IDHS prior to making an award with a total amount greater than the Simplified Acquisition Threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313); o That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a State or Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; o IDHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under State and Federal awards when completing the review of risk posed by applicants as described in § 200.206. • (From 2 CFR 200.1 Definitions): Simplified Acquisition Threshold means the dollar amount below which a non-Federal entity may purchase property or services using small purchase methods (see § 200.320). Non-Federal entities adopt small purchase procedures in order to expedite the purchase of items at or below the simplified acquisition threshold. The simplified acquisition threshold for procurement activities administered under Federal awards is set by the FAR at 48 CFR part 2, subpart 2.1. The non-Federal entity is responsible for determining an appropriate simplified acquisition threshold based on internal controls, an evaluation of risk, and its documented procurement procedures. However, in no circumstances can this threshold exceed the dollar value established in the FAR (48 CFR part 2, subpart 2.1) for the simplified acquisition threshold. Recipients should determine if local government laws on purchasing apply. Administrative and National Policy Requirements • The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services. • You can find a sample of the FY25 grant agreement at IDHS Uniform Grant Agreement. Payment Terms • Grantees will receive payment by one of the three payment methodologies (Advance Payment, Reimbursement or Working Capital Advance). Grantees will automatically be paid via Reimbursement Method unless a request for Advance Payment Method or Working Capital Advance Method is made using the IDHS Advance Payment Request Cash Budget Template (Cash Budget). • Advance Payment Method (Advance and Reconcile) o An initial payment will be processed in an amount equal to the first two months' cash requirements as reflected in the Advance Payment Requirements Forecast (Cash Budget) Form submitted with the Grantee's application. The initial payment will be processed upon execution of the grantee's Uniform Grant Agreement. o Grantees must submit monthly invoices in the format and method prescribed in the Grantee's executed Uniform Grant Agreement. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. Invoices must include only allowable incurred costs that have been paid by the Grantee. For programs that have Grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. o Subsequent monthly payments will be based on each monthly invoice submitted by Grantee to Grantor, and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date. o Grantees that do not expend all advance payment amounts by the end of the Award term or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective budget, must return the funds within 45 days. o Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. o Failure to abide by advance payment governance requirements may result in grantee losing their right to advance payments. • Reimbursement Method o IDHS will disburse payments to Grantee based on actual allowable costs incurred as reported in the monthly financial invoice submitted for the respective month, as described below. o Grantees must submit monthly invoices in a format prescribed by Grantor. Invoices must include all allowable incurred costs for the first and each subsequent month of operations until the end of the Award term. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. As practicable, Grantor shall process payment within 30 calendar days after receipt of the invoice, unless the State awarding agency reasonably believes the request to be improper. o Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. • Working Capital Advance Method o IDHS Grant Program Managers will advance working capital payments to the grantee to cover their estimated disbursement needs for an initial period not to exceed two months of grant expenses. Startup costs may be approved if determined by IDHS Grant Program Managers to be allowable. o Grantees must submit monthly invoices for each of the one or two months covered by the Working Capital Advance in the format and method prescribed by the Grantor. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. Invoices must include only allowable incurred costs that have been paid by the grantee. For grant programs that have grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. o Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. o Working Capital Advance Payments are limited to a single occurrence per grant term. o Following the initial working capital advance payment, grantees will be paid via advance or reimbursement method as appropriate. • Grantees selecting the Advance Payment Method, or the Working Capital Advance Payment Method must complete the Advance Payment Request Cash Budget Template as described in the procedures above. In addition, please note: If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application materials as a separate document. • Home Modification Payments o The maximum amount allotted per Colbert & Williams Class Member for Home Modifications and Adaptive Equipment and Assistive Technology must be $5,000. Where there is a need for standard durable medical equipment, the Class Member’s Medicaid and/or Medicare health plan funding should be explored first. IDHS will advise the Managed Care Organization Care Coordinator to investigate other funding which is available to the Colbert & Williams Class Member and advise the grantee of such availability. Class Members not enrolled in a health plan will have access to grant funds based on their need. Any non-standard assistive technology equipment will be available to Class Members through UIC ATU grant funds based on the member’s needs. If prioritization of adaptive equipment, assistive technology, and accessibility modifications needs to occur based on funding limitations, IDHS advise the Managed Care Organization Care Coordinator to consult with the Colbert & Williams Class Member and advise the grantee of prioritization decisions made. Class Member needs for Adaptive Equipment, Assistive Technology, and Accessibility Modifications which still exceed available funds may be reviewed by DHS on IDHS case-by-case basis. o Services under this agreemsent must not include or duplicate those being provided by the Grantee to the State under its agreement with Department of Human Services or another agreement with the State. • The Monthly Invoice IL444-5257 Template must be used for all DMH programs and submitted no later than 15 days after the end of the month. All invoices shall be HIIPA compliant and encrypted utilizing DHS approved encryption software and emailed to DMH at the email address listed above. • Invoice and PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov • Invoice and PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov • Invoice and PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov • Payment Forms o Monthly Invoice IL444-5257 o Advance Payment Request Cash Budget Form (IL444-4985) Only if requesting an advance payment

April 8, 2024, at Noon Central Time

45-60 Days

NA.

• This program will be awarded as a 12-month term agreement. • Continued Funding of this Program is at the sole discretion of IDHS and is contingent on meeting the follow criteria: o Applicant has performed satisfactorily during the most recent past funding period. o All required reports have been submitted on time, unless a written exception has been provided by the Division. o No outstanding issues are present (i.e. in good standing with all pre-qualification requirements); and o Funding for the budget year has been appropriated in the state's approved fiscal year budget.

Cost Sharing or Match Requirements • Providers are not required to participate in cost sharing or provide match. • Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant

Procurement Contract Allowability • Subcontract Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The applicant Agency shall retain sole responsibility for the performance and monitoring of the Subcontractor. • The release of this funding opportunity does not obligate the Illinois Department of Human Services to make an award. Funding Restrictions Pre-Award Costs • Pre-award costs are not allowable. • IDHS grants are governed by 2 CFR. Part 200, Subpart E-Cost Principles and 30 ILCS 708 which include information on allowable costs, audit requirements, and financial records.

• Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: o Periodic Financial Reports. o Close-out Reports. o Periodic Performance Reports. o Close-out Performance Reports. o Other Unique Programmatic Reporting Requirements: Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department. • If the State share of any State award may include more than $500,000 over the period of performance, applicants are also subject to the reporting requirements reflected in Appendix XII to 2 CFR 200. • Non-compliance with any of the identified reports may lead to being placed on the Illinois Stop Payment List (SSPL). • Grantee shall submit these reports) to the appropriate email address listed below. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the UGA to be reimbursable. o PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov o PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov o PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov o PPR and PRTP Email Address for All Grants: DHS.DMHQuarterlyReports@illinois.gov • DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website.

See JCAR Title 44 Illinois Administrative Code 7000.90 Auditing Standards

See JCAR Title 44 Illinois Administrative Code 7000.430 Record Retention

State Funded

$2,736,545

Number of Grant Awards • The Department anticipates funding approximately 2 grant awards to provide this program. Expected Amounts of Individual Grant Awards • The Department anticipates that grant awards will be between $76,608 and $2,659,937. • Previous funding amount per grant award on average was $1,368,273.

NA

Title 59: Mental Health of the Administrative Code 2 CFR 200/45 CFR Part 75 Uniform Administrative Requirements, Cost Principles, and Audit Requirements

NA

IL Department of Human Services, Division of Mental Health

• Program Websites o https://www.dhs.state.il.us/page.aspx?item=160099 o https://www.dhs.state.il.us/page.aspx?item=85526 o IDHS website: www.dhs.state.il.us o Community Service Agreements (CSA) Tracking System o Centralized Repository Vault (CRV) o GATA Learning Management System (LMS)

850 Comprehensive Class Member Transition Program

NA

3/7/2024

FY 2021 : $2,578,770
FY 2022 : $2,682,953
FY 2023 : $2,709,715
FY 2024 : $2,736,545
FY 2025 : $2,736,545