Reports
Program Requirements
A. Implement one or more evidence-based curriculum (EBC) from the Department’s approved list in at least two settings (high school, alternate or community based) to youth age 13-19, with a priority for youth in 9th grade in a prescribed geographic area.
B. In conjunction with Prevention First, the external training provider, develop and carryout plans to recruit, empower, and develop the roles of Parent Champion and Youth Champion at each implementation site.
C. Create or work with an existing multi-sector Community Action Group (CAG) with a minimum representation from seven of ten sectors of the community, which include:
• Parents of middle, junior high, or high school students
• Youth age 15-19
• Educators, such as teachers, counselors, principals, or administrators
• Health Care, such as Family Planning, hospitals, school clinics, or medical providers, local or regional health departments
• Family Support & Social Services, such as organizations that provide substance abuse, mental health, or domestic violence services, juvenile justice services
• Transportation, such as public transportation or agencies that provide free or low-cost rides to youth for health care services
• Housing, such as public housing social service workers or homeless support services
• Faith Based, such as local churches or faith associations
• Media, such as local TV, Radio, or newspaper staff or online webpage or app developers
• Local Government, such as City government, staffers from state congressional offices, park district, etc.
D. Participate in quarterly CAG meetings and demonstrate how provider is meaningfully and authentically engaging youth, families, and caregivers throughout the development, implementation, and evaluation of the project
E. Develop resource guide of county wide resources and distribute to youth, parents, caregivers, and stakeholders.
F. Implementation sites will annually assess learning environments to determine if they are supportive of LBGTQ and have staff that are trauma informed and understand Positive Youth Development approach using checklist provided by IDHS.
G. Submit report to CPRD that at least 80% of EBC participants have attended at least 75% of sessions delivered across all OPA funded communities.
H. Submit report to IDHS that 75% of targeted schools in service area have been contacted about participation in the Tier 1 MAP project.
I. Plan for sustainability of the project beyond the grant with partner and stakeholder involvement, detailed in work plan
J. Quarterly upload to BOX communication materials used for dissemination of TPP project to inform stakeholders of progress in meeting goals and raise awareness of the program with youth, families/caregivers, and key stakeholders.
K. Submit Memorandum of Understanding (MOU) from each implementation site and implementing partner documenting existing collaboration; or develop one with 30 days of new partnership.
L. Develop a/recruitment/retention/exposure plan for all EBCs implemented outside the traditional middle school or high school settings (i.e. alternative schools, community-based) where participation goals are more difficult to attain due to transitional populations.
2. Additional Requirements
A. Establish and maintain linkages with schools targeted for services to ensure the schools commitment or the services and with a network of organizations for the purposes of making referrals.
B. Administer entry and exit surveys for the cycles of evidence-based curriculum completed during the fiscal year. Entry and exist surveys must be administered with high school students and exit surveys must be administered with 6th - 8th students. The Provider must secure commitment from schools’ participation in the surveys. The Provider must obtain parental consent from youth participating in the school-based services. The entrance and exist surveys must be submitted by the established deadlines and to the Departments evaluation provider.
C. Submit quarterly in the Departments web-based reporting system, BOX:
• Number of participants (youth and adults) served
• Demographic information (gender, age, and race/ethnicity)
3. Evaluation IDHS and its evaluation provider, the Center for Prevention Research and Development (CPRD) at the University of Illinois, will conduct process and implementation evaluation before and during project implementation to establish project merit and demonstrate and ensure the feasibility and ongoing quality improvement of both project design and performance.
A. Provider will create a population target for each implementation site and update quarterly in the CPRD data collection system, known as “BOX” to monitor progress toward reach goals.
B. Provider will complete roster for each group that includes section implementation information and participant demographics and attendance.
C. Prior to any curriculum adaptation, provider will submit proposed adaptation to CPRD for review.
D. Provider will submit fidelity-monitoring logs, and TPP performance measures.
E. 100% of facilitators will be observed annually by trained observers
F. Prior to youth survey providers will:
i. recruit, high schools, alternate schools, and community-based organizations as settings for the program
ii. ensure that every person interacting with youth who is involved with recruitment, consents, or data collection will be a member of the Research Team and will be required to complete IRB training and sign a Collaborative Agreement.
iii. distribute and collect signed parent/guardian consent forms which are required for participation in the program and voluntary for participation in the evaluation
iv. will be required to help parents understand the purpose of the project to gain their support and willingness to allow their child to participate in the program and the evaluation.
v. will work with schools to include the consent form either at school registration, or in the packets that come home in the first week of school, which include other consent forms, classroom expectations, etc. for parents to review and sign. If it is too late to include the packets at school registration, then packets will be sent to parents prior to implementation of teen pregnancy prevention programming.
vi. will assist community-based organizations to consent youth at the time of intake.
vii. Will obtain youth assent for both the entry and exit survey, which will be completed during class time by facilitators who are familiar with the youth being served.
viii. Will provide class time for completion of youth surveys and if youth does not have parent consent or youth declines assent at time of survey, provider will administer alternate activity to be completed while other students are doing survey.
ix. require staff and subcontractors to participate in interviews with CPRD to capture lessons learned from their experiences. Interviews will focus on the program effectiveness and appropriateness of the EBCs, partnerships and the sustainability of the project, communications and disseminations, challenges encountered, need for additional support and/or training, as well as program successes.
4. Training - Training Opportunities
IDHS and its training provider, Prevention First will provide training opportunities to community-based youth services agencies that serve at-risk youth throughout Illinois, multiple times throughout the year. The Applicant will work with the state to develop an approved detailed training plan, utilizing established and agency-developed curricula in presenting evidenced-based approaches to evidence-based education, adult preparation subjects, community coalition building, program/classroom management, positive youth development, trauma, strategies for risk reduction, cultural competency, as well as other youth service related activities.
Examples of individual trainings that should be included but not be limited to: Evidence-based curriculum/a, Adult Preparation Subjects, Classroom Management, non-discriminating of sexual orientation or gender (LGBTQ), Bullying (safe and supportive environments), Substance Abuse, Adolescent Brain Development, trauma informed practices, program evaluation/outcomes strategies and program specific data reporting system training.
The trainer will evaluate its performance of each training session. The Applicant may use an evaluation tool of its choice; it must assess participants’ opinions regarding the quality and relevance of the instruction.
5. Technical Assistance by the Department
The program staff will provide an annual classroom observation and interact with the Division’s Community Support Services Consultants (CSSC) in the five regions. The CSSCs maintain a working knowledge and relationship with community-based organizations and local health departments. The CSSC will be engaged in the on-site quality assurance and compliance monitoring visits in coordination with the project manager.
6. Performance Measures
A. Evidenced based curriculum/s will be implemented in at least 2 sites
B. Recruit Parents and youths to become “Champions for TPP” at each implementation site
C. CAG will have at least 7 of 10 sectors represented and meet quarterly
D. Engage youth, families, and caregivers throughout the development, implementation, and evaluation of the project
E. Distribute Resource and Referral Guide to youths, parents, and stakeholders
F. Provider will assess implementation sites to determine if they are supportive environments for youth
G. Provider will submit report to CPRD that youth have attended sessions delivered across all OPA funded communities
H. Provider will develop a/recruitment/retention/exposure plan for all EBCs implemented outside the traditional high school settings (i.e. alternative schools, community-based) where participation goals are more difficult to attain due to transitional populations and submit to IDHS Project Coordinator
I. Provider will create a population target for each implementation site and update quarterly in the CPRD data collection system, known as “BOX” to monitor progress toward reach goals.
J. Provider will complete roster for each cycle that includes section implementation information and participant demographics and attendance.
K. Provider will submit any proposed adaptations to the relevant evidence-based curriculum to CPRD. All adaptations will be submitted to the Federal Officer to determine if the adaptation is considered “minor” or “major”. Based on the answer given by the Federal Officer, the OPA adaptation process will be completed prior to implementation of the adaptation.
L. Provider will submit fidelity-monitoring logs and TPP performance measures
M. Provider will complete IRB training and Collaborative Agreements
N. Plan for sustainability of the project
O. Quarterly upload to BOX communication materials used for dissemination of TPP project.
P. Submit Memorandum of Understanding (MOU) from each implementation site and implementing partner
Q. Distribute and obtain signed parent/guardian consent which is required for participation in the program and voluntary for participation in the evaluation
R. Provide class time for completion of youth surveys and if youth does not have parent consent or youth declines assent at time of survey, provider will alternate activity to be competed while other students are doing survey
S. Staff and subcontracts will participate in interviews with evaluator. Interviews will focus on the program effectiveness and appropriateness of the Evidence-based curriculum, partnerships and the sustainability of the project, communications and disseminations, challenges encountered, need for additional support and/or training, as well as program successes.
Additional Requirements:
• Provider will help parents understand the purpose of the project to gain their support and willingness to allow their child to participate in the program and the evaluation.
• Provider will work with schools to include the consent form either at school registration, or in the packets that come home in the first week of school, which include other consent forms, classroom expectations, etc. for parents to review and sign.
• Provider will obtain youth assent for both the entry and exit survey, which will be completed during class time by facilitators who are familiar with the youth being served.
• Provider will provide class time for completion of youth surveys and if youth does not have parent consent or youth declines assent at time of survey, provider will administer alternate activity to be completed while other students are doing survey.
• Provider will require staff and subcontractors to participate in professional development assessments to be administered by Prevention First and summarized by CPRD.
• Provider will require staff and subcontractors to participate in interviews with CPRD to capture lessons learned from their experiences. Interviews will focus on the program effectiveness and appropriateness of the EBCs, partnerships and the sustainability of the project, communications and disseminations, challenges encountered, need for additional support and/or training, as well as program successes