IDPH: Office of Disease Control

HIV Housing Facility Grant shall provide emergency Housing, operating costs and supportive services to persons living with HIV/AIDS within the State of Illinois. The Department intends to award eight (8) regional HIV housing facility grant awards based on applicant meeting the minimum score required for this application. This grantee shall ensure the provision of necessary medical care and support services, provide shelter housing/beds, housing case management to help secure stable long-term housing for homeless people in Illinois living with HIV, increase the numbers of minority and disproportionately infected individuals in medical care, and improve collaborations and community engagement at the local level.

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National Affordable Housing Act 42, U.S.C. 12901

HOPWA funds may be used to assist all forms of housing designed to prevent homelessness.

Yes

The Grantee will provide the following services and agrees to act in compliance with all State and Federal statutes and administrative rules applicable to the provision of services pursuant to this Agreement. The grant application submitted by Grantee related to this Agreement is hereby incorporated and made a part of this Agreement. • Provide onsite outreach through exhibits, meetings and educational presentations to a minimum of 1,500 providers in all eight HIV Care Connect regions • Disseminate a minimum of 2,500 HIV Care Connect communication toolkits • Facilitate publication of articles about HIV Care Connect to a minimum of 15 organizational newsletters or relevant sources • Reach a minimum of number of unique clients through electronic mediums • A minimum of 2,500 unique clients through electronic mediums • A minimum of 500 unique visitors to the HIV Care Connect mobile website • A minimum of 500 unique followers using the HIV Care Connect Facebook, Twitter and Linked-In pages • Place the HIV Care Connect website link on a minimum of ten organizational websites The Grantee will require that all Part B funded services providers have a cultural and linguistic competence training or materials, as defined by HRSA as “a set of congruent behaviors, attitudes and policies that come together in a system or agency or among professionals and enable that system, agency, or those professionals to work effectively in cross-cultural and linguistically diverse situations. The National Standards for Culturally and Linguistically Appropriate Services in Health Care published by the U.S. Department of Health and Human Services is available at: http://www.omhrc.gov/CLAS The Grantee will assume responsibility for monitoring grant funds to ensure 95% or greater of the total award is expenses by the end of the grant period. If the Lead Agency anticipates exceeding 5% of unexpended grant funds by the end of the grant period, the Project Director will submit a de-obligation request to the Department in writing by the specified deadline. The Grantee will assume responsibility for the distribution of funds to subgrantees for the provision of services as specified in the Department’s Ryan White Part B Manual and in accordance with the work plan, budget, ad subgrants on file with and approved by the Section. The Grantee will execute subgrants for services and submit signed copies to the Section along with the Subgrantee Authorization form, no later than 30 days after the execution of said subgrant. Each subgrant shall identify the subgrantee and shall include scope of services, budget period, detailed budget, Medicaid provider number for all Medicaid-covered services or proof of application for Medicaid certification and current mailing address. No reimbursement may be sought before the Section has received signed copies of the subgrants, along with the Subgrantee Authorization Form for each subgrant. The Grantee will actively participate in Quality Management programming, as guided by the Department. The Grantee will permit annual programmatic and fiscal site monitoring visits to be scheduled with a minimum of 30 days’ notice from the Department (unless mutually agreed upon differently in writing) and to be conducted in a manner that will provide minimal disruption in the provision of services which includes facilitating the process by assisting in arranging record reviews, interviews with service recipients and program staff, subgrantee site visit records, and other reasonable requests necessary to adequately monitor grantee activities. Findings and/or recommendations from site monitoring visits will be fully addressed in corrective actions plans (CAPs) as directed in Department guidance. The Grantee will develop a Quality Management Plan, consistent with the IDPH Quality Management Plan format, to be updated (minimally) on an annual basis and submitted to IDPH Quality Management staff on or before March 31 of every hear. The Grantee, or their program designee, will participate in statewide Quality Management discussions as scheduled and implement Quality Improvement initiatives as directed by the Department. The Grantee will collaborate with IDPH Quality Management staff as necessary to coordinate Quality Management activities. The Grantee will collect their program data for Quality Assurance monitoring and develop at least one formal Quality Improvement initiative annually, in addition to participation in any statewide Quality Improvement initiatives. When developed, all Quality Improvement reports and activities must be provided to the IDPH Quality Management program. The Project Director, or pre-approved representative by the Department, will participate in all Department required trainings, which may include (but may not be limited to) Integrated Planning Group meetings, the annual IDPH HIV/STD Conference, cultural competency, data security and confidentiality, and disseminate relevant information to appropriate staff and subgrantees. The Grantee will provide Ryan White Part B budgets, quarterly progress reports, final progress reports and any other required reports or information to the Department, using the Section’s specified deadlines. The Grantee will maintain all financial and service records in such a way as to demonstrate compliance with the agreement. Grantee shall make said records available for inspection by the Department upon request. Financial and service records shall be maintained for four years after termination of this agreement. • The Grantee will enter and maintain all Department contract management data into the Section approved database system, Provide Enterprise within 15 business days of collection. • The Grantee is prohibited from importing any information into Provide Enterprise without written consent from the Department. • The Grantee is prohibited from exporting any information from Provide Enterprise without written consent from the Department. • All materials for publication must be approved by the Section prior to printing, broadcast or publications and use of the Section approved HIV Care Connect logo(s). Upon approval by the Section, all brochures, booklets, flyers, journal articles, programs, advertisements (including but not limited to websites), prepared with funds from this grant must include the following statement: “Funding for this (event, publication, etc.) was made possible by funds received from the Illinois Department of Public Health. • The Grantee shall comply with the HRSA Ryan White program guidelines, requirements and policy clarification notices, which are available at: http://www.hab.hrsa.gov/manageyourgrant/files/programmonitoringpartb.pdf http://www.hab.hrsa.gov/manageyourgrant/files/fiscalmonitoringpartb.pdf http://www.hab.hrsa.gov/manageyourgrant/files/universalmonitoringpartb.pdf http://www.hab.hrsa.gov/manageyourgrant/files/programmonitoring faq.pdf https://habhrsa.gov/program-grants-management/policy-notices-and-program-letters The Grantee shall comply with the Illinois Department of Public Health Ryan White Part B program guidelines and standard operating procedures, which are available in Provide Enterprise.

Nonprofit Organizations;

Grant application is for eight (8) tax exempt HIV housing facilities. This funding opportunity is available to community-based organizations. Applicants must have paid all due County, State and Federal Taxes or have an approved payment plan in place. Applicant organizations may not be convicted of bribing or attempting to bribe an officer or employee of the State of Illinois or any other State, nor has made an admission on the record of having so bribed or attempted to bribe (30 ILCS 500/50-5). If the applicant organization has been convicted of a felony, at least five years must have passed after the date of completion of the sentence for such felony, unless no person held responsible by a prosecutor’s office for the facts upon which the conviction was based continues to have any involvement with the business (30 ILCS 500/50-10). If the applicant organization, or any officer, director, partner, or other managerial agent, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, at least 5 years have passed since the date of the conviction. (30 ILCS 500/50-10.5) Eligible applicants must comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Public Works Employment Discrimination Act (775 ILCS10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

People Living With HIV/AIDS (PLWHA)

Formula Grants

Public Safety

Applicants should review the individual HRSA Notice of Funding Opportunity (NOFO) issued under this CFDA program for any required proof or certifications which must be submitted prior to or simultaneous with submission of an application package. 45 CFR 75, Subpart E - Cost Principles applies to this program.

All grantees are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, complete a prequalification process, and be determined "qualified" as described in Section 7000.70. Registration and prequalification is required before an organization can apply for an award. The entity is "qualified" to be an awardee if it: 1) has an active UEI number; 2) has an active SAM.gov account; 3) has an acceptable fiscal condition; 4) is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State requires the entity's organization type to be registered. Governmental entities, school districts and select religious organizations are not required to be registered with the Illinois Secretary of State. Refer to the Illinois Secretary of State Business Services website: http://www. cyberdriveillinois.com/departments/business_services/home.html; 5) is not on the Illinois Stop Payment List; 6) is not on the SAM.gov Exclusion List; 7) is not on the Sanctioned Party List maintained by HFS.

Applicants will utilize the IDPH EGRAMS database to submit their grant application. https://idphgrants.com/ Please utilize the instructional guide. https://idphgrants.com/admin/ViewAppDocs.aspx?fnam=EGrAMS%20Instructional%20Guide%20-%20Initiate%20Grant%20App%20YBD.pdf

Grants will be awarded to applicants that submit: (1) an acceptable detailed description of the HIV-related services provided in the State to individuals and families with HIV disease during the year preceding the year for which the grant is requested, and the number of individuals and families receiving such services; (2) a comprehensive plan for the organization and delivery of HIV health care and support services to be funded with assistance received under this part that shall include a description of the purposes for which the State intends to use such assistance; (3) an assurance that the public health agency administering the grant for the State will periodically convene a meeting of individuals with HIV, representatives of recipients receiving both HIV Emergency Relief and HIV CARE Grants, providers, and public agency representatives to develop a statewide coordinated statement of need; and (4) an assurance by the State that; (A) the public health agency that is administering the grant for the State will conduct public hearings concerning the proposed use and distribution of the assistance to be received; and (B) the State will (a) to the maximum extent practicable, ensure that HIV-related health care and support services delivered pursuant to a program established with assistance provided under this part will be provided without regard to the ability of the individual to pay for such services and without regard to the current or past health condition of the individual with HIV disease; (b) ensure that such services will be provided in a setting that is accessible to low-income individuals with HIV disease; (c) provide outreach to low-income individuals with HIV disease to inform such individuals of the services available; (d) for continuum of health insurance coverage, submit a plan to the Secretary that demonstrates that the State has established a program that assures that (d.1) such amounts will be targeted to individuals who would not otherwise be able to afford health insurance coverage; and (d.2) income, asset, and medical expense criteria will be established and applied by the State to identify those individuals who qualify for assistance under such program, and information concerning such criteria shall be made available to the public; (e) provide for periodic independent peer review to assess that quality and appropriateness of health and support services provided by entities that receive funds from the State; (f) permit and cooperate with any Federal investigations undertaken regarding programs; (g) maintain HIV-related activities at a level that is equal to not less than the level of such expenditures by the State for the 1-year period preceding the fiscal year for which the State is applying to receive a grant; and (h) ensure that grant funds are not utilized to make payments for any item or service to the extent that payment has been made.

EGrAMS will generate a Notice of State Award upon successful application review. Upon final approval by IDPH of the EGrAMS grant application, the applicant will be sent one grant agreement through EGrAMS. Each applicant will be required to print the grant agreement, sign it, and return (mail or email) it to IDPH for execution. After execution, a copy of the executed grant agreement, along with a Grant Instructions and reporting requirements will be returned to the applicant via e-mail.

Application deadline is April 30th 2024. Reimbursement reports are due the 15th of the month for prior months expenditures. Quarterly Reports due 30 days from the end of each Federal fiscal quarter.

15 to 30 days

Merit-Based Review Appeal Process For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding determinations/outcomes may not be contested and will not be considered by the Department's Appeals Review Officer. To submit an appeal, the appealing party must: o Submit the appeal in writing and in accordance with the grant application document through IDPH's Merit-Based Review Appeal Request Form available in the following link https://app.smartsheet.com/b/form/ed4d113385de41feb38964a8005ce72b. Appeals must be received within 14 calendar days after the date that the grant award notice was published. Appeals must include the following information: The name and address of the appealing party, Identification of the grant, A statement of reasons for the appeal, If applicable, documents or exhibits to support statement of reason The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all relevant, requested information. The ARO must review the submitted Appeal Request Form for completeness and acknowledge receipt of the appeal within 14 calendar days from the date the appeal was received. o The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant process and the impact of the recommendation. The appealing party must supply any additional information requested by the agency within the time period set in the request. The ARO shall respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required..

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This is a formula grant application and no matching funds required.

Funds cannot be used for major rehabilitation activities. All grant funds must be used for the sole purposes set forth in the grant proposal and application and must be used in compliance with all applicable laws. Grant funds may not be used as matching funds for any other grant program unless specifically allowed under grant program guidelines. Use of grant funds for prohibited purposes may result in loss of grant award and/or place the grantee at risk for repayment of those funds used for the prohibited purpose. Regardless of the source of funding (federal pass-through or State), all grant-funded expenses must be compliant with Cost Principles under Subpart E of 2CFR200 unless an exception is noted in federal or State statutes or regulations. Allowability Allowable – All grant funds must be used for items that are necessary and reasonable for the proper and efficient performance of the grant and may only be used for the purposes stated in the grant agreement, work plan, and budget. Items must comply with all applicable state and federal regulations. Allocable – Grant-funded costs must be chargeable or assignable to the grant in accordance with relative benefits received. The allocation methodology should be documented and should be consistent across funding sources for similar costs. Reasonable – The amounts charged for any item must be reasonable. That means the nature and amount of the expense does not exceed what a prudent person under the same circumstances would expend; and that the items are generally recognized as ordinary and necessary for the performance of the grant.

"Please refer to the NOFO and Notice of Award for any applicable program, data, and fiscal reports. No cash reports are required." "Recipients must submit a Federal Financial Report (FFR) or SF 425 within 90 days after the end of the budget period. Expense reports are not applicable."

Article XV Audit Requirements: Audits Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.

Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333 or 44 Ill. Admin. Code §§ 7000.430(a) and (b).

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Tricia Patterson, Illinois department Public Health HIV/AIDS Unit, 525 West Jefferson Street, Springfield, IL 62761 Phone 217-524-5983

HOPWA program regulations 24 CFR 574

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11/30/2018

FY 2017 : $1,836,161
FY 2018 : $1,770,000
FY 2019 : $720,000
FY 2020 : $720,000
FY 2021 : $720,000
FY 2022 : $525,000
FY 2023 : $525,000
FY 2024 : $525,000
FY 2025 : $720,000