Firearm violence has deeply harmed neighborhoods, communities, and the entire State of Illinois, both through the immediate loss of life and the long-term, harmful effects of trauma experienced by victims, witnesses, and others. To reduce firearm violence, the Illinois General Assembly passed the Reimagine Public Safety Act (RPSA) (430 ILCS 69). The RPSA calls for a comprehensive approach to reducing firearm violence through targeted, integrated behavioral health services and economic opportunities in communities with the greatest concentration of firearm victims. As part of this approach, TIBHS will provide trauma informed behavioral health services in the highest-risk Greater Illinois communities. These services will address the impact of community violence exposure and will work to reduce the likelihood that youth who have been traumatized will engage in violence themselves. Organizations will provide psychoeducation, psychological- first aid, navigation/service linkage, and behavioral health therapy to youth and young adults that have been harmed by or are at highest risk of being harmed by firearm violence. Services can also be provided the participants’ family. Services will be tailored based on community, individual, youth and family needs.

n/a

These programs are authorized by the Reimagine Public Safety Act (RPSA) (430 ILCS 69/35) and implemented by Executive Order 2021-29.

n/a

3 Required Services and Programming The DHS Office of Firearm Violence Prevention (OFVP) is investing in the highest-risk Greater Illinois communities to provide trauma informed behavioral health services intended to address the impact of community violence exposure. The OFVP is seeking applications from organizations with the ability to provide screening and assessment; psychoeducation (including but not limited to psychological first aid); navigation/service linkage; and behavioral health therapy to youth and young adults ages 6-24 that have been harmed by or are at highest risk of being harmed by firearm violence. Services can also be provided the participants’ family. Services will be tailored based on community, individual, youth and family needs. Services and programming will include but not be limited to: a Engage youth and young adults ages 6-24 and their associated families, at the highest risk of harming someone or being harmed by firearm violence in programming. Organizations will promote their programming in the community, including but not limited to partnerships with faith-based organizations, schools, law enforcement and their municipality’s Violence Prevention Coordinating Council (VPCC). Organizations will accept referrals from other RPSA funded violence prevention, youth development, and youth intervention programs. See the OFVP website for a list and description of other RPSA programs. Participants can also be connected to programming by community residents and community organizations. Providers will ensure youth intervention services participants meet at least one of the criteria below: i Active street involvement An association with or a reputation or key role (influencer) in or a family history of activity or involvement in an historically marginalized group that is disconnected from mainstream economy and/or social services and is or has participated in illegal activity. ii Justice-system involvement (a) Recently released from jail, prison, or/other detention facility (e.g., County Jail, Illinois Department of Corrections (IDOC), Illinois Department of Juvenile Justice (IDJJ) facilities, juvenile detention centers, or (b) Prior arrest(s), charge(s), or conviction(s) for violent felonies (e.g., homicide, aggravated battery, armed robbery, weapons charges) iii Previous victimization and trauma associated with community violence (a) Recent victim of violence, or (b) Family/friend of recent victim of violence iv Exhibits violent behavior (includes online) Aggressive or violent behavior and/or threats of violence v Resides in municipal blocks with high concentrations of firearm violence vi Is identified as having experienced trauma and associated traumatic stress symptoms/reactions via the trauma informed screening process vii Other risk factors such as family violence and school disengagement. Refer to Appendix L: Individual and Family Risk Factors for complete list. b Provide culturally responsive, developmentally appropriate, trauma-informed behavioral health intervention services, facilitated through a documented client case plan. Applicant organizations must directly provide at least one required service and may subgrant for up to three of the other required elements. Subrecipients will be subject to the same GATA and grant requirements as the grantee. All selected applicants will receive training and technical assistance on trauma screening, assessment, and trauma-specific intervention models. All selected applicants will report on participant demographics, services and performance measures detailed in Section A4. Program components must include: Trauma Informed Screening and Assessment: Trauma screening includes a brief, focused inquiry to determine whether an individual has experienced one or more traumatic events and has specific mental or behavioral health needs related to that traumatic event. Screening can occur as a part of outreach activities in the field or as a part of the program intake process. Screening can be conducted by both clinical and non-clinical professionals including but not limited to case managers, community health educators, or other program outreach staff. Trauma screening should be brief and administered widely to youth and families to help determine whether they should be referred to a more comprehensive trauma informed mental health assessment. Applicants must implement trauma informed screening best practices to identify individuals that would benefit from TIBHS services without re-traumatization or processes that create barriers to service engagement. Trauma-Informed Mental Health Assessment refers to a process that includes a clinical interview, standardized measures, and/or behavioral observations designed to gather an in-depth understanding of the nature, timing, and severity of traumatic events, the effects of those events, current trauma-related symptoms, and functional impairment. The assessment is designed to identify the therapeutic needs of youth and families exposed to traumatic events and develop a systemized method for addressing those needs. Assessments should be performed by a trained clinical professional and should include establishment of a basic treatment plan by which therapeutic services can be administered. For both screening and assessment, applicants are required to adopt or establish evidence informed screening and assessment tools. More information on appropriate screening and assessment approaches can be found at the National Child Traumatic Stress Network and SAMHSA’s Guidance for a Trauma Informed Approach. Trauma Informed Psychoeducation and Psychological First Aid: Psychoeducation should include developmentally appropriate education delivered in the form of a brief intervention with an individual, family or group that aims to educate, normalize, and validate traumatic stress reactions and family experience. Providing psychoeducation is meant to reduce stigma, enhance awareness of symptoms of trauma, and increase the likelihood that individuals who have experienced trauma will engage in further behavioral health interventions. Psychoeducation can also be provided in communities among groups in the aftermath of a traumatic event in the form of psychological first aid. Psychological first aid is comprised of eight core helping actions: contact and engagement, safety and comfort, stabilization, information gathering, practical assistance, connection with social supports, information on coping support, and linkage with collaborative services. Applicants must propose community level psychological first aid in the aftermath of shootings that compliment any individual crisis response provided by RPSA Violence Prevention Service Grantees. All required interventions should include methods for helping communities to cope with the ongoing stress of living where violence is prevalent. Programs should create a safe, supportive space and focus on building resiliency among individuals and families impacted by trauma. Service Linkage and Resource Navigation: To ensure the holistic needs of participants and their families are met, a method for assisting families in seeking access to a variety of social supports that address multiple disparities is needed. This can include facilitated referrals for public benefits, housing and utility support, food assistance, employment assistance, funeral and burial services, youth programming, health services, additional mental health and substance use related resources, etc. Navigating clients and families to these services helps to reduce active stress on families and increases the potential for individuals to focus on treatment. Applicants should utilize a case management approach, which can be carried out by a case manager, community health worker, patient/client navigator, or other related role focused on addressing the social determinants of health that impact recovery outcomes. Appointed staff will evaluate and document client needs and develop a case plan for each individual and family served that includes referrals needed and progress toward achieving linkages. This case planning is not meant to duplicate or replace other established case management services. If the participant is already engaged in case management with another agency, the applicant agency is not required to develop a case plan and instead should coordinate any needed services with the other agency. Trauma Specific Therapeutic Services: The goal of therapeutic services is to provide comprehensive, evidence-based, developmentally appropriate, holistic interventions to youth and families who have experienced violence and trauma. Services can include psychotherapy, individual, group, and family therapy, grief counseling, mindfulness and relaxation-based treatments, art-therapy and other evidence based clinical and social interventions. Evidence based interventions may be adapted to be culturally relevant to the population. More information on appropriate evidence-based interventions can be found at the National Child Traumatic Stress Network. A clinical treatment plan must be developed for all persons receiving therapeutic services under which treatment goals can be documented and tracked. Applicants will also be required to participate in ongoing training related to the latest evidence-based models for trauma assessment, trauma diagnosis, trauma interventions, and other strategies that cater to the specific challenges of the target population being served. Applicants may propose specific training required to implement proposed services. DHS reserves the right to not approve these proposed trainings if DHS’ training and technical assistance provider already provides them. Organizations are also encouraged to provide community level trainings on signs and impact of trauma to foster community awareness and to promote engagement in recognizing symptoms of traumatic stress. c Recruit, train, maintain, and develop staff i Recruit staff who are intimately familiar with and reflective of the community in which they are providing services. ii Implement safety protocols to ensure staff safety, including developing staff safety and self-care plans. iii Provide staff with adequate training opportunities to prepare them to provide program elements effectively and safely. In addition to training related to evidence-based trauma informed practices (described above), additional trainings may include topics such as motivational interviewing and conflict mediation. Training can be provided directly by the organization or through an RPSA Trauma Informed Behavioral Health Services Training Technical Assistance and Support (TTAS) provider. Applicants may propose specific training required to implement proposed services. DHS reserves the right to not approve these proposed trainings if DHS’ training and technical assistance provider can provide them. iv Provide staff with adequate individual or group supervision to assess and improve job performance, attend to secondary trauma and guide service interventions. v Provide and encourage staff with additional staff development opportunities which will build staff’s employment skills, allowing for career advancement. d Participate in IDHS-approved training, technical assistance, and support (TTAS). At a minimum, funded providers will participate in a financial and programmatic assessment conducted by an RPSA TTAS Provider or other IDHS contractor, to determine financial, programmatic and organizational capacity. The provider will have the option to request TTAS services to meet identified capacity needs at no cost. Funded providers will be expected to report quarterly steps taken to address needs identified by the scan(s). Providers will be expected to repeat the agency assessment(s) at an interval to be determined by the OFVP to demonstrate progress toward meeting identified needs. The results of the organizations’ scans will be used to inform training calendar development that will benefit all RPSA funded organizations. e Develop and implement or maintain a Diversity, Equity, and Inclusion (DEI)/racial justice plan that: i Reflects IDHS’ commitment to advance equity and racial justice by enabling all to thrive, regardless of race, zip code, and disability. ii Outlines how the organization ensures equity in access to its supports/services as well as outcomes. iii Includes a plan to identify and address implicit bias in all areas of the organization, including programming. iv Includes an equity and racial justice training plan. v Acknowledges the root causes of firearm violence, including historically racist systemic policies and practices where appropriate. f Additional Programmatic Requirements i Program files Providers will maintain a confidential file on program participants which will include at a minimum: (a) Demographic data (b) Assessment results (c) Documentation of intervention (d) Individualized case plan and treatment plan (e) Record of services provided (f) Record of referrals made for additional services and whether individual received services ii Violence Prevention Coordinating Council (VPCC) The OFVP will require Reimagine Trauma Informed Behavioral Health Service (TIBHS) grantees to work with the service area’s Violence Prevention Coordinating Council (VPCC), formerly known as Local Advisory Council, and other youth serving programs and violence prevention programs. At a minimum, TIBHS providers will be required to: (a) Coordinate services with other youth and violence prevention service organizations in the service area. This includes referral and linkage processes with other organizations providing services in their area to ensure participants are connected to needed services. Referral policies and practices may be developed during the first 3 months of programming. (b) Participate in monthly meetings with other Reimagine Public Safety funded providers within their community convened by the VPCC to share knowledge and strategies of the neighborhood violence dynamic and complete community asset mapping. (c) Collaborate in the development and implementation of coordinated community events which reclaim public space in communities impacted by gun violence. (d) Meet on an emergency basis with Reimagine funded Violence Prevention providers in the service area when conflicts related to program participants that need immediate attention and resolution arise. Coordinate the provision of psychological first aid services in response to area conflict. A Reimagine VPCC will be selected by the OFVP through a competitive process to help build capacity within the community area to reduce firearm violence. The VPCC will also continue and expand the work begun by Local Advisory Councils in each municipality. Reimagine VPCCs will encourage effective, collaborative working relationships across providers in such disciplines as violence prevention, mental health, and youth development. iii Program Evaluation Applicants may be required to participate in the formal evaluation of the program developed by the Department and OFVP and must cooperate in the collection of data for this purpose. Other data will be collected from programs including, at a minimum, the following data elements: (a) Unduplicated number of program participants (b) Intake and demographic information of program participants (c) Participant status data (Education, Employment, Living Arrangement) (d) Trauma screening and assessment results (e) Case plan and treatment plan goals and outcomes (f) Program service activities and outcomes (including referrals) (g) Discharge Information, including status data (h) Applicant agency administrative information; staff information; site information; subcontractor information; and other program plan information as required. Please note that some records and other information obtained by programs concerning the individuals served under this agreement may be confidential pursuant to state and federal statutes and/or administrative rules and shall be protected from unauthorized disclosure. iv Staffing Applicant organizations must budget for adequate staffing to implement proposed program. At minimum, the following staff positions are required: • .50 FTE Program Coordinator; • 1.0 FTE therapeutic professional (licensed clinical professional preferred) to the project; Other staff can include the following positions: • Community Advocates to provide psychoeducation and training to individuals, families and communities on the signs and impact of trauma. • Case Manager/Service Navigator to develop individual or family case plans and facilitate connection to identified needs, when appropriate; • Supervisory staff • Trainers • Outreach workers Programs must recruit, hire, and take necessary steps to retain staff that are qualified for their positions with the Reimagine Trauma Informed Behavioral Health Services program through education, experience and/or training. This experience includes but is not limited to, being familiar with and reflective of the community in which they are providing services. The organizational chart must be included as Attachment 3 of the application. v Transportation Program funds may be used to cover reasonable transportation costs for program participants, except for transportation across state lines. If transportation is provided, the agency will be required to develop a written transportation plan directly related to project activities and to maintain the plan on file at the agency. This plan should have the approval of the agency’s governing body and be available for review by the Department and OFVP upon request. Programs must have appropriate insurance and license for staff or volunteer to transport participants and kept in staff and volunteer files and built into transportation plan as appropriate. vi Collaboration The importance of community collaboration cannot be overemphasized. Working together, youth, families, and community entities can design programs that are best suited to meet the needs of local youth and to connect out-of-school time programs with community resources. Community-based agencies, government, faith-based organizations, civic organizations, businesses, foundations, youth and their families, working together, can provide a wide range of resources to support high-quality out-of-school time programs. The issues and concerns of the entire community can best be addressed by drawing upon diverse resources. The key to successful programming is collaborative planning and implementation. vii Program Participation Fees Programs may NOT charge any fees associated with program participation. For therapeutic services, the funding should be utilized as the payer of last resort, the grant is to build capacity, not supplant Medicaid or private insurance when those options are available. 4 Performance Measures At the end of each quarter, successful applicants will submit a periodic performance report (PPR). At the end of the year, successful applicants will submit a cumulative report. In addition to service data and activities, the PPRs will also include the following performance measures: a Required performance measures i Percent of RPSA Monthly meetings attended. ii Number of policies, practices and procedures that have been implemented, revised, or repealed to reduce racial disparities and/or expanded access to supports and opportunities. iii Number of referral policies and practices implemented between RPSA providers and other social service providers (for example IDHS SNAP, Housing, etc). iv Percentage of timely and accurate periodic and final Financial Reports submitted. v Percentage of timely and accurate periodic and final performance reports submitted. b Screening and Assessment i Projected vs actual number of individuals who received a trauma informed screening. ii Percent of individuals with a positive screen that receive an assessment. iii Percent of individuals assessed who have a treatment plan developed. iv Percent of individuals with a treatment plan who achieve 50% or more of their treatment goals. c Trauma Informed Psychoeducation and Psychological First Aid i Projected vs actual number of individuals receiving psychoeducation. ii Projected vs actual number of trauma informed group education sessions held. iii Percent of individuals receiving psychoeducation who were screened for trauma. iv Percent of individuals receiving psychoeducation who screened positive for trauma that were referred for trauma assessment. v Percent of individuals receiving psychoeducation who report increased awareness of trauma symptoms and coping tools as determined by pre/post surveys/assessments of participants. vi Projected vs actual number of community presentation conducted. vii Projected vs actual number of community level psychological first aid responses provided. d Therapeutic Services i Projected vs actual number of individuals served. ii Projected vs actual number of families served. iii Projected vs actual number of therapeutic interventions by type. iv Percent of participants who experience improved mental wellbeing and increased coping skills as determined by pre/post surveys/assessments of participants. e Service Linkage and Resource Navigation i Projected vs actual number of individuals provided with case management/navigation services. ii Projected vs actual number of family members provided with case management/navigation services. iii Of those receiving case management/navigation, percent of service referrals that resulted in client connecting with services. iv Percent of families that become registered for public benefits, based on the actual number of families eligible and not yet registered. 5 Performance Standards a Required performance standards i 100% of RPSA Monthly meetings will be attended by at least one agency staff (Acceptable performance: 80% of convened meetings) This will be measured by attendance records captured in RPSA monthly meeting minutes. ii Number of policies, practices and procedures that have been implemented, revised, or repealed to reduce racial disparities and/or expanded access to supports and opportunities. Reported in required performance reports. (Acceptable performance: One (1) iii Number of referral policies and practices with other social service providers (Acceptable performance: Two (2) iv 100% of periodic and final financial reports will be submitted timely and accurately. (Acceptable performance: 80%) v 100% of periodic and final performance reports will be submitted timely and accurately. (Acceptable performance: 80%) b Screening and Assessment i Projected vs actual number of individuals who received a trauma informed screening (Acceptable performance: 80%) ii Percent of individuals screening positive that receive an assessment (Acceptable performance: 90%) iii Percent of individuals assessed who have a treatment plan developed (Acceptable Performance: 90%) iv Percent of individuals with a treatment plan who complete 50% or more of their treatment goals. (Acceptable performance: 80%) c Trauma Informed Psychoeducation and Psychological First Aid i Proposed vs Actual number of individuals receiving psychoeducation (Acceptable performance: 80%) ii Proposed vs Actual number of trauma informed group education sessions held (Acceptable performance: 80%) iii Percent of individuals receiving psychoeducation who were screened for trauma (Acceptable performance: 80%) iv Percent of individuals receiving psychoeducation who screened positive for trauma that were referred for trauma assessment (Acceptable performance: 50%) v Percent of individuals receiving psychoeducation who report increased awareness of trauma symptoms and coping tools as determined by pre/post surveys/assessments of participants (Acceptable performance: 75%) vi Proposed vs Actual number of community presentations conducted (Acceptable performance: 80%) vii Proposed vs Actual number of community level psychological first aid responses provided (Acceptable performance: 80%) d Therapeutic Services i Proposed vs actual number of individuals served (Acceptable performance: 80%) ii Proposed vs actual number of families served (Acceptable performance: 80%) iii Proposed vs actual number of therapeutic interventions by type (Acceptable performance: 80%) iv Percent of participants who experience improved mental wellbeing and increased coping skills as determined by pre/post surveys/assessments of participants (Acceptable performance: 70%) e Service Linkage and Navigation i Proposed vs actual number of individuals provided with case management/navigation services (Acceptable performance: 80%) ii Proposed vs actual number of family members provided with case management/navigation services (Acceptable performance: 80%) iii Of those receiving case management/navigation, percent of service referrals that resulted in client connecting with services (Acceptable performance: 70%) iv Percent of families that become registered for public benefits, based on the actual number of families eligible and not yet registered (Acceptable performance: 80%)

Yes

Refer to the NOFO for anticipated program terms

Nonprofit Organizations; Education Organizations; Government Organizations;

a Eligible applicants are limited to those public and private nonprofit community-based organizations subject to 26 U.S.C. 501(c)(3) or 501(c)(4) of the tax code (26 U.S.C. 501(c)(3) or 26 U.S.C. 501(c)(4)) that has or will have (within 60 days) a physical presence in the Greater Illinois eligible community area described in Section A1 above, for which they intend to apply. Organizations not physically located within the community at the time of application that propose to develop a service location, upon award, the organization must acquire a physical location within that community within 60 days of the contract start date (anticipated to be July 1, 2023.) Eligible applicants include Certified Community Mental Health Centers and/or Behavioral Health Clinics. b In addition to the above non-profit community-based organizations, eligible applicants are inclusive of units of local government, public schools, districts, etc. that provide services within the eligible community area. c The applicant has met the prequalification requirements and mandatory requirements listed in Item 2 and Item 6 below . d If an applicant is proposing to provide services in more than one eligible Greater Illinois service area, the applicant must submit a separate application for each eligible service area. e No applicant will be granted more than one award under this CSFA number (444-80-2600) for the same eligible Greater Illinois service area. This includes grantees who have been awarded under FY 23 444-80-2600. Questions regarding this can be sent to dhsviolencepreventionservices@illinois.gov.

Youth and Families at highest risk of being impacted by firearm violence

Project Grants

Human Services

Applicant organization must be applying to provide services in an eligible community as determined by the Office of Firearm Violence Prevention

Applicant must be prequalified and registered in the Illinois GATA Grantee Portal

Applicant must submit an application as described by the NOFO, which must include, at a minimum, a Uniform Application for State Grant Assistance, a program narrative, a budget and a grantee conflict of interest disclosure.

Applications that fail to meet the criteria described in Section C “Eligibility Information” will not be scored and/or considered for funding. All applicants / applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification. Applicants proposing to serve more than one eligible community area must submit a separate application for each eligible community area. Applications will be scored separately. Scoring will be on a 100-point scale. Application Narratives will be evaluated on the following criteria: Section Points Executive Summary 5 points Capacity - Agency Qualifications/Organizational Capacity 35 points Need – Description of Need 10 points Equity and Racial Justice 10 points Quality - Description of Program Design and Services 30 points Budget Narrative* 10 points Total 100 points

Awards will be made based on merit-based review. 1 Eligibility Review a Program Staff will conduct an initial eligibility review to determine if an application meets the eligibility requirements published in this Notice and will advance to the next stage of the review process. An application is compliant if the applicant: i is an eligible organization (refer to Section C “Eligibility Information”) ii is GATA prequalified iii submitted an application by the submission deadline iv meets the mandatory requirement listed in this NOFO. Reviewing for eligibility is intended to ensure that only those applications that are eligible for award are further reviewed. However, determinations of eligibility can take place at any point during the application review and selection process. Applicants that are determined to be ineligible will not receive an award. All applicants / applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification. b Applicants proposing to serve more than one eligible community area must submit a separate application for each eligible community area. Applications will be scored separately. c No applicant will be granted more than one award under this CSFA number (444-80-2600) for the same eligible Greater Illinois service area. This includes grantees who have been awarded under FY 23 444-80-2600. Questions regarding this can be sent to dhsviolencepreventionservices@illinois.gov. d The Department will review, score, and make funding decisions separately for each eligible service area. Applicants will only compete against other applicants applying to serve the same eligible service area. The Department anticipates awarding one or more grants per eligible service area. 2 Review and Selection Process a Merit-Based Review i The Merit Based Review will be conducted by a review team comprised of three or more internal and/or external reviewers. Internal reviewers are individuals employed by IDHS, contractual staff or individuals working as interns from an Illinois academic institution. External reviewers are those individuals not employed by IDHS who have volunteered to review applications, have subject matter expertise and/or grant reviewing experience and have been screened for any potential conflict of interest with their assigned applications. ii The review teams will be provided with a Merit Based Review Committee Member Orientation Session. iii After the orientation session, applications will be reviewed and scored individually. The Review Team scores will be compiled and averaged on a Merit Based Review Summary Score Sheet. iv The Bureau Chief or designee will then conduct an initial quality assurance review which must include the following: (a) Initial review of the summary score sheet to identify scoring discrepancies (b) Determine whether reviewers properly applied Merit Based Review steps as instructed (c) Identify any obvious infractions of committee members’ independence in the review process. (d) Assess whether reviewers properly completed all section of the MBR Scoring Sheet. Reviewer score sheets may be returned to the reviewer to improve legibility and completeness of comments (e) Determine whether all facets of the review and scoring process were adhered to and consistently applied by reviewers. v Following the initial quality assurance review, a post-merit based review committee meeting will be held. The review committee meeting is required for all competitive merit based reviews and will be facilitated by the Bureau Chief or designee. The following apply: (a) Each review team assigned application will be discussed by team members, including application highlights, concerns, application mandates / requirements etc. (b) Scoring disparities will be identified, addressed and resolved. For each application, if a significant disparity exists between reviewer scores (based on a set formula), review team members will collectively examine the application and discuss comments to ensure team members have not missed items within the application that other team members may have identified including application mandates / requirements etc. Application highlights and concerns will also be discussed. (c) Individual scores must be revised if a reviewer determines that they have missed information in the application. (d) Scoring revisions resulting from discussions must be documented on the respective scoring sheet with written commentary to support the revision. vi Once the post merit-based review meeting has been held and individual scores have been revised and resubmitted (as necessary), the Review Team member scores will be updated, compiled and averaged on the Merit Based Review Summary Score Sheet. vii At any time during the merit-based review or post-review process: (a) If it is determined that there was the possibility of impropriety on the part of any reviewer, upon written request and with the approval of the Associate Director, the Department reserves the right to remove from consideration the reviewer scores and comments from consideration. This action must be documented in writing and must include the reason for removal (b) If the removal of a reviewer scores and comments results in fewer than 3 reviewers scoring the application, the Department will assign an alternate reviewer to the application. This reviewer will be afforded all the same guidance, instruction and time to complete the review task. Once completed, the process will resume as required. viii After the updated Review Scores have been compiled and averaged, the Bureau Chief will then prepare preliminary funding recommendations for the Associate Director. These recommendations may include a final eligibility review of recommended applications to confirm applicant meets eligibility and mandated requirements. Funding recommendations may also include consideration of other factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee etc., and other items identified under Section A: Program Description; 2. Intent of the Notice of Funding Opportunity. ix Based on the preliminary recommendations and other considerations listed above, the Associate Director will prepare funding recommendations for the Director. x Upon approval from the Director, recommendations will be presented to the Assistant Secretary for the Office of Firearm Violence Prevention for consideration and final award determination. In making a final funding determination, the Assistant Secretary may include consideration of other factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee etc., and other items identified under Section A: Program Description; 2. Funding Priorities.

Applications must be sent electronically to DHS.ViolencePreventionServices@illinois.gov and received no later than 12:00 p.m. (noon) on 4/19/23

TBD

Merit-Based Review Appeal Process a Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS’ Appeal Review Officer (ARO). b Appeals submission IDHS contact information: Name of Agency contact for appeals: Karrie Rueter Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov Email Subject Line: “agency name nofo # Appeal Karrie” c Submission of Appeal. i An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration. ii An appeal must be received within 14 calendar days after the date that the grant award notice has been published. iii The written appeal shall include at a minimum the following: (a) Name and address of the appealing party; (b) Identification of the grant; and (c) Statement of reasons for the appeal. (d) Supporting documentation, if applicable d Response to Appeal. i DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received. ii DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. iii The appealing party must supply any additional information requested by DHS within the time period set in the request. e Resolution i The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information. ii In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency. iii The Agency will resolve the appeal by means of written determination. iv The determination shall include, but not be limited to: (a) Review of the appeal; (b) Appeal determination; and (c) Rationale for the determination.

Successful applicants under this NOFO may be eligible to receive one subsequent one-year grant renewal for this program. Renewals are at the discretion of the department and are based on performance and appropriation.

This grant does not require an in-kind or financial match requirement.

All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. a Allowable costs: Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. b Unallowable costs: Please refer to 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E – Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS: i Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) ii Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) iii Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) iv Food, and other goods or services for personal use of the grantee’s employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor’s Travel Control Board (2 CFR 200.445). v Deposits for items, services, or space c Limitation of Use Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2021/ES.pdf d Indirect Cost Requirements and Restrictions In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Every organization that receives a state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs. CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx i Indirect Cost Rate Election: (a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA. (Refer to Section D. Application and Submission Information, 4. Other Submission Requirements for a list of required attachments) (b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. (c) De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. 2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. (d) "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS. ii Crowe Activity Review System (CARS). CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization’s fiscal year. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or “no rate”. Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx e Administrative Costs It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA. f Simplified Acquisition Threshold Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying sub award: i That the grantee agency, prior to making a sub-award with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313); ii That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; iii That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

3 Reporting Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: a Forms i Periodic Financial Report (PFR) (a) The Provider will submit monthly expenditure documentation and certification forms (EDCFs), quarterly and final Periodic Financial Reports (PFRs) in the format prescribed by the Department. (b) These monthly reports must be submitted no later than the 15th of each month for the preceding month by email. (c) The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (July 1 – September 30) is due October 15th; Quarter 2 (October 1-December 31st) is due - January 15th, Quarter 3 (January 1- March 31st) is due - April 15th, and Quarter 4 (April 1st -June 30th) is due - July 15th). (d) The final (cumulative fiscal year) Periodic Financial report is due July 15th of the next fiscal year. ii Periodic Performance Report (PPR) (a) The provider will provide monthly status reports to the OFVP in the format prescribed by the Department. (b) The Provider will submit quarterly and final Periodic Performance Reports (PPRs) in the format prescribed by the Department. (c) The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (July 1 – September 30) is due October 15th; Quarter 2 (October 1-December 31st) is due - January 15th, Quarter 3 (January 1- March 31st) is due - April 15th, and Quarter 4 (April 1st -June 30th) is due - July 15th). (d) The final (cumulative fiscal year) Periodic Financial report is due July 15th of the next fiscal year. iii Other Unique Programmatic Reporting Requirements: Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department. b Annual Audit in conformance with Audit Requirements set forth in the grant agreement. c Recordkeeping Requirements. The Provider is required to maintain until December 31, 2031 adequate books, all financial records and supporting documents, statistical records, and all other records pertinent to this Award. If any litigation, claim, or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. The Provider agrees to provide or make available all records related to this grant upon request. d ARPA Coronavirus State Fiscal Recovery Funds (CSFRF) Compliance and Reporting See Treasury's CSFRF Reporting Requirements, available at: Recipient Compliance and Reporting Responsibilities | U.S. Department of the Treasury Non-compliance with any of the above reporting requirements, including timeliness of reports may lead to being placed on the Illinois Stop Payment List.

Annual Audit in conformance with Audit Requirements set forth in the grant agreement

Each provider shall maintain full and complete records of program operations in compliance with state records retention requirements. Records are defined as those documents that capture program activity, participant information and outcomes, and fiscal data. Providers shall comply with the Local Records Act, which regulates the destruction and preservation of public records within the State of Illinois. IDHS may require longer retention of records and/or submission of such records to the Department if the records cover a time period still open to audit.

TBD

TBD

Average award amount: $300,000

n/a

n/a

n/a

823 Monroe St. Springfield, IL 217.557.0193

www.dhs.state.il.us/page.aspx?item=139077

All other Reimagine & RPSA programs

n/a

3/1/2023

FY 2022 : $20,000,000
FY 2023 : $20,000,000
FY 2024 : $12,000,000
FY 2025 : $4,015,886