IDPH: Office of Preparedness and Response

The purpose Cities Readiness Initiative Program is to provide funding to certain certified, local health departments located in federally-designated Metropolitan Statistical Areas (called MSAs) in Illinois, outside of the City of Chicago, to prepare for public health events involving the distribution and mass dispensing/ mass vaccination of emergency medical countermeasures. These jurisdictions in Illinois are as follows: Chicago MSA, Peoria MSA, and St. Louis MSA. The geographical boundaries of the Metropolitan Statistical Areas are as defined by the Federal Office of Management and Budget (OMB).

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The Department is authorized to make this grant pursuant to section 319C-1 of the PHS Act (47 USC 247d-3a), as amended

The overall goal of the Cities Readiness Initiative Program is to provide additional dollars to the State Public Health Department and to the above Centers for Disease Control and Prevention (CDC)- designated CRI jurisdictions for the purposes of assessing, prioritizing, building, training, and exercising the necessary resource element and capabilities needed to save lives in the event of an emergency that requires the rapid deployment of emergency medical countermeasures via the Strategic National Stockpile. The Strategic National Stockpile is a federal repository containing the nations’ largest supply of emergency medical countermeasures for use in a public health severe enough to cause local supplies to be depleted. Local health department planning considerations should include the CDC's 15 Public Health Emergency Preparedness Capabilities with special emphasis on Capability 8- Medical Countermeasure Dispensing and Capability 9- Medical Materiel Management and Distribution.

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07/01/2024 - 06/30/2025

Government Organizations;

CDC Pre - identified, Certified Local Health Departments in the Chicago MSA, St. Louis MSA, and the Peoria MSA

Illinois citizens

Formula Grants

Public Safety

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All grantees are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, complete a prequalification process, and be determined "qualified" as described in Section 7000.70. Registration and prequalification is required before an organization can apply for an award. The entity is "qualified" to be an awardee if it: 1) has an active UEI number; 2) has an active SAM.gov account; 3) has an acceptable fiscal condition; 4) is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State requires the entity's organization type to be registered. Governmental entities, school districts and select religious organizations are not required to be registered with the Illinois Secretary of State. Refer to the Illinois Secretary of State Business Services website: http://www. cyberdriveillinois.com/departments/business_services/home.html; 5) is not on the Illinois Stop Payment List; 6) is not on the SAM.gov Exclusion List; 7) is not on the Sanctioned Party List maintained by HFS.

Applicants will utilize IDPH EGRAMS database to submit their grant application. https://idphgrants.com/ Please utilize the instructional guide. https://idphgrants.com/admin/ViewAppDocs.aspx?fnam=EGrAMS%20Instructional%20Guide%20-%20Initiate%20Grant%20App%20YBD.pdf

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Grant will be awarded upon acceptance of the Notice of State award by signing the Uniform Grant Agreement by the grantee and the Director of the Illinois Department of Public Health

Application deadline TBD will be updated from the NCFI

30 business days

Merit-Based Review Appeal Process For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding determinations/outcomes may not be contested and will not be considered by the Department's Appeals Review Officer. To submit an appeal, the appealing party must: o Submit the appeal in writing and in accordance with the grant application document through IDPH's Merit-Based Review Appeal Request Form available in the following link https://app.smartsheet.com/b/form/ed4d113385de41feb38964a8005ce72b. Appeals must be received within 14 calendar days after the date that the grant award notice was published. Appeals must include the following information: The name and address of the appealing party, Identification of the grant, A statement of reasons for the appeal, If applicable, documents or exhibits to support statement of reason The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all relevant, requested information. The ARO must review the submitted Appeal Request Form for completeness and acknowledge receipt of the appeal within 14 calendar days from the date the appeal was received. o The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant process and the impact of the recommendation. The appealing party must supply any additional information requested by the agency within the time period set in the request. The ARO shall respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required..

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Grant awards are based on an amount per capita (varies with available funds) with a base amount of $60,000 for each local health department. This application requires a 10% match from non-federally funded resources in compliance with 2 CFR 200.306.

Allowable – All grant funds must be used for items that are necessary and reasonable for the proper and efficient performance of the grant and may only be used for the purposes stated in your grant agreement, work plan, and budget. Items must not be restricted by, and must comply with, all applicable state and federal regulations. Allocated – Items charged to this grant must be appropriately allocated (pro-rated_ between this grant and other funding sources as applicable. This is especially important to describe and document if the item appears to have significant non-grant uses such as a purchase that directly supports many or all health department programs and is not strictly considered an emergency preparedness capability resource. For example, equipping a conference room with new furniture and computer equipment, so it could also be used as an emergency operations center, still significantly supports all public health programs with a new conference room. The requested expenses for this must be allocated to show that CRI dollars is only paying its share. For example, if the applicant documented the amounts on non-CRI and PHEP funds recently spent, or were being budgeted, for the purchase of similar furniture or computer equipment, or otherwise supported the ongoing use of this room (e.g. building, renovation, maintenance, or utility costs) for this project, the CRI expenses may be permitted. Without this documented justification, the request may be rejected. On the other hand, the cost of an item strictly considered an emergency preparedness capability resource item, such as an emergency generator, even though it may benefit the entire agency would probably be allowed, except for construction or major building renovation such as foundation work. Reasonable – The amounts charged for any item must be reasonable. That means the nature and amount of the expense does not exceed what a prudent person under the same circumstances would expend; and that the items are generally recognized as ordinary and necessary for the performance of the grant. Allowed Uses Funding may be used for the following: Building the 15 Public Health Emergency Preparedness (PHEP) Capabilities National Standards, with the primary focus on building capacity for Medical Countermeasures Materiels Management and Distribution and Medical Countermeasures Dispensing. This includes reasonable, allowable costs for allocated staff, travel, supplies, and contractual services related to public health emergency response planning, training, and exercising. Purchase caches of antibiotics for use by first responders and their families to ensure the health and safety of the public health workforce. To supplement, but not supplant, existing state or federal funds with the activities described in the budget. To support accreditation activities that meet the Public Health Accreditation Board’s preparedness –related standards to ensure a capable and qualified workforce, up-to-date information systems, and the capability to assess and respond to public health needs, and that also support at least one PHEP capability. Prior Approval ONLY With prior approval only, funds may be used for the following: Overtime for individuals directly associated (listed in personnel costs) with the award. Furniture or Equipment. Lease vehicles to be used as a means of transportation for carrying people or goods, e.g., passenger cars or trucks and electrical or gas-driven motorized carts. Basic (non-motorized) trailers. Funding Use Prohibitions: Funds may NOT be used for the following: No Reimbursement of pre-award costs. No Purchase of vehicles to be used as means of transportation for carrying people or goods, such as passenger cars or trucks and electrical or gas-driven motorized carts. No Purchase of clothing such as jeans, cargo pants, polo shirts, jumpsuits, sweatshirts, or T-shirts. No Purchase or support (feed) animals for labs, including mice. Funds may not be used to purchase a house or other living quarters for those under quarantine. No construction or major renovations, except for repairs and maintenance. May not pay the salary of an individual at a rate in excess of Executive Level II or $187,000 per year. Other than for normal and recognized executive-legislative relationships, no funds may be used for: publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body; or for the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before any legislative body. No Research. No Clinical care. No Reimbursement of backfilling cost for staff, including healthcare personnel for exercises .

Monthly Expenditure and Progress Reports, quarterly progress reports

Article XV Audit Requirements: Audits Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.

Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333 or 44 Ill. Admin. Code §§ 7000.430(a) and (b).

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$60,331.00 - $207,332.00

Annual Plan Updates, Annual Training and Exercising of Pertinent Staff

Public Law NO. 116-22 Pandemic and All - Hazards Preparedness and Advancing Innovation Act Public Health Emergency Preparedness and Response Capabilities

7 IDPH Regional Offices

Springfield

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Public Health Emergency Preparedness Cooperative Agreement; Hospital Preparedness Cooperative Agreement

Annually, review and update public health all- hazards response plans to include request, receipt, distribution, mass dispensing and administration of emergency medical countermeasures. Train staff and pertinent partners on plans. Exercise plans.

4/5/2021

FY 2017 : $1,466,389
FY 2018 : $1,414,320
FY 2019 : $1,400,174
FY 2020 : $1,404,253
FY 2021 : $1,411,496
FY 2023 : $1,872,539
FY 2024 : $2,073,201
FY 2025 : $2,764,266