IDPH: Office of Health Promotion

The Grantee will provide parent-to-parent support, stakeholder education, and outreach throughout the state along with follow-up efforts to guide families through the diagnostic and intervention phases of the newborn hearing screening process. These efforts will help the program to decrease infants who are lost to diagnostic follow-up, enhance opportunities for equitable care, and reduce disparities across the state.

EHDI Act (PL 115-71)

410 ILCS 213

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The purpose of this grant is to develop and implement innovative strategies for parent-to-parent support to increase family access statewide. The goals include by are not limited to the following: •Provide unbiased one-on-one support by parents of children with atypical hearing to families with a suspected or confirmed hearing loss • In all activities, support diversity inclusion specific to primary language in the home, religion, sexuality, gender identification, race, ethnicity and the reduction of healthcare disparities • Coordinate the parent to parent support program completing intakes, assign workloads, conduct quality assurance of services provided, conduct staff trainings, manage hiring and supervision of staff, meet with senior management team, and complete quality improvement and data analysis exercises in adherence to federal initiatives • Provide parent guides (parents of children with a hearing loss) who are hired, trained and under the supervision of the coordinator and subject matter experts to provide education, support, follow-up, and resources to families of children with a suspected or confirmed hearing loss (atypical hearing) and document their EHDI status • Provide a transition specialist to support families of a child with a hearing loss make the transition to local education agencies as the child turns three years of age. • Transition parents and caregivers from one-on-one parent to parent support to universal parent support by a parent organization specific to deafness that serves children 0-21 years. • All parent guides shall complete agreed-upon trainings identified by the Department and part of the parent to parent support organization. Trainings shall support diversity inclusion specific to primary language in the home, religion, sexuality, gender identification, race, ethnicity and the reduction of healthcare disparities. • Collaborate to document the programs successes and obstacles with deliverables to include family stories, written materials, grant reports, videos, or identification of EHDI providers meeting the national standards • Develop timely communications for EHDI stakeholders that may be shared in printed or electronic format and posted to the program's website. Material shall be created with the goal of including the diverse cultural, linguistic and communication needs of the state • Maintain and enhance the Illinois Sound Beginnings website (illinoissoundbeginnings.org) to reflect current programmatic needs, protocols and collaborations. • Develop, pilot and disseminate EHDI-related printed or electronic marketing materials that reflect the collaboration of the state EHDI system.

Yes

October 1, 2023 - September 30, 2024

Nonprofit Organizations;

Illinois Families for Hands & Voices may apply for this grant but will not be eligible for a grant award until they are pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee portal, www.grants.illinois.gov.

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Project Grants

Healthcare

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All grantees are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, complete a prequalification process, and be determined "qualified" as described in Section 7000.70. Registration and prequalification is required before an organization can apply for an award. The entity is "qualified" to be an awardee if it: 1) has an active DUNS number; 2) has an active SAM.gov account; 3) has an acceptable fiscal condition; 4) is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State requires the entity's organization type to be registered. Governmental entities, school districts and select religious organizations are not required to be registered with the Illinois Secretary of State. Refer to the Illinois Secretary of State Business Services website: http://www. cyberdriveillinois.com/departments/business_services/home.html; 5) is not on the Illinois Stop Payment List; 6) is not on the SAM.gov Exclusion List; 7) is not on the Sanctioned Party List maintained by HFS.

Applicants will utilize the IDPH EGRAMS database to submit their grant application. https://idphgrants.com/ Please utilize the instructional guide. https://idphgrants.com/admin/ViewAppDocs.aspx?fnam=EGrAMS%20Instructional%20Guide%20-%20Initiate%20Grant%20App%20YBD.pdf

This grant is non-competitive. A reviewer will assess the application.

Anticipated award announcement is two weeks after the application closing date.

TBD

15 Days

Merit-Based Review Appeal Process For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding determinations/outcomes may not be contested and will not be considered by the Department's Appeals Review Officer. To submit an appeal, the appealing party must: o Submit the appeal in writing and in accordance with the grant application document through IDPH's Merit-Based Review Appeal Request Form available in the GATA section of the IDPH website (www.dph.illinois.gov/GATA). Appeals must be received within 14 calendar days after the date that the grant award notice was published. Appeals must include the following information: The name and address of the appealing party, Identification of the grant, A statement of reasons for the appeal, If applicable, documents or exhibits to support statement of reason The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all relevant, requested information. The ARO must review the submitted Appeal Request Form for completeness and acknowledge receipt of the appeal within 14 calendar days from the date the appeal was received. o The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant process and the impact of the recommendation. The appealing party must supply any additional information requested by the agency within the time period set in the request. The ARO shall respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required..

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All grant funds must be used for the sole purposes set forth in the grant proposal and application and must be used in compliance with all applicable laws. Grant funds may not be used as matching funds for any other grant program. Use of grant funds for prohibited purposes may result in loss of grant award and/or place the grantee at risk for recouping of those funds used for the prohibited purpose. Expenditures must be submitted monthly. To be reimbursable under the Department/Office of Health Promotion Grant Agreement, expenditures must meet the following general criteria: Be necessary of actual expenditures incurred for the grant period must be submitted within 30 days after the close of the grant period. Any funds not documented and approved by the Department must be returned to the Department. Allowable costs. Examples of allowable costs are listed below. This is not meant to be a complete list, but rather specific examples of items within each line item category. Travel: • Auto travel mileage at no higher than 56.0 cents - the state reimbursement rate as of January 1, 2021. • Rail transportation expenses• Lodging - the rate must be in accordance with Illinois Travel Control Board rates or justification must be provided. • Per Diem Commodities/ supplies: • Office supplies • Educational and instructional materials and supplies, including booklets and reprinted pamphlets. The budget narrative must describe the connection between the purchase of these materials and approved work plan before it will be approved. • Paper supplies • Envelopes and letterhead Unallowable Cost List. Unallowable or prohibited uses of grant funds include, but are not limited, to the following: • Political or religious purposes• Contributions or donations • Incentives. • Fund raising or legislative lobbying expenses • Payment of bad or non¬program related debts, fines or penalties • Contribution to a contingency fund or provision for unforeseen events • Food, alcoholic beverages, gratuities or entertainment • Membership fees • Interest or financial payments or other fines or penalties • Purchase or improvement of land or purchase, improvement, or construction of a building • Lease of facility space. • Any expenditure that may create conflict of interest or the perception of impropriety • Audit expenses • Equipment • Prescription drugs Training and education: web-based training platforms • Conference registration fees, including registration fees to attend or exhibit at events • Exhibit fees Other miscellaneous: • Postage, postal services, overnight mailing, or other carrier costs. • Photocopies. If paid to a duplicating business, list the number of copies and costs. If charged by copy on a leased photocopy machine, list cost per actual copy. • Printing. Any printing job, e.g., letterpress, offset printing, binding, lithographing services, must be requested as a prior approval item in the budget submission. This expense requires substantive documentation as to its relevance to the work plan before approval will be granted. The cost of the printing may not exceed $1,000 or 5 percent of the total budget, whichever is less. Personal Services: • Hourly rates paid to employees directly involved in the provision of program services. All services to be provided as in-kind need to be documented and noted on the budget sheet as such. • Employer's portion of fringe benefits paid on behalf of direct services employees if applicable. Examples include FICA (Social Security), life/health insurance, workers compensation insurance, unemployment insurance and pension/retirement benefits.

The grantee is required to submit quarterly performance and fiscal reporting in EGrAMS. Failure to submit required reports in a timely manner will result in delays with approval of reimbursements. The grantee will ensure quarterly reports are submitted in EGrAMS by the following due dates. • Quarter 1 Reports; Due: Jan 31, 2024 • Quarter 2 Reports; Due: Apr 30, 2024 • Quarter 3 Reports; Due: Jul 31, 2024 • Quarter 4 Reports; Due: Oct 31, 2024

Article XV Audit Requirements: Audits Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.

Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333 or 44 Ill. Admin. Code §§ 7000.430(a) and (b).

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BY: $137,000 federal fiscal year October 1, 2021-September 30, 2022: anticipated state fiscal year $102,750

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Year 2019 Position Statement: Principles and Guidelines for Early Hearing Detection and Intervention Programs https://digitalcommons.usu.edu/jehdi/vol4/iss2/1/ Supplement to the JCIH 2007 Position Statement: Principles and Guidelines for Early Intervention After Confirmation That a Child Is Deaf or Hard of Hearing http://www.jcih.org/JCIH-2007-Position-Statement-Supplement.pdf Early Hearing Detection and Intervention Program Notice of Funding Opportunity https://www.hrsa.gov/grants/find-funding/hrsa-20-047 Centers for Disease Control and Prevention EHDI Program https://www.cdc.gov/ncbddd/hearingloss/ehdi-data.html

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The Illinois Early Hearing Detection and Intervention Program Website www.illinoissoundbeginnings.org Illinois Department of Public Health Newborn Hearing Screening https://dph.illinois.gov/topics-services/life-stages-populations/newborn-screening/hearing Illinois Department of Public Health Cytomegalovirus https://dph.illinois.gov/topics-services/diseases-and-conditions/diseases-a-z-list/cmv Early Hearing Detection and Intervention Data System http://www.hitrack.org/ Family Leadership in Language & Learning Center https://handsandvoices.org/fl3/

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10/27/2021

FY 2022 : $137,000
FY 2023 : $198,000
FY 2024 : $220,000