IDPH: Office of Policy, Planning, and Statistics

This program facilitates the coordination of activities within the state that assess the need for primary care services and providers, promote the recruitment and retention of health care providers to fulfill identified needs and reduce shortages of health care providers.

Sections 330(l), 330 m) and 333(d) of the Publ8ic Health Service Act as amended

N/A

N/A

The purpose of the program is to assist states and/or territories in their efforts to improve primary care service delivery, conduct a health provider needs assessment, manage shortage designation and address workforce availability in the state to meet the needs of underserved populations.

Yes

Contingent upon federal award funding from the Health Resources and Services Administration for the period of 4/1/24 - 3/31/29.

Nonprofit Organizations;

Illinois Primary Health Care Association

Primary Care Association

Non-competitive

Healthcare

The PCO is required to work with the primary care association as directed in the NOFO. In Illinois, that is the Illinois Primary Health Care Association (IPHCA). Based on that requirement, IDPH awards a portion of their cooperative agreement to IPHCA annually to assist with grant activities including health professional shortage area (HPSA) designations and educational programs about recruitment and retention in underserved areas of Illinois. t

Applicant is required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, complete a prequalification process, and be determined "qualified" as described in Section 7000.70. Registration and prequalification is required before an organization can apply for an award.

Application must be submitted via the Illinois Department of Public Health's Grants Management System. Application will be reviewed for content, work plan activities, budget proposal and required application supplemental material.

Non-competitive, GATA merit-based exception.

Non-competitive, GATA merit-based exception. A Notice of State Award (NOSA) shall be issued to the grantee after successfully completing all grant application requirements. The NOSA will specify the funding terms and specific conditions resulting from applicable pre-award risk assessments.

Application must be received by close of business (5:00 p.m.) on 2/29/24.

2-4 weeks

N/A

Grant may be renewed for 1 additional year.

N/A

Use of Funds. All grant funds must be used for the sole purposes set forth in the grant proposal and application and must be used in compliance with all applicable laws. Grant funds may not be used as matching funds for any other grant program. Use of grant funds for prohibited purposes may result in loss of grant award and/or place the grantee at risk for recouping of those funds used for the prohibited purpose. Expenditure reports must be submitted quarterly. To be reimbursable under the Department Grant Agreement, expenditures must meet the following general criteria: • Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the applicant. • Be authorized or not prohibited under federal, state or local laws, or regulations. • Conform to any limitations or exclusions set forth in the applicable rules, program description, or grant agreement. • Be accorded consistent treatment through application of generally accepted accounting principles, appropriate to the circumstances. • Not be allocable to or included as a cost of any state or federally-financed program in either the current or a prior period. • Be net of all applicable credits. • Be specifically identified with the provision of a direct service or program activity. • Be an actual expenditure of funds in support of program activities, documented by check number, and/or internal ledger transfer of funds. • Not be used for research or clinical care. Unallowable or prohibited uses of grant funds include, but are not limited to the following: • Political or religious purposes • Contributions or donations • Fundraising or legislative lobbying expenses • Payment of bad or non-program related debts, fines or penalties • Contribution to a contingency fund or provision for unforeseen events • Research • Incentives, including but not limited to t-shirts, bags, backpacks, hats, pencils, rulers, coloring books, stress balls, band-aid holders, mugs and cookware. • Entertainment, food, alcoholic beverages and gratuities • Membership fees, interest or financial payments, or other fines or penalties • Purchase or improvement of land or purchase, improvement or construction of a building • Lease of facility space. • Equipment in excess of 5 percent of the grant award. • Expenditures that may create conflict of interest or the perception of impropriety.

The grantee is required to submit quarterly progress reports on their work plan objectives, quarterly reimbursement certifications, and end of project close out reports. Failure to submit required reports in a timely manner will result in delays with approval of reimbursements. The grantee will ensure quarterly reports are submitted in the provided format through the Grants Management System.

Audits shall be conducted in compliance with Auditing Standards of the Grant Accountability and Transparency Act rules (Title 44 Illinois Administrative Code 7000.90).

Grantees are required to maintain grant accounting records for a minimum of 3 years after the end of a grant period. If any litigation, claim, negotiation, audit or other action involving the record has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. More detailed information regarding retention requirements is provided in 45 CFR Parts 74 and 92.

N/A

$75,000 annually for the length of the agreement, contingent upon meeting annual grant deliverables.

N/A

Perform analysis and collect provider data to assist the Department in submitting and update Health Professional Shortage Area and Medically Underserved Area/Population Designations applications, participate in job fairs, perform recruitment and retention activities, promote National Health Service Corps and IDPH Center for Rural Health Loan Repayment Programs at IPHCA sponsored events, assist the Department in preparing a Statewide Primary Care Needs Assessment.

N/A

N/A

Springfield

N/A

N/A

Designation of health professional shortage areas, job fairs, health professions educational programs.

1/24/2024

FY 2017 : $72,151
FY 2018 : $72,151
FY 2019 : $72,151
FY 2020 : $72,151
FY 2024 : $75,000
FY 2025 : $75,000