Division of Mental Health

Scope of Services Grantees shall have capacity to respond to mental health needs of families of homicide victims. This program shall fund costs for telephonic and walk-in community access for services. Grant resources will be applied to assessment and interventions for individuals with no insurance coverage.

NA

Mental Health Community Services Act (405 ILCS 30/ Section (f)) Public Health Service Act, Subpart 1 and III, Title XIX, Part B

Illinois Administrative Code Part 7000 Grant Accountability and Transparency Act

Deliverables Program Requirements Chicago Survivors (CS) Will: • Serve families of homicide victims whose homicide occurred within the Chicago city limits. Past history has shown that the adult survivor clients expected to be served are overwhelmingly female (85%-90%). Children and youth served by the CS Youth Program are estimated to be 60% male and 40% female. Based on past recent history, the targeted population is expected to consist of victims and survivor families who reside in low-income, high crime, under-resourced neighborhoods on the South and West sides of Chicago. Chicago Survivors (CS) will provide services with the following areas: • Crisis Response: Have immediate crisis intervention services provided 24/7 at the scene, hospital or medical examiner's office within 4 hours of homicide notification by the Chicago Police Department notification. Crisis services will be offered over 3-5 days after the homicide and include: de- escalation; emotional support; assistance with practical needs (e.g. emergency funding; help with funeral arrangements and Crime Victim Compensation application); liaison with police detectives; accompaniment to the morgue; rapid and screening of children/youth to identify eyewitnesses and severely impacted children for referral to the Youth Program. Crisis Response services will be provided by trained Crisis Responders supervised by the Crisis Response Director, who also provides direct services. On average 90-94 percent of survivor families reached after homicide notification accept CR services. We will offer supportive counseling sessions provided at an average of 4.7 sessions per individual. • Family Support: Support services will be offered to families who agree to receive ongoing services after the crisis response period and are provided for up to 6 months. Services are provided in the field, generally in the family home (virtually during COVID-19 pandemic restrictions) and include help with practical needs--including emergency food, relocation or transportation; assistance with funeral planning and Crime Victim Compensation; trauma-informed grief and supportive counseling; case management; and comprehensive social service, mental health and legal referrals. Services are provided by trained Family Support Specialists who are supervised by the Family Support Manager. On average, 70% of families who receive CR services engage in ongoing Family Support Services. Add a Partnership Manager to staff to increase partnerships with community-based victim service providers and increase referral resources for the families CS serves. Have family members complete PTSD assessments at 1 and 5 months and work towards a reduction in PTSD symptoms for participants. Develop the agency’s capacity to provide training on service to homicide victim families to groups across the State interested in serving these families. Have adults complete Daily Functioning Assessments at 1 and 5 months. • Youth Clinical Services: The Youth Program will offer clinical services for children/youth who were severely impacted by the homicide, including those who were eyewitnesses to the homicide. Services include evidence-based interventions and treatment options provided for up to 6 months in the home (virtually and HIPPA compliant during the pandemic); a summer camp offered through a collaboration with DePaul University (including a virtual summer camp in summer 2024); and referral to ongoing clinical services at De Paul University after the 6-month CS service period is over. Youth program services are provided by licensed Youth Clinical Counselors who are supervised by the Youth Program Manager, a licensed clinician who also provides therapeutic services as needed. The Youth Program anticipates providing clinical services to 160-170 youth. Offer youth clinical therapy provided by Youth Clinical Counselors. Offer therapy sessions provided at an average of 10.5 hours per youth. Have Youth complete PTSD assessments at 1 and 5 months. • Criminal Justice Advocacy (CJA): Criminal justice advocacy services will be offered to families once an arrest of the alleged perpetrator has been made. Services will include provision of information on the prosecution process; court accompaniment; and advocacy with the Cook County State's Attorney's Office and the court to ensure the rights of victims are protected throughout the process. In addition, when there has been no arrest for nine months, the family can request that CS hold an Unsolved Case Meeting with the family and CPD detectives and supervisors to discuss the status of the case and share information. • Community of Survivors (COS): Community of Survivors activities will include group events that promote wellness and provide opportunities for continued peer-based recovery and healing, and that foster violence prevention activism. The COS Manager is supervised by the Executive Director. • CPS School-Based Trauma Services Pilot: Chicago Survivors will collaborate with Chicago Public Schools (CPS) to provide school-based clinical services in 16 schools for approximately 80 students who have lost a family member, friend, or peer to violence. Four (4) Youth Clinical Counselors (YCC) will be hired to work in four schools each to provide these critical services. Each YCC will carry a caseload of at least 80 youth, 20 per school. And will also provide services to youth and their caregivers in the home or community environment. • Training Initiative: We will hire a Training Consultant who will work to improve and professionalize four curricula used to train CS staff, and external partners including the Chicago Police Department and other victim service providers in Chicago and other parts of the State. The four curricula are: a) Serving Families of Homicide Victims; b) Police Training of New Recruits and New Detectives; c) New Staff Training; and Serving Youth in Crisis. • Partnership Development: Chicago Survivors will work to develop, implement, and coordinate strategic partnerships with community-based organizations and citywide organizations to promote coordinate services for survivor families, and create and expand service referral networks to increase client service options. • Electronic Case Management (ECM) Development: Chicago Survivors will improve and expand their ECM system to collect and capture service data related to the CPS Schools Pilot, Partnership Development, the Community of Survivors and Criminal Justice Advocacy Programs, and other relevant data. Performance Measures 1. Number of victim families Chicago Survivors who received from Chicago Police Department (CPD). 2. Number of victim families engaged and provided crisis intervention services. 3. Number of victim families who received Crisis Response (CR) services. 4. Number of victim families who received services and were warm transferred to Family Support staff for ongoing supportive services. 5. Number of adults who received supportive counseling. 6. Number of supportive counseling sessions. 7. Number of youths who received clinical therapy provided by Youth Clinical Counselors. 8. Number of primary adult family members who complete PTSD assessments at 1 and 5 months. 9. Number of primary adult family members who complete PTSD assessments at 1 and 5 months who experienced a reduction in PTSD symptoms. 10. Number of youths who completed PTSD assessments at 1 and 5 months. 11. Number of youths who completed PTSD assessments at 1 and 5 months who experienced a reduction in PTSD symptoms. 12. Number of adults who completed Daily Functioning Assessments at 1 and 5 months. 13. Number of adults who completed Daily Functioning Assessments at 1 and 5 months who showed an increase in daily functioning. 14. Number of Chicago Public Schools engaged for school-based clinical services. 15. Number of Chicago Public School students engaged for clinical services within the program. Performance Standards 1. Ninety percent (90%) of the victim families (518) were engaged and received crisis intervention services. 2. Seventy percent (70%) of families that receive CR services (363) were warm transferred to Family Support staff for ongoing supportive services. 3. Four hundred (400) or more adults received supportive counseling from Family Support staff; 4. One hundred and fifty (150) or more youth received clinical therapy provided by Youth Clinical Counselors. 5. Seventy-five percent (75%) or more of primary adult family members who complete PTSD assessments at 1 and 5 months experienced a reduction in PTSD symptoms. 6. Eighty-five percent (85%) or more of youths who complete PTSD assessments at 1 and 5 months experienced a reduction in PTSD symptoms. 7. Fifty percent (50%) or more of adults who completed Daily Functioning Assessments at 1 and 5 months showed an increase in daily functioning. 8. Sixteen (16) or more Chicago Public Schools were engaged for school-based clinical services. 9. Eighty (80) or more Chicago Public School students were engaged for clinical services within the program.

Yes

(Grantor-Specific Terms) This Notice of State Award (NOSA) is not an agreement nor a guarantee of an agreement. IDHS will publish its agreements in the CSA Tracking System after the NOSA is accepted. A signed hard copy is not needed. You also have the option to decline. • Your response(s) to the ICQ questions indicate a weakness in the identified area below; therefore, a Corrective Action Plan (CAP) is required to be submitted to your cognizant agency. If IDHS is your Cognizant Agency, please send an email to DHS.DMHGrantApp@Illinois.gov to begin communicating the direction and requirements of the CAP. (Program-Specific Terms) The eligibility and program requirements outlined in this funding opportunity must be adhered to as the funded project is implemented. Grantees must comply with the milestones and deliverables, performance standards, performance measures, performance data collection and specific conditions as reflected in the grant agreement, DMH Attachment B and Program Manual. Additional terms and/or conditions may be applied to this award if outstanding financial or programmatic compliance issues are identified by IDHS.

Nonprofit Organizations;

This non-discretionary funding opportunity is limited to applicants that meet the following requirements. If these requirements are not met by deadlines listed in this opportunity an award will not be made: • The applicant has met the Prequalification and Mandatory Requirements listed in this funding opportunity. • Applicant must comply with all applicable local (city, county) and state licensing, accreditation, and certification requirements, as of the due date of the application • More than one application per entity is not permitted. • Applicants must be one of the following: o Nonprofit Organizations • This funding opportunity is a legislative add-on and non-discretionary. Therefore, only the provider named in the legislation is eligible for this grant award.

NA

Direct Payments for Specific Use

Human Services

QMHP,MHP

Pre-Qualification Applicant entities will not be eligible to apply for a grant award until they have prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal. Registration and prequalification are required annually. During prequalification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive UEI, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. For assistance navigating government application prequalification procedures, refer to IDHS GATA Prequalification Assistance. The following information is required to complete registration: • Organization's Unique Entity Identifier (UEI); For additional information on UEI, refer to Section Unique Entity Identifier and System for Award Management (SAM) below; • Organization's Federal Employer Identification Number (FEIN); • Organization type; • Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations); • Organization's name; • Organization's mailing address; • Organization's primary email address; • Organization's primary phone number; • Organization's fiscal year-end date Unique Entity Identifier (UEI) and System for Award Management (SAM) Each applicant is required to: • Be registered in SAM.gov before submitting its application. Provide a valid unique entity identifier in its application; if your organization does not yet have a UEI you must request one. • Continue to maintain an active SAM registration with current information at all times during which it has an active award, an application, or plan under consideration by the Department The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements. Pre-Award Requirements The pre-award process includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). The ICQ is completed for the organization. The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY 24 ICQ. Applicants that have not completed an ICQ for the grant award year at the time of application will be contacted by the Department to complete this pre-award requirement. This grantee pre-award requirement is mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA). Grantees must complete these requirements prior to receiving a grant award from the State of Illinois. The deadline to submit the ICQ is September 29, 2023, 12:00 PM Central Time. Registration in CSA The CSA Tracking System is the system the IDHS utilizes for approving budgets and issuing grant awards. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA. While registration in CSA is not part of the prequalification process, successful applicants will NOT be issued an award without a fully approved budget in the CSA System. State and Federal Laws and Regulations The agency awarded funds through this funding opportunity must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Indirect Cost Rate Indirect Cost Requirements and Restrictions In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Every organization that receives a state award must make an indirect cost rate proposal or election in the State of Illinois Grantee Portal, Centralized Indirect Cost Rate Election System, including organizations that are choosing not to claim payment for indirect costs. Indirect Cost Rate Election: • Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA and submit an Indirect Cost Rate Proposal in the Crowe Activity Review System (CARS). • State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have a Federally Negotiated Rate and would like to negotiate a rate with the State of Illinois. • De Minimis Rate. An organization may elect a De Minimis rate of 10% of modified total direct cost (MTDC)**. Once established, the De Minimis rate may be used indefinitely. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. **2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. • No Rate: Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into the Indirect Cost Rate Election System. • State Funded Universities/Institutions: Maximum reimbursement for indirect costs is restricted to 10% Off Campus and 20% On Campus with MTDC base. Crowe Activity Review System (CARS). CARS will allow your organization to document your already established federally approved indirect cost rate or complete an indirect cost rate proposal (see State Negotiated Rate above). Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification. If the organization elects to submit a Federally Negotiated Rate or a State Negotiated Rate, they will receive an invitation to submit their proposal in the CARS system. Organizations that have previously established an indirect cost rate election and would like to continue with a Federal or State Negotiated Rate must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year. Organizations that do not make a submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement. For more information see: Centralized Indirect Cost Rate User Manual GATA Grant Fund Use Requirements All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. • Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. • Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS: o Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) o Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) o Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) o Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445). o Deposits for items, services, or space • Simplified Acquisition Threshold: Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying subaward: o That the grantee agency, prior to making a subaward with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313); o That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; o That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

Application Submission Dates and Times Intergovernmental Review This funding opportunity is not subject to Executive Order 12372, "Intergovernmental Review of Federal Programs." Application Submission 1. To be considered for award, application materials will only be accepted electronically. Applications must be in the possession of the DMH email address DHS.DMHGrantApp@illinois.gov. 2. Emails into this box are electronically date and time stamped upon arrival. For your records, please keep a copy of your email submission with the date and time it was submitted, along with the email address to which it was sent. The email of the original sender of the application will be used for official communication between the Department and the applicant organization for matters regarding this application. 3. If an applicant experiences technical difficulties, an email must be sent to DHS.DMHGrantApp@illinois.gov prior to the submission deadline. If State systems are deemed to be working properly, it is the applicant's responsibility to ensure their application materials arrive at the appropriate email address before the submission deadline date and time. 4. IDHS/DMH is under no obligation to review applications that do not comply with the above requirements. 5. Applicants will receive an email to notify them that the application was received. The email reply will be sent to the original sender of the application materials. 6. The subject line of the email MUST state: • Your Entity’s name • Program 515-CHIS Chicago Survivors Address to Request Application Package Applications will be made available in user/printer friendly format and may be found on the FY24 Division of Mental Health website. Copies in other formats may be obtained by contacting the Department at the email address below. The Division’s web site will contain information regarding the materials necessary for submission. Program Email Address: DHS.DMHGrantApp@illinois.gov Content and Form of Application Submission Uniform Application for State Grant Assistance The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. Page one of the application is pre-populated with the appropriate information. Applicants must not complete anything on Page 1. The correct application must be used. Page three of the document requires the amount applying for, signature and the organization's authorized representative. Budget Requirements Funding Restrictions The applicant must develop a budget consistent with program requirements. Proposed budgets must be sufficiently detailed and justified to be approved by IDHS. Pre-award costs are not allowable. IDHS grants are governed by 2 CFR Part 200 , Subpart E-Cost Principles and 30 ILCS 708 which include information on allowable costs, audit requirements, and financial records. Deadline for submission of the budget, in the CSA Tracking System, is the same as the application deadline. • The CSA Tracking System is where the IDHS requires all applicants to enter their GATA Budget information. It is also where IDHS staff will review and take action on the proposed budget. The CSA Tracking system requires that you have different credentials than what you have for the Illinois GATA Grantee Portal. Please follow the directions below to sign the proposed budget. • A budget and budget narrative need to be completed, electronically signed, and submitted in the CSA tracking system with the status as “GATA Budget signed and submitted to program review”. A copy is not to be submitted along with the application packet. • There is space when preparing the budget on each line item for the budget narrative. For each line in the budget the applicant will describe why each expenditure is necessary for program implementation and how the amount was determined. Please include cost allocations as necessary. The Budget narrative (including MTDC base exclusions as appropriate) must clearly identify indirect costs, direct program costs, direct administrative costs, and describe how the specified resources and personnel have been allocated for the tasks and activities within each line item. See instructions for the CSA Tracking System and Budget Information. The budget should be prepared to reflect 12 months. • A Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted. Applicants will NOT be issued an award without the applicant’s fully approved budget in the CSA System. Subrecipient budget(s) • If applicant is planning to use a subrecipient, a pdf copy of the subrecipient budget must be submitted as a separate pdf document with the application packet. • Subrecipient budgets shall be submitted on the GATA Uniform Budget Template (GOMBGATU—3002). Grantee Conflict of Interest Disclosures Every grantee and subrecipient must disclose in writing any actual or potential Conflict of Interest as part of the grant application packet using the Grantee Conflict of Interest Disclosure Form IL444-5205. Grantee Conflicts of Interest include, but are not limited to: 1. Grantee has an employee, board member, trustee, or immediate family member who: a. Holds an elected or appointed office in Illinois. b. Holds a seat in the Illinois General Assembly. c. Is an officer or employee of any State board, commission, authority, or holds an elected or appointed position or is employed in any of the offices or agencies of State government. 2. Grantee has a financial interest, including ownership of stocks or bonds, in a firm which is a vendor or contractor. 3. Grantee has outstanding financial commitments to any vendor or contractor. 4. Grantee has a close personal relationship. such as a spouse, dependent child, or member of the technical advisor's household, that may compromise or impair the fairness and impartiality of the technical advisor and grants officer during the solicitation development, proposal evaluation, award selection process, and management of an award. 5. Grantee has any negotiation of employment with current or potential sub-recipient or vendor. Additional examples of Grantee Conflicts of Interest can be found in the Grant Accountability and Transparency Act (GATA) Website Resource Library. Simplified Acquisition Threshold - Federal Awards Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee is subject to Simplified Acquisition Threshold. Refer to Section “Preapplication Coordination”, “Grant Fund Use Requirements”. Mandatory Submissions • Uniform Application for State Grant Assistance • Advance Payment Request Cash Budget Form submit as a separate attachment (no submission will result in default to Reimbursement Method) • Uniform Grant Budget Template (In CSA) | Instructions • Conflict of Interest Disclosure submit as a separate attachment

NA

Applicants agree to provide program services as described throughout this Funding Opportunity. Agreement Terms IDHS anticipates that the term of the agreement resulting from this Program Grant Opportunity will be July 1, 2023, continuing through June 30, 2024, and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds. IDHS may withdraw this opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office. Post Award Requirements of Applicant If the State share of any State award may include more than the requirements applicable reflected in 2 CFR 200, Appendix XII - Award Term and Condition for Recipient Integrity and Performance Matters then the recipient of the grant, during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. Payment Terms Grantees will receive payment by one of the three payment methodologies (Advance Payment, Reimbursement or Working Capital Advance). Grantees will automatically be paid via Reimbursement Method unless a request for Advance Payment Method or Working Capital Advance Method is made using the IDHS Advance Payment Request Cash Budget Template (Cash Budget). 1. Advance Payment Method (Advance and Reconcile) a. An initial payment will be processed in an amount equal to the first two months' cash requirements as reflected in the Advance Payment Requirements Forecast (Cash Budget) Form submitted with the Grantee’s application. The initial payment will be processed upon execution of the grantee’s Uniform Grant Agreement. b. Grantees must submit monthly invoices in the format and method prescribed in the Grantee's executed Uniform Grant Agreement. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. Invoices must include only allowable incurred costs that have been paid by the Grantee. For programs that have Grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. c. Subsequent monthly payments will be based on each monthly invoice submitted by Grantee to Grantor, and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date. d. Grantees that do not expend all advance payment amounts by the end of the Award term or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective budget, must return the funds within 45 days. e. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. f. Failure to abide by advance payment governance requirements may result in grantee losing their right to advance payments. 2. Reimbursement Method a. IDHS will disburse payments to Grantee based on actual allowable costs incurred as reported in the monthly financial invoice submitted for the respective month, as described below. b. Grantees must submit monthly invoices in a format prescribed by Grantor. Invoices must include all allowable incurred costs for the first and each subsequent month of operations until the end of the Award term. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. As practicable, Grantor shall process payment within 30 calendar days after receipt of the invoice, unless the State awarding agency reasonably believes the request to be improper. c. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. 3. Working Capital Advance Method a. IDHS Grant Program Managers will advance working capital payments to the grantee to cover their estimated disbursement needs for an initial period not to exceed two months of grant expenses. Startup costs may be approved if determined by IDHS Grant Program Managers to be allowable. b. Grantees must submit monthly invoices for each of the one or two months covered by the Working Capital Advance in the format and method prescribed by the Grantor. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. Invoices must include only allowable incurred costs that have been paid by the grantee. For grant programs that have grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. c. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. d. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. e. Working Capital Advance Payments are limited to a single occurrence per grant term. Following the initial working capital advance payment, grantees will be paid via advance or reimbursement method as appropriate. Note: If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application packet as a separate document. Grantee shall submit allowable grant expenses on the DHS prescribed Monthly Grant Invoice template (IL444-5257). All invoices shall be HIPAA compliant and encrypted utilizing DHS approved encryption software. Monthly Invoices and Quarterly PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov Monthly Invoices and Quarterly PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov Monthly Invoices and Quarterly PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov Payment Forms 1. Monthly Invoice IL444-5257 2. Advance Payment Request Cash Budget Form (IL444-4985) Only if requesting an advance payment State Award Notices Applicants will receive a Notice of State Award (NOSA) via the Illinois GATA Grantee Portal. It is important to keep contact information in the Illinois GATA Grantee Portal updated since the main contact is the person notifications are sent to. The NOSA shall include: 1. Grant award amount 2. The terms and conditions of the award 3. Specific conditions, if any, assigned to the applicant based on the Fiscal and Administrative Risk Assessment (ICQ). Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. The NOSA must be accepted by the grants officer (or equivalent). This effectively accepts the state award amount and all conditions set forth within the notice. This accepted NOSA is the document authorizing the Department to proceed with issuing a grant. The NOSA is not an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs at the non- State entity's own risk). Other Information IDHS reserves the right to request additional information. Applicants are expected to provide the additional information within a reasonable time. Failure to provide the information could result in the rejection of the application. Providing the requested information does not obligate IDHS to provide funding nor should an agency draw any conclusions about the department's intentions to fund or not fund the application. Administrative and National Policy Requirements The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services. The agency awarded funds through this Funding Opportunity must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

September 29, 2023, 12:00 PM Central Time

30 - 60 days

NA

This program will be awarded as a 12-month term agreement. IDHS/DMH does not anticipate there will be renewals.

Cost Sharing or Matching: Grantees are not required to participate in cost sharing or provide match.

Uses and Restrictions • This funding opportunity is considered a new application. • The release of this funding opportunity does not obligate the Illinois Department of Human Services to make an award. • This opportunity is considered a grant agreement and is a non-discretionary application for funding. It is not a guarantee of funding. • This award utilizes State appropriated funds. • Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant Allowable Costs All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: 1. Time Period for Required Periodic Financial Reports. Unless a different reporting requirement is specified in Exhibit E, Grantee shall submit financial reports to Grantor pursuant to Paragraph 10.1 and reports must be submitted no later than 30 days after the quarter ends. 2. Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 10.2 and no later than 30 days after this Agreement's end of the period of performance or termination. 3. Time Period for Required Periodic Performance Reports. Unless a different reporting requirement is specified in Exhibit E, Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 11.1 and such reports must be submitted no later than 30 days after the quarter ends. 4. Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 11.2 and no later than 30 days after this Agreement's end of the period of performance or termination. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU) to the appropriate email address. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable. PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below. Reporting templates and instructions for submitting reports can be found in the Provider section of the IDHS website. PPR and PRTP Email Address for All Grants: DHS.DMHQuarterlyReports@illinois.gov

See JCAR Title 44 Illinois Administrative Code 7000.90 Auditing Standards

See JCAR Title 44 Illinois Administrative Code 7000.430 Record Retention

State Funded

$2,000,000

NA

NA

Title 59: Mental Health of the Administrative Code

NA

IL Department of Human Services, Division of Mental Health

https://www.dhs.state.il.us/page.aspx?item=148580

NA

NA

8/31/2023

FY 2024 : $2,000,000