Department of Human Services

IDHS is seeking to fund entities with experience in training, technical assistance, and support to build the RPSA grantee’s program capacities. Successful applicants will work with grantees across multiple RPSA grant programs in Chicago and/or Greater Illinois, based on grantee selection.

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These programs are authorized by the Reimagine Public Safety Act (RPSA) (430 ILCS 69/35) and implemented by Executive Order 2021-29.

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IDHS is seeking to fund entities with experience in training, technical assistance, and support to build the RPSA grantee’s program capacities. Successful applicants will work with grantees across multiple RPSA grant programs in Chicago and/or Greater Illinois, based on grantee selection.

Yes

This program will run from 10/1/24 to 9/30/25

Nonprofit Organizations; For-Profit Organizations; Small Businesses; Individuals;

1 Eligible Applicants This competitive funding opportunity is limited to applicants that meet the following requirements and are subject to limitations described below: a Eligible applicants are limited to those public and private nonprofit community-based organizations subject to 26 U.S.C. 501(c)(3) or 501(c)(4) of the tax code (26 U.S.C. 501(c)(3) or 26 U.S.C. 501(c)(4)). In addition, for profit organizations, small businesses and individuals are eligible to apply. b The applicant agency will not be considered eligible to apply if they are not registered in the GATA Grantee Portal and all GATA prequalification requirements are not met at/on the application due date and time. Further, Applications will not be considered eligible for consideration if the Mandatory Requirements of the Application are not met. i GATA Registration and Prequalification (a) Eligible applicant entities must be registered and prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, available here: Illinois GATA Grantee Portal. (b) Registration and prequalification are required annually. For assistance navigating government application prequalification procedure, refer to Grant Applicant Pre-Qualification and Pre-Award Requirements (state.il.us) (c) Applicants must be prequalified; applications from entities that are not prequalified prior to and on the due date of this application will NOT be reviewed and will NOT be considered for funding. ii Mandatory Requirements of the Application The Mandatory Requirements are essential items that must be met by the application. If any Mandatory Requirement is not met, the responding applicant’s entire proposal will not be considered. If all responding applicants fail to meet a particular mandatory requirement, that mandatory requirement may, at the sole discretion of the State, be removed from the Mandatory Requirements so the evaluation process may continue. However, this does not obligate IDHS to make an award to any applicant that fails to meet all mandatory requirements. (a) The applicant must have a minimum of 5 years of experience teaching adult learners. (b) The applicant must propose to begin providing services in year one within three (3) months following the contract start date. The applicant must provide a program Implementation Timeline as Attachment A5 demonstrating when it will begin to provide services as part of this application. (c) The applicant must provide a clear statement of commitment to operating with a racial equity lens when providing program services; support activities and when creating or updating policies. The applicant statement of commitment must be included in the Executive Summary section of the application. (d) Applications will only be considered for a single eligible service area (Chicago or Greater Illinois). If an applicant is proposing to provide services in both RPSA eligible service areas (Chicago and Greater Illinois), the applicant must submit a separate application for each area. If an application is received to serve both eligible service areas, DHS staff will make one attempt to contact the applicant via the email addresses provided in the Uniform Grant Application form to determine which eligible service area the applicant would like DHS to consider. Absent a response within seven (7) calendar days or if DHS receives a return/undeliverable email, DHS will make a service area selection on behalf of the applicant.

RPSA Grantees

Project Grants

Human Services

Under this NOFO, applicants must propose to serve either Chicago RPSA communities or Greater Illinois RPSA communities. Applicants interested in applying to serve both Chicago and Greater Illinois must submit separate applications.

The applicant agency will not be considered eligible to apply if they are not registered in the GATA Grantee Portal and all GATA prequalification requirements are not met at/on the application due date and time. Further, Applications will not be considered eligible for consideration if the Mandatory Requirements of the Application are not met. GATA Registration and Prequalification (a) Eligible applicant entities must be registered and prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, available here: Illinois GATA Grantee Portal. (b) Registration and prequalification are required annually. For assistance navigating government application prequalification procedure, refer to Grant Applicant Pre-Qualification and Pre-Award Requirements (state.il.us) (c) Applicants must be prequalified; applications from entities that are not prequalified prior to and on the due date of this application will NOT be reviewed and will NOT be considered for funding.

Application Content is described in the notice of funding opportunity (NOFO). a Applicants must electronically submit the complete application including all required narratives and attachments in the prescribed order, with the signed FY25 RVP TTAS Uniform Application for State Grant Assistance on top. b Applications must be sent electronically to DHS.Violencepreventionservices@illinois.gov and received no later than 12:00 p.m. (noon) on Friday, 9/3/2024. The application will be electronically time-stamped upon receipt. IDHS will ONLY accept applications submitted by electronic mail sent to DHS.Violencepreventionservices@illinois.gov. Include the following in the subject line: [Applicant Organization Name] RVP 444-80-2771. Application submissions or delivery to any other email address or contact, including other IDHS offices or employees, will not be considered for review or funding. Applications will NOT be accepted if received by fax machine, hard copy, disk, or thumb drive. THE ELECTRONIC COPY MUST BE A COMPLETE SINGLE PDF FILE. If applicant is unable to send the application in a single pdf file, applicant must label each document and submit all the documents in a compressed (ZIP) file.

2 Review and Selection Process a Merit-Based Review i The Merit Based Review will be conducted by a review team comprised of three or more internal and/or external reviewers. Internal reviewers are individuals employed by the Department, contractual staff or individuals working as interns from an Illinois academic institution. External reviewers are those individuals not employed by the Department, who have volunteered to review applications, have subject matter expertise and/or grant reviewing experience and have been screened for any potential conflict of interest with their assigned applications. ii The review teams will be provided with a Merit Based Review Committee Member Orientation Session. iii After the orientation session, applications will be reviewed and scored individually. The Review Team scores will be compiled and averaged on a Merit Based Review Summary Score Sheet. iv The Bureau Chief or designee will conduct a quality assurance review which must include the following: (a) Initial review of the summary score sheet to identify scoring discrepancies, (b) Determine whether reviewers properly applied Merit Based Review steps as instructed, (c) Identify any obvious infractions of committee members’ independence in the review process. (d) Assess whether reviewers properly completed all section of the MBR Scoring Sheet. Reviewer score sheets may be returned to the reviewer to improve legibility and completeness of comments, (e) Determine whether all facets of the review and scoring process were adhered to and consistently applied by reviewers. ii After individual scores have been completed, a post-merit-based review committee meeting will be held. The review committee meeting is required for all competitive merit-based reviews and will be facilitated by the Bureau Chief or designee. The following apply: (a) Each review team assigned application will be discussed by team members, including application highlights, concerns, application mandates / requirements etc. (b) Scoring disparities will be identified, addressed and resolved. For each application, if a significant disparity exists between reviewer scores (based on a set formula), review team members will collectively examine the application and discuss comments to ensure team members have not missed items within the application that other team members may have identified including application mandates / requirements etc. Application highlights and concerns will also be discussed. (c) Individual scores must be revised if a reviewer determines that they have missed information or made errors in scoring the application. (d) Scoring revisions resulting from discussions must be documented on the respective scoring sheet with written commentary to support the revision. iii Once the post merit-based review meeting has been held and individual scores have been revised and resubmitted (as necessary), the Review Team member scores will be updated, compiled and averaged on the Merit Based Review Summary Score Sheet. iv At any time during the merit-based review or post-review process: (a) If it is determined that there was the possibility of impropriety on the part of any reviewer, upon written request and with the approval of the Associate Director, the Department reserves the right to remove from consideration the reviewer scores and comments from consideration. This action must be documented in writing and must include the reason for removal, (b) If the removal of a reviewer scores and comments results in fewer than 3 reviewers scoring the application, the Department will assign an alternate reviewer to the application. This reviewer will be afforded all the same guidance, instruction and time to complete the review task. Once completed, the process will resume as required. v After the updated Review Scores have been compiled and averaged, The Bureau Chief will present the scores, summary comments and reviewer recommendations to the Associate Director for the Office of Community & Positive Youth Development (OCPYD). The Associate Director may consider other factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee etc., and other items identified under Section A.2. Funding Priorities. vi The recommendations will be presented by the OCPYD Associate Director to the Director of the Division of Family and Community Services, or designee for approval. vii Upon approval from the Director, recommendations will be presented to the Assistant Secretary for the Office of Firearm Violence Prevention for consideration and final award determination. In making a final funding determination, the Assistant Secretary may include consideration of other factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee etc., and other items identified under Section A.2. Funding Priorities. b Criteria and Weighting of Each Criteria i Scoring will be on a 100-point scale. Application Narratives will be evaluated on the following criteria: Section Points Executive Summary 5 points Capacity - Agency Qualifications/Organizational Capacity 35 points Need – Description of Need 5 points Equity and Racial Justice 10 points Quality - Description of Program Design and Services 35 points Budget Narrative* 10 points Total 100 points ii Cost Sharing/Matching: This award is not subject to Cost Sharing/Matching. c Selection Process i As described in the Criteria section above, scoring will be done by committee on a 100-point scale. The numerical score may not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, demonstrated need, demonstrated community presence, and agency past performance as a state grantee, etc. and other factors identified under Section A.2 “Intent of the Notice of Funding Opportunity.” iii While the score/recommendation of the review panel will be a key factor in the funding decision, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information. In the event of a tie, the Department may choose to elect one of the following options: • Apply one or more of the additional factors for consideration described above to prioritize the applications; or • Partially fund each of the tied applications, or • Not fund any of the tied applications or • Assign a new 3-person review team to review and score both applications to break the tie. The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, deliverables, etc.

1 State Award Notices Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include: a Grant Award Amount b The Terms and conditions of the award c Specific conditions, if any, assigned to the applicant based on the fiscal and administrative internal controls questionnaire (ICQ) and merit-based review. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice. The notice is not an authorization to begin performance to the extent that it allows charging to State awards of pre-award costs at the non- State entity's own risk. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov. A written Notice of Denial shall be sent to the applicants not receiving the award.

Applications must be sent electronically to DHS.ViolencePreventionServices@illinois.gov and received no later than 12:00 p.m. (noon) on September 3, 2024.

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a 3 Merit-Based Review Appeal Process a Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS’ Appeal Review Officer (ARO). b Appeals submission IDHS contact information: Name of Agency contact for appeals: Reshma Desai Email of Agency contact for appeals DHS.ViolencePreventionServices@illinois.gov Email Subject Line: “agency name RVP TTA 444-80-2771 @Appeal Reshma” c Submission of Appeal. i An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration. ii An appeal must be received within 14 calendar days after the date that the grant award notice has been published. iii The written appeal shall include at a minimum the following: (a) Name and address of the appealing party; (b) Identification of the grant; and (c) Statement of reasons for the appeal. (d) Supporting documentation, if applicable d Response to Appeal. i IDHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received. ii IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. iii The appealing party must supply any additional information requested by IDHS within the time period set in the request. e Resolution i The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information. ii In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency. iii The Agency will resolve the appeal by means of written determination. iv The determination shall include, but not be limited to: (a) Review of the appeal; (b) Appeal determination; and (c) Rationale for the determination.

Successful applicants under this NOFO may be eligible to receive up to two subsequent grant renewals for this program. Renewals are at the discretion of the department and are based on performance.

There are no match requirements

6 Grant Fund Use Requirements All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. a Allowable Costs Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. b Unallowable Costs i Please refer to 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E – Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS: (a) Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) (b) Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) (c) Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) (d) Food, and other goods or services for personal use of the grantee’s employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor’s Travel Control Board (2 CFR 200.445) (e) Deposits for items, services, or space (f) Out of State Travel c Limitation of Use Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website: SALARY TABLE 2024-ES. d Indirect Cost Requirements and Restrictions i This grant does not have limitations on indirect costs. ii All grantees receiving awards from Illinois grant making agencies must enter State of Illinois Centralized Indirect Cost Rate Negotiation System (powered by the Crowe Review & Monitoring Platform (CRMP) via the Illinois GATA Grantee Portal to substantiate its organizations’ election regarding indirect cost reimbursement. iii Grantees that wish to negotiate a rate with the State of Illinois will start their election process in the Grantee Portal and the case will then be sent to CARS to begin negotiation. View the CRMP User Manual for additional information. iv Grantees are expected to complete the indirect cost rate proposal process every fiscal year, based upon Grantee fiscal year-end (not State of Illinois fiscal year-end). e Administrative Costs It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA. f Simplified Acquisition Threshold Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying subaward: i That the grantee agency, prior to making a subaward with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313); ii That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; iii That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.206 awarding agency review of risk posed by applicants.

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: a Forms i Periodic Financial Report (PFR) (a) The Provider will submit monthly expenditure documentation and certification forms (EDCFs), quarterly and final Periodic Financial Reports (PFRs) in the format prescribed by the Department. (b) These monthly reports must be submitted no later than the 15th of each month for the preceding month by email. (c) The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (October 1- December 31st) is due – January 15th, and Quarter 2 (January 1st -March 31st) is due - April 15th), Quarter 3 (April 1 – June 30) is due July 15th; Quarter 4 (July 1-September 30th) is due - October 15th, (d) The final cumulative fiscal year Periodic Financial Report is due July 15th. (e) The final cumulative grant term Periodic Financial Report is due October 15th. ii Periodic Performance Report (PPR) (a) The provider will provide monthly status reports to the Department in the format prescribed by the Department. (b) The Provider will submit quarterly and final Periodic Performance Reports (PPRs) in the format prescribed by the Department. (c) The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (October 1- December 31st) is due – January 15th, and Quarter 2 (January 1st -March 31st) is due - April 15th), Quarter 3 (April 1 – June 30) is due July 15th; Quarter 4 (July 1-September 30th) is due - October 15th, (d) The final cumulative fiscal year Periodic Performance Report is due July 15th. (e) The final cumulative grant term Periodic Performance Report is due October 15th. iii Other Unique Programmatic Reporting Requirements: Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department. iv If the State share of any State award may include more than $500,000 over the period of performance, applicants are also subject to the reporting requirements reflected in appendix XII to 2CFR200. v Non-compliance with any of the identified reports may lead to being placed on the Illinois Stop Payment List (SSPL).

Annual Audit in conformance with Audit Requirements set forth in the grant agreement.

In accordance with the Community Services Agreement, each provider shall maintain full and complete records of program operations in compliance with state records retention requirements. Records are defined as those documents that capture program activity, participant information and outcomes, and fiscal data. Providers shall comply with the Local Records Act, which regulates the destruction and preservation of public records within the State of Illinois. Presuming funding is provided for the full 3-year award + renewal period, the Provider will be required to maintain until September 30, 2032, adequate books, all financial records and supporting documents, statistical records, and all other records pertinent to this Award. If any litigation, claim, or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. The Provider agrees to provide or make available all records related to this grant upon request.

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Chicago average award amount: $1,160,000 Greater Illinois average award amount: $333,000

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823 Monroe St. Springfield, IL 217.557.0193

https://www.dhs.state.il.us/page.aspx?item=139077

RPSA Youth Development Training, Technical Assistance and Support (RYD-TTAS) RPSA Lead Convener RPSA Violence Prevention Services RPSA Youth Development Services RPSA High-Risk Youth Intervention Services (R-HRYIS)

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8/2/2024

FY 2022 : $356,269
FY 2023 : $2,195,784
FY 2024 : $3,929,533
FY 2025 : $4,500,000
FY 2026 : $4,500,000
FY 2027 : $4,500,000