Organizations to provide services that have been proven effective or are considered to be best practice for reducing violence in the field of violence intervention research and practice, including emotional or trauma related therapies, housing, employment, job training/placement, family engagement, or wrap-around support services. When possible, 2 to 6 awards will be made in each of eligible service areas. Please note: To date, there have been three separate NOFOs under this CSFA number: 444-80-2774-01 RPSA Violence Prevention (for eligible Chicago community areas) 444-80-2774-02 RPSA Violence Prevention (Rolling NOFO; for eligible Chicago community areas) 444-80-2774-03 RPSA Violence Prevention (for eligible Greater Illinois communities)

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These programs are authorized by the Reimagine Public Safety Act (RPSA) (430 ILCS 69/35) and implemented by Executive Order 2021-29.

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The DHS Office of Firearm Violence Prevention (OFVP) is investing in the highest-risk Chicago communities and Greater Illinois communities to provide a trio of violence prevention services intended to mitigate, reduce, and prevent violent behavior, in particular firearm violence. The OFVP is seeking applications from organizations with the ability to connect with those individuals at highest risk of harming someone or being harmed by firearm violence. Funded organizations will provide the trio of programs that include street outreach, case management, and victim services. Services will be tailored based on community, individual, youth and family needs. Services and programming will include but not be limited to: a Identifying and connecting individuals at the highest risk of harming someone or being harmed by firearm violence to programming. Organizations will analyze and use data to identify and connect individuals who will most benefit from firearm violence prevention services. Identification and connection can occur through a variety of methods, including but not limited to street outreach and partnerships with schools, and law enforcement. Participants can also be connected to programming by community residents and community organizations. Providers will screen individuals for participation in violence prevention services if they meet at least one of the criteria below: i Active street involvement An association with or a reputation or key role (influencer) in or a family history of activity or involvement in an historically marginalized group that is disconnected from mainstream economy and/or social services and is or has participated in illegal activity. ii Justice-system involvement (a) Recently released from jail, prison, or/other detention facility (e.g., Cook County Jail, Illinois Department of Corrections (IDOC), Illinois Department of Juvenile Justice (IDJJ) facilities, juvenile detention centers, or (b) Prior arrest(s), charge(s), or conviction(s) for violent felonies (e.g., homicide, aggravated battery, armed robbery, weapons charges) iii Previous victimization and trauma associated with community violence (a) Recent victim of violence, or (b) Family/friend of recent victim of violence iv Exhibits violent behavior (includes online) Aggressive or violent behavior and/or threats of violence b Provide comprehensive evidence-based firearm violence prevention services. Organizations must provide each of the following program elements either directly or through subcontracts: street outreach, case management, and victim services. Organizations may not subcontract all three program elements. Sub-recipients will be subject to the same GATA and grant requirements as the grantee. i Street Outreach: Street outreach workers will be employed to mediate conflicts and prevent retaliatory violence between those who are at risk to commit or to become the victims of firearm violence. Street outreach workers will engage with high-risk individuals in a variety of settings, including parks, homes, street corners, community centers, schools, hospitals, etc. Street outreach efforts are typically conducted in the afternoons, evenings, or late at night. (a) Key outreach activities include: (i) Engagement and support of individuals and groups at highest risk of harming someone or being harmed by violence (ii) Reclaiming public spaces for safe activities (iii) Responding to critical incidents, such as shootings and homicides, to de-escalate tension and reduce/address threats of violence Organizations must maintain on-call crisis staff to respond to shooting incidents 24 hours per day, seven days per week to receive notification of shooting incidents from police departments. Crisis staff must respond in person to the incident within one hour and document police department notifications, the time it was received, the response time, and the outcome. (iv) Support victims and their families by providing immediate basic needs services (food, clothing, etc. and providing/linking to necessary resources to address trauma, mental health, etc. to stabilize the individual/family. (v) Conduct proactive peace building activities such as restorative justice practices, event outings, and peace circles when applicable (vi) Mediate and resolve conflicts between street groups or individuals harmed by violence (vii) Make referrals for additional, non-emergency services and supports for the victim and family to preserve stability. (b) Street outreach workers will carry a case load maximum of 15 participants at any given time. (c) Street outreach workers will be required to maintain an activity log, outlining types and numbers of outreach activities conducted. ii Case Management: Uses a case manager or case team to complete an intake assessment, develop a case plan, and provide or connect individuals to identified resources and services. Programming and services may include, but are not limited to, effective emotional or trauma related therapies, housing services, employment training, job placement services, family engagement, and other support services. A full-time case manager will carry a case load maximum of 25 participants at any given time. iii Victim Services: Victim services workers/advocates helps families and victims of violence recover from physical and emotional trauma caused by the violence by empowering them with skills, services, and opportunities. (a) Key Victim Services include: (i) Responding to incidences of community violence (non-fatal shootings, fatal shootings, other acts of violence, etc.) within specific community areas. Incident notification could occur through outreach workers, police departments, community members, or other means. The response should include visits to crime scenes, a victims’ home, hospitals, and other health care settings. Response should be dispatched within one hour of the police department notifications and may be an in-person interaction or phone call. (ii) Providing immediate support and advocacy for those impacted by violence at the hospital, accompanying the family at the medical examiner’s office, planning for a funeral, and/or assessing level of crisis to refer to counseling services. (iii) Providing trauma-informed counseling with victims and families (iv) Connecting/referring families to appropriate services and supports in the community, including: o Mental health services o Benefits eligibility and enrollment (e.g., Medicaid, SNAP/Link, etc.) o Trauma-informed services for young children and youth o Housing assistance o Food assistance o Funeral planning o Transportation to medical appointments o Employment (v) Supporting families in their interaction with police to receive updates on cases. (vi) Assisting families with application to Illinois Crime Victim Compensation Program operated by the Office of the Illinois Attorney General. (vii) Conducting regular weekly support groups with victims and families. (viii) Providing support to families during court visits or trials. (b) Victim services workers will carry a case load maximum of 25 participants at any given time. iv Additional Programmatic Requirements (a) Providers will maintain a confidential file on program participants which will include at a minimum: (i) Demographic data (ii) Documentation of crisis intervention, if applicable (iii) Any required assessment results (iv) Individual’s case plan, goals, services, outcomes, etc. (v) Record of services provided (vi) Record of referrals made for additional services and whether individual received services (b) Providers will hold regular (monthly) case staffings. The case staffing team will include where appropriate, the street outreach worker, case manager, victim services advocate, etc. c Required Staffing: ii At least one Street Outreach worker, a full-time case manager and a victim services worker. These must be separate positions iii Sufficient staffing to cover 24/7 shooting response. On call status is acceptable. d Develop, maintain, and leverage strong relationships with community residents, stakeholders, and law enforcement entities, etc. to identify conflicts that are responsible for recurring violence and to support local violence reduction strategies. Providers will use those relationships to identify conflicts for recurring violence and build relationships/coordinate with individuals who are most able to reduce conflicts. e Coordinate services with other organizations providing violence prevention services in their area. i Work with the service area’s Violence Prevention Coordinating Council (VPCC), formerly known as Local Advisory Council and other organizations providing violence prevention services to determine adequate coverage and response to shooting incidents referred by the police and through other reporting mechanisms. A Reimagine VPCC is an experienced organization providing violence prevention services selected by the OFVP through a competitive process to help build capacity within the community area to reduce firearm violence. The VPCC will also continue and expand the work begun by Local Advisory Councils in each municipality. Reimagine VPCCs will encourage effective, collaborative working relationships across providers in such disciplines as violence prevention, mental health, and youth development. ii Coordinate street outreach activities through geography, target populations, etc. iii Participate in monthly and emergency meetings with other Reimagine Violence Prevention grantees/providers in the community to share knowledge and strategies of the neighborhood violence dynamic. Monthly and emergency meetings will be convened by the OFVP and/or each municipality’s VPCC with the intent to facilitate a meaningful collaborative action planning across providers. iv Accept and make referrals, when appropriate, to/from other Reimagine Violence Prevention, Youth Development, Youth Intervention, and Trauma-Informed Behavioral Health funded providers within each municipality. v Fully participate in community violence prevention coordination activities including but not limited to: (a) attending monthly and emergency meetings (b) sharing recommendations on how to reduce violent conflict in the neighborhood (c) sharing knowledge of and strategies to address the community violence dynamic, (d) participate in available learning communities. e Recruit, train, maintain, and develop staff i Recruit staff who are intimately familiar with and reflective of the community in which they are providing services. ii Implement safety protocols to ensure staff safety, including developing staff safety and self-care plans. iii Provide staff with adequate training opportunities to prepare them to provide program elements effectively and safely. Training will include topics such as cognitive behavior therapy, conflict mediation and understanding/treating trauma. Training can be provided directly by the organization or through an RPSA Violence Prevention Training Technical Assistance and Support (TTAS) provider. An organization may choose to provide training utilizing a non-RPSA funded TTAS provider, however the organization may not use RPSA funds to pay for those trainings. iv Provide staff with adequate supervision to assess and improve job performance. v Provide and encourage staff with additional staff development opportunities which will build staff’s employment skills, allowing for career advancement. f Participate in IDHS-approved training, technical assistance, and support (TTAS). At a minimum, funded providers will participate in an organizational scan conducted by an RPSA TTAS Provider, to determine programmatic, professional development, and organizational capacity needs. Provider will have the option to request TTAS services to meet identified needs at no cost. Funded providers will be expected to report quarterly steps taken to address needs identified by the scan. Providers will be expected to repeat the scan at an interval to be determined by the OFVP to demonstrate progress toward meeting identified needs. The results of the organizations’ scans will be used to inform subsequent years training calendar development that will benefit all RPSA funded organizations. g Ensure that programming is infused with trauma-informed principles that: i Recognize the high prevalence of traumatic experiences in persons residing and working in communities with a high concentration of firearm violence, ii Include an understanding of the impact of trauma on staff and personnel working with individuals residing in these communities. iii Include an understanding of the impact of trauma on brain development, physical and emotional health and the impact on the community and individuals living in the community. iv Creates a safe space, provides support, and builds resiliency in individuals impacted by trauma. h Develop and implement or maintain a Diversity, Equity, and Inclusion (DEI)/racial justice plan that: i Reflects IDHS’ commitment to advance equity and racial justice by enabling all to thrive, regardless of race, zip code, and disability. ii Outlines how the organization ensures equity in access to its supports/services as well as outcomes. iii Includes a plan to identify and address implicit bias in all areas of the organization, including programming. iv Includes an equity and racial justice training plan. v Acknowledges the root causes of firearm violence, including historically racist systemic policies and practices where appropriate. 4 Performance Measures At the end of each quarter, successful applicants will submit a periodic performance report (PPR). At the end of the year, successful applicants will submit a cumulative report. In addition to service data and activities, the PPRs will also include the following performance measures: a Provision of the three required evidenced-based components: street outreach, case management, and victim advocacy services b Projected vs actual number of individuals served through street outreach c Percent of Police Department Notifications with an in-person timely (60 min) response. d Percent of successful case management referrals. e Percent of individuals with a case plan who complete 50% or more of case plan goals. f Percent of successful victim advocacy referrals g Percent of RPSA Monthly and Emergency Response meetings attended h Number of policies, practices and procedures that have been implemented, revised, or repealed to reduce racial disparities and/or expanded access to supports and opportunities. i Percentage of timely and accurate periodic and final Financial Reports submitted. j Percentage of timely and accurate periodic and final performance reports submitted. k Percent of successful mediations conducted. 5 Performance Standards a Minimum 3 required components will be delivered throughout the grant period. Street Outreach, Case Management & Victim Advocacy services. (Acceptable performance: 100% of the 3 required components delivered) b Actual number of individuals served through street outreach compared to projected (Acceptable performance: 80%) c Percent of agency assigned Police Department Notifications that were responded to by Street Outreach staff, in-person, within 60 min. (Acceptable performance: 90%) d Percent of individuals referred by Outreach Workers or Victim Advocacy who have a case plan developed. (Acceptable performance: 75%) e Percent of individuals with a case plan who complete 50% or more of case plan goals. (Acceptable performance: 75%) f Percent of individuals referred for victim advocacy services who receive one or more victim services (Acceptable performance: 80%.) g Percent of RPSA Monthly and Emergency Response meetings attended (Acceptable performance: 80% of convened meetings) h Number of policies, practices and procedures that have been implemented, revised, or repealed to reduce racial disparities and/or expanded access to supports and opportunities. Reported in required performance reports. (Acceptable performance: One (1)) i Percentage of timely and accurate periodic and final Financial Reports submitted. The Periodic Financial Reports must be submitted no later than the 30th of each month for the preceding month by email. At the end of the fiscal year, providers will also submit a cumulative report. (Acceptable performance: 80% of reports are submitted on time with accurate information) j Percentage of timely and accurate periodic and final performance reports submitted. The Periodic Performance Reports must be submitted no later than the 30th of each month for the preceding month by email. At the end of the fiscal year, providers will also submit a cumulative report. (Acceptable performance: 80% of reports are submitted on time with accurate information) k Number of mediations conducted compared to the number of mediations resulting in positive outcomes. (Acceptable performance: 65% of mediations resulting in positive outcomes).

Yes

Organizations must provide violence prevention services in a manner consistent with the Notice of Funding Opportunity; including but not limited to the provision that the grantee must provide directly or through a subrecipient all three of the required service components, street outreach, case management and victim advocacy. The grantee must provide at least one of the three service components directly. All subrecipients must meet the same GATA registration and pre-qualifications requirements as well as any additional mandatory and pre-award requirements as the grantee. Requirements are specified in the NOFO. When indicated, Grantees must agree to use RPSA funded TTAS providers to increase agency capacity and service delivery. Grantee must provide data regarding service delivery and agency capacity to IDHS upon request.

Nonprofit Organizations; Government Organizations; Education Organizations;

Please note there are different eligibility requirements for 444-80-2774-01, 444-80-2774-02 and 444-80-2774-03 For 444-80-2774-01: Eligible Applicants This open funding opportunity is limited to applicants that meet the following requirements and are subject to limitations described below: Eligible applicants (and sub-recipients) are limited to those public and private nonprofit community-based organizations subject to 26 U.S.C. 501(c)(3) or 501(c)(4) of the tax code (26 U.S.C. 501(c)(3) or 26 U.S.C. 501(c)(4)) that are located in the city of Chicago. Eligible applicants (and sub-recipients) include units of local government inclusive of public schools, districts, etc. The applicant organization is an experienced violence prevention organization with trained violence prevention staff. The applicant organization is proposing to provide firearm violence prevention services, as required in this NOFO, in one or more eligible Chicago community areas. The applicant organization will be allowed to include sub-grantees to ensure delivery of all required program components provided that the applicant organization is providing at least one of the three primary components of the program. The applicant organization (and sub-recipients) has met the eligibility, prequalification requirements and mandatory requirements listed in the NOFO. Applicants eligible based on eligibility, prequalification requirements and mandatory requirements may have limited eligibility based on the following: a. No applicant organization may receive RVPS funding to provide services in more than three eligible community areas. b. RVP-TTAS grantees will not be eligible to receive funding under this NOFO (23-444-80-2774). If an applicant is proposing to provide services in more than one eligible Chicago community area, the applicant must submit a separate application for each community area. For 444-80-2774-02: All eligibility requirements of 444-80-2774-01 PLUS the following: Applicants are required to submit a Letter of Intent (LOI) to Apply to DHS.ViolencePreventionServices@illinois.gov The Letter of Intent (LOI) must indicate the eligible service area for which the applicant is intending to apply. Once the Letter of Intent is received, IDHS will review applicant’s GATA prequalification status. If the applicant is not prequalified, IDHS will provide instructions on how to complete the prequalification process. Applications will not be accepted if the applicant is not GATA prequalified. Based on the information provided, IDHS will provide feedback to the applicant regarding eligibility If the applicant does not provide sufficient evidence necessary to determine that applicant meets these eligibility requirements, applicant will be notified of such and reminded these are exclusionary requirements that will be verified at time of application. IDHS will verify if applications are still being accepted for the proposed Chicago Community Area and will notify applicant whether applications are being accepted. If applicant is applying for an eligible Chicago community area for which IDHS is still accepting applications, IDHS will email the complete application package, including this NOFO and all appendices to the primary contact person listed in the Letter of Intent. (The applicant may request to receive the application by mail if preferable.) For 444-80-2774-03: a Eligible applicants are limited to those public and private nonprofit community-based organizations subject to 26 U.S.C. 501(c)(3) or 501(c)(4) of the tax code (26 U.S.C. 501(c)(3) or 26 U.S.C. 501(c)(4)) that has or will have (within 60 days) a physical presence in the Greater Illinois eligible community area described in Section A1 above, for which they intend to apply. Organizations not physically located within the community at the time of application that propose to develop a service location, upon award, the organization must acquire a physical location within that community within 60 days of the contract start date (anticipated to be July 1, 2023.) b In addition to the above non-profit community-based organizations, eligible applicants are inclusive of units of local government, public schools, districts, etc. that provide services within the eligible community area. c The applicant has met the prequalification requirements and mandatory requirements listed below. d If an applicant is proposing to provide services in more than one eligible Greater Illinois service area, the applicant must submit a separate application for each eligible service area. e No applicant will be granted more than one award under this CSFA number (444-80-2774.03) for the same eligible Greater Illinois service area. This includes grantees who have been awarded under FY 23 444-80-2774.03. Questions regarding this can be sent to dhsviolencepreventionservices@illinois.gov.

Youth at highest risk of being impacted by firearm violence

Project Grants

Human Services

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Applicant must be prequalified and registered in the Illinois GATA Grantee Portal

Applicant must submit an application as described by the NOFO, which must include, at a minimum, a Uniform Application for State Grant Assistance, a program narrative, a budget and a grantee conflict of interest disclosure.

Applicants must be proposing to provide services within an RPSA identified community For 444-80-2774-02 All applications will be reviewed upon receipt by IDHS staff to determine if eligibility and mandatory requirements are met as outlined in this NOFO. Those meeting these requirements will be reviewed as described in the Criteria section above. Scoring will be done by committee on a 100-point scale. If compiled average reviewer scores meets or exceeds a score of 75, the application will be put forward for funding consideration by service area. Applications will be considered in the order they were received until such time as the maximum number of funded RVPS grants in the identified service area is met (six) or available funding has been exhausted. If there is sufficient funding and the service area maximum number of awards has not yet been achieved, the Department will then review other RPSA awards made to the applicant organization to determine if the applicant organization continues to be eligible or if they have since exceeded the limitations outlined in Section C.1.f. and would then be subject to disqualification. While the score/recommendation of the review panel will be the primary factor in the funding determination, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information. Final award decisions will be made by the Assistant Secretary of Firearm Violence Prevention after considering the recommendations of the Bureau Chief for the Bureau of Violence Prevention Services, the Associate Director of the Office of Community & Positive Youth Development, and the Director of Family and Community Services. The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, deliverables, etc. For 444-80-2774-03 All applications will be reviewed upon receipt by IDHS staff to determine if eligibility and mandatory requirements are met as outlined in this NOFO. Those meeting these requirements will be reviewed as described in the Criteria section of the NOFO. Scoring will be done by committee on a 100-point scale. While the score/recommendation of the review panel will be the primary factor in the funding determination, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information. Final award decisions will be made by the Assistant Secretary of Firearm Violence Prevention after considering the recommendations of the Bureau Chief for the Bureau of Violence Prevention Services, the Associate Director of the Office of Community & Positive Youth Development, and the Director of Family and Community Services. The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, deliverables, etc.

For 444-80-2774-03, Awards will be made based on merit-based review.

For 444-80-2774-03, Applications are due on 4/19/23 at 12 pm.

TBD

a Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS’ Appeal Review Officer (ARO). b Appeals submission IDHS contact information: Name of Agency contact for appeals: Reshma Desai Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov Email Subject Line: “agency name nofo # Appeal Reshma” c Submission of Appeal. i An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration. ii An appeal must be received within 14 calendar days after the date that the grant award notice has been published. iii The written appeal shall include at a minimum the following: (a) Name and address of the appealing party; (b) Identification of the grant; and (c) Statement of reasons for the appeal. (d) Supporting documentation, if applicable d Response to Appeal. i DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received. ii DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. iii The appealing party must supply any additional information requested by DHS within the time period set in the request. e Resolution i The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information. ii In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency. iii The Agency will resolve the appeal by means of written determination. iv The determination shall include, but not be limited to: (a) Review of the appeal; (b) Appeal determination; and (c) Rationale for the determination.

Successful applicants under this NOFO may be eligible to receive up to two subsequent one-year grant renewals for this program. Renewals are at the discretion of the department and are based on performance and appropriation.

There are no match requirements

All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. a Allowable costs: Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. b Unallowable costs: Please refer to 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E – Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS: i Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) ii Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) iii Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) iv Food, and other goods or services for personal use of the grantee’s employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor’s Travel Control Board (2 CFR 200.445). v Deposits for items, services, or space c Limitation of Use Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2021/ES.pdf d Indirect Cost Requirements and Restrictions In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Every organization that receives a state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs. CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx i Indirect Cost Rate Election: (a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA. (Refer to Section D. Application and Submission Information, 4. Other Submission Requirements for a list of required attachments) (b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. (c) De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. 2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. (d) "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS. ii Crowe Activity Review System (CARS). CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization’s fiscal year. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or “no rate”. Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx e Administrative Costs It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA. f Simplified Acquisition Threshold Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying sub award: i That the grantee agency, prior to making a sub-award with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313); ii That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; iii That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

Financial Reports: The Periodic Financial Reports must be submitted no later than the 30th of each month for the preceding month by email. At the end of the fiscal year, providers will also submit a cumulative report. Programmatic Reports: Providers will be required to participate in evaluation efforts as directed by the Department and/or its subcontractor(s) and collect and report data accordingly. Data will be submitted in the format prescribed by the Department. Providers will be required to report quarterly regarding program performance measures and outcomes. Providers will be required to participate in a Department directed Performance and Standards Assessment reviews. A year-end program and performance measures and outcomes report will also be required. Additional data and information may be requested throughout the year as determined by the Department.

TBD

Each provider shall maintain full and complete records of program operations in compliance with state records retention requirements. Records are defined as those documents that capture program activity, participant information and outcomes, and fiscal data. Providers shall comply with the Local Records Act, which regulates the destruction and preservation of public records within the State of Illinois. IDHS may require longer retention of records and/or submission of such records to the Department if the records cover a time period still open to audit.

TBD

TBD

Average award amount: $300,000

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823 Monroe St. Springfield, IL 217.557.0193

https://www.dhs.state.il.us/page.aspx?item=139077

All Reimagine and RPSA Programs

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3/1/2023

FY 2022 : $50,000,000
FY 2023 : $20,000
FY 2024 : $15,000,000
FY 2025 : $18,325,584