Division of Early Childhood (DEC)

The Illinois Department of Human Services, Division of Family and Community Services, seeks an organization with which to contract for the establishment and maintenance of an Early Intervention Clearinghouse (EIC), a resource for the parents/caregivers, general public and early intervention professionals to access information and other resources related to early intervention issues including, but not limited to, culturally inclusive and culturally responsive resources. The EIC provides current, up-to-date information and reference materials that are used by parents to learn more about normal development and specific disabilities. This information is also used by educators and EI professionals to maintain and improve competencies in the evaluation and treatment of children with developmental disabilities and delays. The EIC serves as a communication link between the EI Program and families served by the program through newsletters, a Web site, and reference and lending library services. The EIC maintains a federally required central directory.

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• 30 ILCS 705: Illinois Grant Funds Recovery Act • 30 ILCS 708 Grant Accountability and Transparency Act • 325 ILCS 20: Early Intervention Services System Act

Individuals with Disabilities Education Act (IDEA) Part C 34 CFR 303 and the state Early Intervention Services System Act (325 ILCS 20/). Title 89 Illinois Administrative Code • Part 500: Early Intervention Program • Part 507: Audit Requirements of DHS • Part 509: Fiscal/Administrative Recordkeeping and Requirements • Part 511: Grants and Grant Funds Recovery

Identify and collect research-based and best-practice early intervention information to share with families, EI professionals and the general public. To ensure families have the information and resources they need to support their children’s growth and development.

Yes

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Government Organizations; Education Organizations; For-Profit Organizations;

1) Current SAM.gov account; 2) Current FEIN; 3) Good standing with the Illinois Secretary of State (Illinois Secretary of State Business Services website: http://www.cyberdriveillinois.com/departments/business_services/home.html 4) Not on the Illinois Stop Payment List; 5) Not on the SAM.gov Exclusion List; 6) Not on the DHFS Sanctioned Party List. State agencies are federally required to evaluate the risk posed by each applicant. Risk assessments are a pre-award requirement and include two components: fiscal/administrative and programmatic. Illinois uses an Internal Control Questionnaire (ICQ) to complete the fiscal/administrative component. Entities are required to access, complete and submit the ICQ through the Grantee Portal for the state fiscal year associated with the grant funding. The programmatic risk assessment is distributed by the state awarding agency as part of the application process. Both the ICQ and the programmatic risk assessment must be accepted by the state and approved before a grant award can be executed.

Early Intervention stakeholders, professionals, and families.

Project Grants

Education

Resumes, Expenditure Documentation Forms, Periodic Financial Reports, Periodic Performance Measure Reports, Budgets, Indirect Cost Calculations and Application of Indirect Cost Rates.

Prior to IDHS accepting a grant application, all potential grantees (initial award and renewal candidates) must have 1) A Unique Entity Identifier (UEI) 2) Current SAM cage code 3) Register in the GATA system 4) Register with the Secretary of State (does not apply to governmental entities and schools) 5) Complete the Internal Control Questionnaire (ICQ) on the GATA system. All potential grantees (initial award and renewal candidates) must apply each grant period to be eligible for funding. Renewal applications and Notice of Funding Opportunity (NOFO) requirements can be found at the IDHS website. All awards are initially established based on a review of a properly prepared proposal submitted in response to a NOFO and subjected to a merit base review process. The applicant/candidate with the highest merit-based review score receives the award. Subsequent renewals are based on the terms of the initial NOFO and as defined in the terms of the grant agreement. All appeals to NOFOs and related processes are subject to an established appeals procedure and are to be initially submitted to the IDHS Chief Accountability Officer (CAO).

• Application dates are stated in the NOFO transmittal. Any application not fully submitted by the Application End Date will not be considered. • If the due date falls on a Saturday, Sunday, or Federal or State holiday, the reporting package is due the next business day. • Submit the completed grant application to: DHS.EIFiscal@Illinois.gov via email with the subject line including: o Provider's Organization Name/Funding Opportunity #/Program Contact Name o For example: ABC Company/Funding Opportunity # 22-444-80-1229-01/John Doe • To be considered, application materials must be emailed by the designated date and time listed in the NOFO. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced.

Statewide access following diverse, equitable and inclusive practices.

All competitive grant applications are subject to merit-based review.

Varies. Refer to published Notice of Funding Opportunity (NOFO).

Up to 30 days

Under a competitive grant, the evaluation process may be subject to appeal. Evaluation scores or funding determinations/outcomes cannot be appealed. Refer to the Merit Based review Appeal Process as stated in GATA Administrative Rules, Section g: http://www.ilga.gov/commission/jcar/admincode/044/044070000D03500R.html • Appeals submission IDHS contact information: *Name of Agency contact for appeals: Katie Jacobs *Email of Agency contact for appeals: DHS.EIFiscal@illinois.gov

Award Period will be for (1) 12-month term period, with (2) 12-month renewal options.

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Support for central directory, a mandatory minimum component of a statewide system of Part C Early Intervention:: IDHS authorizes funding to each successful awardee for the maintenance and administration of a central directory in the State of Illinois meeting the requirements set forth in the Individuals with Disabilities Education Act (IDEA) Part C (34 CFR 303) and the state Early Intervention Services System Act (325 ILCS 20/). All costs incurred to meet the deliverables set forth in the grant agreement are reimbursable, based on a prior approved budget, unless prohibited or defined as unallowable in the Grant Accountability and Transparency Act (30 ILCS 708/), the related regulations set forth in 44 Ill. Admin. Code, Part 7000, and the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200 et seq.)

The grantee shall submit a Periodic Financial Report monthly in the format required by the grantor. The grantee shall submit a financial Close-Out report within 60-calendar days following the end of the period of performance of the grant agreement. The grantee shall submit a Consolidated Year-End Financial Report and, if applicable, an Audit Report within timeframes dependent upon the type of external audit performed (Single Audit, nine (9) months, all others, six (6) months). The grantee will submit a quarterly Periodic Performance Report in the format required by the grantor. The grantee will submit a Close-Out Performance Report in the format required by the grantor within 60 calendar days following the end of the period of performance.

JCAR Title 44 Illinois Administrative Code 7000.90 and CFR 200.501.The grantee shall participate in routine monitoring and technical assistance activities as required by IDHS, including on-site monitoring, data collection and reporting obligations, record reviews, financial audits, complaint investigations, and consumer satisfaction surveys.

Program is compliant with all GATU, GOMB, and UG needs to keep records.

SAP Appropriation code: 0502.44484.4900.000000PY, SAP Fund Center: 4448484351

Actual FY24 (PY) $638,017 Estimated FY25 (CY) $950,000 Estimated FY26 (BY) $997,500

Varies

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The grantee is subject to the Grant Accountability and Transparency Act (30 ILCS 708/), the related regulations set forth in 44 Ill. Admin. Code, Part 7000, and the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200 et. seq.).

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IDHS: Early Intervention Information (illinois.gov) http://intranet.dhs.illinois.gov/oneweb/page.aspx?item=31183

CSFA 444-84-2880 Early Intervention Child and Family Connections (CFC), CSFA 444-84-2894 Early Intervention Training, CSFA 444-80-2895 Early Intervention Credentialing.

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4/25/2024

FY 2019 : $272,960
FY 2020 : $283,026
FY 2021 : $283,026
FY 2024 : $638,017
FY 2025 : $950,000