IDPH: Office of Health Promotion

Illinois Department of Public Health (IDPH or Department) intends to fund National Foundation of Dentistry for the Handicapped/Dental Lifeline for the program Coordination of Oral Health Services (COHS), that will establish an intake process, provide coordination and comprehensive care referrals to donated dental care for persons who are deemed eligible due to: low income, uninsured, or with permanent disability, or over age 65, or have with physician documentation of dental care need before essential medical treatment can be provided. This project will support personnel who will coordinate care for eligible persons, reinforce, and establish provider networks, and provide progress reports of activity and impact of program. The COHS program will improve the oral health status of at-risk, eligible adults by treating oral disease, improving mouth function and in so doing, limit negative impact on systemic health and quality of life.

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The objective of this project will support personnel who will coordinate care for eligible persons, reinforce, and establish provider networks, and provide progress report of activity and impact of program. The COHS program will improve the oral health status of at-risk, eligible adults by treating oral disease, improving mouth function and in so doing, limit negative impact on systemic health and quality of life.

Yes

07/01/2024 - 06/30/2025

Nonprofit Organizations;

To be eligible, applicants must be registered in the State of Illinois Grant Accountability and Transparency Act (GATA) Grantee portal, www.grants.illinois.gov and pass the grantee pre-qualification, fiscal and administrative risk assessment (required once annually), and the programmatic risk assessment, and meet the criteria. The only applicant eligible is National Foundation of Dentistry for the Handicapped/Dental Lifeline.

Individuals who are low income, uninsured, or with permanent disability, or over age 65, or have with physician documentation of dental care need before essential medical treatment can be provided.

Non-competitive

Healthcare

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Regardless of the source of funding (federal pass-through or State), all grantees are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, complete a prequalification process, and be determined "qualified" as described in Section 7000.70. Registration and prequalification is required before an organization can apply for an award. The entity is "qualified" to be an awardee if it: 1) has an active DUNS number; 2) has an active SAM.gov account; 3) has an acceptable fiscal condition; 4) is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State requires the entity's organization type to be registered. Governmental entities, school districts and select religious organizations are not required to be registered with the Illinois Secretary of State. Refer to the Illinois Secretary of State Business Services website: http://www. cyberdriveillinois.com/departments/business_services/home.html; 5) is not on the Illinois Stop Payment List; 6) is not on the SAM.gov Exclusion List; 7) is not on the Sanctioned Party List maintained by HFS.

Applications must be submitted via the Illinois Department of Public Health's Electronic Grants Administration and Management System (EGrAMS), accessible at idphgrants.com.

This grant in non-competitive and applications will be reviewed for completeness.

This grant is non-competitive. Application review and approval will be completed by the IDPH grant monitor based on prior grant guidelines, timely submission of reports and fiscal monitoring.

Applications must be received by the close of business (5:00 pm CDT) on the application due date.

Within 30 days of application deadline.

For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding determinations/outcomes may not be contested and will not be considered by the Department's Appeals Review Officer. To submit an appeal, the appealing party must: o Submit the appeal in writing and in accordance with the grant application document through IDPH's Merit-Based Review Appeal Request Form available in the GATA section of the IDPH website (www.dph.illinois.gov/GATA). o Appeals must be received within 14 calendar days after the date that the grant award notice was published. o Appeals must include the following information: ? The name and address of the appealing party ? Identification of the grant ? A statement of reasons for the appeal ? If applicable, documents or exhibits to support statement of reason The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all relevant, requested information. o The ARO must review the submitted Appeal Request Form for completeness and acknowledge receipt of the appeal within 14 calendar days from the date the appeal was received. o The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant process and the impact of the recommendation. o The appealing party must supply any additional information requested by the agency within the time period set in the request. o The ARO shall respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. Documentation of the appeal determination shall be sent to the appealing party and must include the following: o Standard description of the appeal review process and criteria o Review of the appeal o Appeal determination o Rationale for the determination In addition to providing?the written determination, the grant-making office may do the following: o Document improvements to the?evaluation process given the findings and re-review all submitted applications. o Document improvements to the?evaluation process given the findings and implement improvements into the following year's grant evaluation process. o Provide written notice to the appealing party as to how the identified actions will be remedied. Appeals resolutions may be deferred pending a judicial or administrative determination when actions concerning the appeal have commenced in a court of administrative body.

There are no renewal awards for this grant program. Grantees must submit a new application for each grant cycle.

Matching funds (cash/in-kind contributions) are not required by the applicant. If applicant receives cash/in-kind contributions, these need to be included in the total operating budget reported in the online grant management system and specified in the grant budget summary.

All grant funds must be used for the sole purposes set forth in the grant proposal and application and must be used in compliance with all applicable laws. Grant funds may not be used as matching funds for any other grant program. Use of grant funds for prohibited purposes may result in loss of grant award and/or place the grantee at risk for recouping of those funds used for the prohibited purpose. Expenditure reports must be submitted quarterly. To be reimbursable under the Department/Office of Health Promotion Grant Agreement, expenditures must meet the following general criteria: • Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the grantee organization. • Be authorized or not prohibited under federal, state or local laws, or regulations. • Conform to any limitations or exclusions set forth in the applicable rules, program description, budget preparation instructions or grant agreement. • Be accorded consistent treatment through application of generally accepted accounting principles, appropriate to the circumstances. • Not be allocable to or included as a cost of any state or federally financed program in either the current or a prior period.

Quarterly progress and financial reports shall be submitted to the Department. The Grantee shall keep adequate records relating to its administration of a project, particularly relating to all incurred costs. These records shall be available for audit by the Department and the State Auditor General. The Department reserves the right to conduct on-site visits with the purpose of reviewing or auditing a project. All records shall be retained in accordance with the State Records Act [5 ILCS 160]. Grantees are subject to the record retention requirements and auditing standards stipulated by GATU (see GATA Rules Section 7000.430(a) and Section 7000.90). Quarterly Progress Reports and Reimbursement Certification Forms (RCF) shall be submitted electronically through EGrAMS within 30 calendar days following the end of each quarter. The grantee will ensure quarterly reports are submitted in the provided format as follows: Period of July 1, 2024-September 30, 2024 - 1st Quarter Reports and RCF due by: October 31, 2024 Period of October 1, 2024-December 31, 2024 - 2nd Quarter Reports and RCF due by: January 31, 2025 Period of January 1, 2025-March 31, 2025 - 3rd Quarter Reports and RCF due by: April 30, 2025 Period of April 1, 2025-June 30, 2025 - 4th Quarter Reports and RCF due by: July 31, 2025 Final Annual Evaluation Report of overall Illinois project deliverables shall be emailed to the Department Oral Health Section Grant Manager by July 31. 2025.

Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.

Grantees are required to maintain grant accounting records for a minimum of 3 years after the end of a grant period. If any litigation, claim, negotiation, audit or other action involving the record has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. More detailed information regarding retention requirements is provided in 45 CFR Parts 74 and 92.

TBD

FY 24 $72,000; FY 25 $72,000

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Establish volunteer provider networks who will provide comprehensive care, refer and coordinate care for eligible persons and provide annual report of activity and impact of program..

https://dph.illinois.gov/topics-services/prevention-wellness/oral-health.html

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Illinois Department of Public Health 535 W. Jefferson St., 5th Floor Springfield, IL 62761

https://www.dph.illinois.gov/

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5/5/2023

FY 2023 : $72,000
FY 2024 : $72,000
FY 2025 : $72,000