IDPH: Office of Disease Control

The purpose of the Illinois Department of Public Health Regional Vaccine Summit and Media Campaign Grant is to coordinate regional vaccine summits for VFC-enrolled provider offices and to promote vaccination efforts throughout the state. The intended outcomes of the regional vaccine summits are educating VFC providers and staff with annual mandatory training and other topics of interest at the discretion of IDPH.

Sections 317, 317(k)(2) of the Public Health Service Act (42 U.S.C. Sections 247b, 247b(k)(2) and 247c), as amended.

(20 ILCS 2310/2310-25)

30 ILCS 708, TITLE 44: CHAPTER I: Section 7000

Coordinate and identify speakers for vaccine summits for attendance by VFC provider office staff. b. Ensure that VFC providers receive mandatory annual education with an in-person option. c. Offer in-person education on topics of special interest in addition to mandatory topics. d. Develop a media campaign with a goal of boosting immunization rates by educating providers and mobilizing the public.

Yes

03/01/2025-02/28/2026

Nonprofit Organizations; Government Organizations;

Illinois Chapter, American Academy of Pediatrics

N/A

Non-competitive

Healthcare

Non- Competitive

Regardless of the source of funding (federal pass-through or State), all grantees are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, complete a prequalification process, and be determined "qualified" as described in Section 7000.70. Registration and prequalification is required before an organization can apply for an award. The entity is "qualified" to be an awardee if it: 1) has an active DUNS number; 2) has an active SAM.gov account; 3) has an acceptable fiscal condition; 4) is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State requires the entity's organization type to be registered. Governmental entities, school districts and select religious organizations are not required to be registered with the Illinois Secretary of State. Refer to the Illinois Secretary of State Business Services website: http://www. cyberdriveillinois.com/departments/business_services/home.html; 5) is not on the Illinois Stop Payment List; 6) is not on the SAM.gov Exclusion List; 7) is not on the Sanctioned Party List maintained by HFS.

Application must be submitted through EGrAMS (idphgrants.com). All sections of the application must be completed, and the application must be validated, certified, and submitted through EGrAMS.

The Regional Vaccine Summit and Media Campaign – 2024 is a non-competitive renewal of the Regional Vaccine Summit and Media Campaign - 2023 competitive grant. All eligible applicants will receive a grant award. There are no merit-based review criteria for evaluation of the applications, and all applications will be reviewed for completeness and accuracy. Applications with insufficient information required will be returned to the applicant for corrections and re-submission

The Regional Vaccine Summit and Media Campaign are non-competitive and not formula based. All applicants that submit completed applications by the deadline will receive a grant award. Applications will be reviewed by the Office of Disease Control – Immunization Section. If criteria are met, the application will be considered successful

05.02.2025

4 weeks after the application period closes.

Merit-Based Review Appeal Process For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding determinations/outcomes may not be contested and will not be considered by the Department's Appeals Review Officer. To submit an appeal, the appealing party must: o Submit the appeal in writing and in accordance with the grant application document through IDPH's Merit-Based Review Appeal Request Form available in the following link https://app.smartsheet.com/b/form/ed4d113385de41feb38964a8005ce72b. Appeals must be received within 14 calendar days after the date that the grant award notice was published. Appeals must include the following information: The name and address of the appealing party, Identification of the grant, A statement of reasons for the appeal, If applicable, documents or exhibits to support statement of reason The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all relevant, requested information. The ARO must review the submitted Appeal Request Form for completeness and acknowledge receipt of the appeal within 14 calendar days from the date the appeal was received. o The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant process and the impact of the recommendation. The appealing party must supply any additional information requested by the agency within the time period set in the request. The ARO shall respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.

N/A

N/A

N/A

Monthly Expenditure and Programmatic reports.

Article XV Audit Requirements: Audits Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.

Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333 or 44 Ill. Admin. Code §§ 7000.430(a) and (b).

063-48250-1900-000

N/A

$225,000 - $250,000

Coordinate regional vaccine summits for VFC-enrolled provider offices. There are six (6) identified IDPH immunization regions in Illinois outside of Chicago. All regions should have at least one summit, while others may require more than one summit. The number of conferences per region should be determined based on the number of providers in the region, and based on provider interest and demand, and at the discretion of IDPH. 2. Determine programming to achieve the intended outcomes of the regional vaccine summits, which include the education of VFC providers and staff with annual mandatory training and other topics of interest. a. At the discretion of and in collaboration with IDPH, the grantee shall provide education on all VFC program requirements including but not limited to vaccine inventory management, ordering, provider manual, confirming eligibility, vaccine storage and handling, I-CARE training, and promotion of the use of reminder/recall and coverage level reports, etc. Illinois Department of Public Health - Office of Performance Management Page 4 of 12 (Updated 4/2021) b. At the discretion of IDPH, the grantee shall also provide education on important topics which may include ACIP-recommendations, addressing disparities, communicating with patients or their parents and guardians, addressing misinformation and disinformation, etc. 3. Identify and secure presenters, identify and secure event locations, oversee logistics, and obtain event evaluations and provide certificates of completion. 4. Implement media and social media campaigns to promote high vaccination rates throughout a person’s lifespan. Campaigns may target specific issues (i.e., existing or potential outbreaks) or may address general issues (i.e., catching up on vaccines after rates had declined during the COVID-19 pandemic). 5. Participate in quarterly conference calls with appropriate Department immunization staff to discuss progress with initiatives, provide updates and feedback on activities, and utilize IDPH staff to review proposed documents, as requested by the Department.

N/A

N/A

Springfield, IL

N/A

N/A

N/A

1/23/2024

FY 2023 : $250,000
FY 2024 : $250,000
FY 2025 : $62,500
FY 2026 : $187,500