IDPH: Office of Preparedness and Response

The mission of the National Emergency Medical Services for Children (EMSC) program is to decrease pediatric morbidity and mortality in emergency healthcare situations and optimize children’s outcomes across the continuum of care through quality improvement science as well as multidisciplinary and multisystem collaboration. Pediatric Readiness is a national EMSC initiative to ensure that every emergency department across the country has the pediatric-specific champions, competencies, policies, equipment, and other resources needed to provide high-quality emergency care for children. Hospital emergency departments in the United States participate in a PedsReady assessment that provides each state with a snapshot report on their state’s readiness to provide care to children in the emergency department as well as information on gaps in readiness and recommendations. Children have unique physiological, emotional, and developmental characteristics that require specialized emergency care. The majority of children who seek emergency care are cared for in emergency departments that see fewer than 15 pediatric patients per day, which highlights the need to provide additional pediatric emergency resources to smaller and rural emergency departments. This grant is aimed at furthering the efforts of the Illinois EMSC program to improve statewide emergency department pediatric readiness scores and capabilities, by focusing specifically on the Critical Access Hospitals (CAH) in Illinois. The grant recipient will conduct an annual needs assessment/focus groups of the Critical Access Hospitals in our state and also utilize findings from the Illinois PedsReady assessment reports for this project. Through the grant award, the recipient will: - Utilize the annual needs assessment/focus group findings to identify/prioritize specific educational and resource needs - Assure a core understanding of the EMSC PedsReady initiative and concepts by the critical access and rural hospitals - Coordinate/facilitate pediatric emergency care education/training by subject matter experts - Assure the designation of a specific Pediatric Quality Coordinator and Pediatric Physician Champion in each CAH - Assist in integrating the Pediatric Quality Coordinators and Pediatric Physician Champions into the already established regional pediatric quality improvement infrastructure, and encouraging key partnerships - Disseminate pediatric guidelines, tools, and resources - Handle reimbursements of survey team expenditures from hospital site visits through the EMSC program - Assist in identifying sustainability in pediatric capabilities within critical access and rural hospitals - Submit quarterly progress reports

42 U.S.C. § 300w-9

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The grantee will be responsible to achieve the following: 1) conduct a needs assessment/focus group of critical access hospitals to identify/prioritize pediatric emergency care educational/resource needs (attendance rosters and a summary report of the needs assessment/focus group findings will be evaluated to assess completion); 2) coordinate the conduction of at least two webinars by subject matter experts on the need for emergency department pediatric readiness and specific strategies/resources for enhancing their pediatric capabilities (attendance rosters will be evaluated to assess the number of attendees and the number of hospitals that participated); 3) facilitate the conduction of at least one Emergency Nursing Pediatric Course (ENPC) for critical access hospital nursing staff (attendance rosters will be evaluated to assess the number of attendees and the number of critical access hospitals that participated); 4) participate on the bi-monthly Illinois EMSC Facility Recognition Committee and provide a project update (meeting sign-in sheets and meeting minutes will be evaluated to assess compliance); 5) obtain one Pediatric Quality Coordinator (PQC) and one Pediatric Physician Champion (PPC) and their contact information at each critical access hospital (a summary report of each hospital’s PQC and PPC will be evaluated for compliance); 6) handling reimbursements of physician and nurse surveyors conducting pediatric facility recognition surveys through the EMSC program (expenditure reports will be evaluated to verify compliance).

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Education Organizations; Nonprofit Organizations;

The organization must be an entity that has at least 5 years of experience conducting education and has an already established relationship working directly with the critical access hospitals and rural hospitals in Illinois.

Hospital emergency departments, specifically pediatrics.

Non-competitive

Healthcare

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All grantees are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, complete a prequalification process, and be determined "qualified" as described in Section 7000.70. Registration and prequalification is required before an organization can apply for an award. The entity is "qualified" to be an awardee if it: 1) has an active DUNS number; 2) has an active SAM.gov account; 3) has an acceptable fiscal condition; 4) is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State requires the entity's organization type to be registered. Governmental entities, school districts and select religious organizations are not required to be registered with the Illinois Secretary of State. Refer to the Illinois Secretary of State Business Services website: http://www.cyberdriveillinois.com/departments/business_services/home.html; 5) is not on the Illinois Stop Payment List; 6) is not on the SAM.gov Exclusion List; 7) is not on the Sanctioned Party List maintained by HFS.

Applicants will utilize the IDPH EGRAMS database to submit their grant application. https://idphgrants.com/ Please utilize the instructional guide. https://idphgrants.com/admin/ViewAppDocs.aspx?fnam=EGrAMS%20Instructional%20Guide%20-%20Initiate%20Grant%20App%20YBD.pdf

The application will have a team review at which time all questions in the above section will be taken into consideration. Those reviewers must be in agreement in order for funding to be awarded. If there are questions or disagreements between the reviews, it will be reviewed by the Deputy Director if necessary. Applications that are not correctly completed or need clarification will be returned to the applicant for correction and resubmission.

Grant will be awarded upon acceptance of the Notice of State award by signing the Uniform Grant Agreement by the grantee and the Director of the Illinois Department of Public Health

Application deadline is April 30th 2024.

15-30 days

Merit-Based Review Appeal Process For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding determinations/outcomes may not be contested and will not be considered by the Department's Appeals Review Officer. To submit an appeal, the appealing party must: o Submit the appeal in writing and in accordance with the grant application document through IDPH's Merit-Based Review Appeal Request Form available in the GATA section of the IDPH website (www.dph.illinois.gov/GATA). Appeals must be received within 14 calendar days after the date that the grant award notice was published. Appeals must include the following information: The name and address of the appealing party. Identification of the grant. A statement of reasons for the appeal. If applicable, documents or exhibits to support statement of reason The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all relevant, requested information. The ARO must review the submitted Appeal Request Form for completeness and acknowledge receipt of the appeal within 14 calendar days from the date the appeal was received. The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant process and the impact of the recommendation. The appealing party must supply any additional information requested by the agency within the time period set in the request. The ARO shall respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.

Renewal every fiscal year through the duration of the federal EMSC grant.

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Use of Funds. All grant funds must be used for the sole purposes set forth in the grant proposal and application and must be used in compliance with all applicable laws. Grant funds may not be used as matching funds for any other grant program. Use of grant funds for prohibited purposes may result in loss of grant award and/or place the grantee at risk for recouping of those funds used for the prohibited purpose. Expenditure reports must be submitted quarterly. To be reimbursable under the IDPH Grant Agreement, expenditures must meet the following general criteria: • Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the applicant. • Be authorized or not prohibited under federal, state or local laws, or regulations. • Conform to any limitations or exclusions set forth in the applicable rules, program description, or grant agreement. • Be accorded consistent treatment through application of generally accepted accounting principles, appropriate to the circumstances. • Not be allocable to or included as a cost of any state or federally-financed program in either the current or a prior period. • Be net of all applicable credits. • Be specifically identified with the provision of a direct service or program activity. • Be an actual expenditure of funds in support of program activities, documented by check number, and/or internal ledger transfer of funds. • Not be used for research or clinical care. Unallowable or prohibited uses of grant funds include, but are not limited to the following: • Political or religious purposes • Contributions or donations • Fundraising or legislative lobbying expenses • Conference registration fees • Payment of bad or non-program related debts, fines or penalties • Contribution to a contingency fund or provision for unforeseen events • Research • Incentives, including but not limited to t-shirts, bags, backpacks, hats, pencils, rulers, coloring books, stress balls, band-aid holders, mugs and cookware. • Entertainment, food, alcoholic beverages and gratuities • Membership fees, interest or financial payments, or other fines or penalties • Purchase or improvement of land or purchase, improvement or construction of a building • Lease of facility space. • Equipment in excess of 5 percent of the grant award. • Expenditures that may create conflict of interest or the perception of impropriety • Audit expenses • Exhibit fees of any kind • Subscription costs • Association dues • Expenses for credentialing (e.g., CHES certification, AE-C) • Airfare • Out of state travel costs

Quarterly work plan reports and quarterly expenditure reports

Article XV Audit Requirements: Audits Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.

Records Retention. Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333 or 44 Ill. Admin. Code §§ 7000.430(a) and (b). If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken.

FAIN: H3346207

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55,000

https://dph.illinois.gov/topics-services/emergency-preparedness-response/ems/emsc.html

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https://dph.illinois.gov/topics-services/emergency-preparedness-response/ems/emsc.html

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4/12/2023

FY 2023 : $190,650
FY 2024 : $174,250
FY 2025 : $174,250