Department of Human Services

The Division of Rehabilitation Services (DRS) was awarded $7.5 million for development of a home modification program for people with disabilities. This home modification program will serve individuals with disabilities not currently served by the Home Services Program. DRS intends to provide grant funding to the Illinois Network of Centers for Independent Living (INCIL) to administer and implement the home modification program. INCIL is uniquely qualified to administer and implement the Home Modification Program, as they represent all 22 Centers for Independent Livings (CILs) across the state. Federal and State laws which define CILs mandate that at least 51% of their staff and boards are people with disabilities. This brings a new level of understanding about the barriers people with disabilities confront when achieving independence, as well as what is required to have success in meeting each client's objectives. Doing so will increase access to home modifications across the state. This will assist customers served by allowing them to remain in their own homes rather than having to enter long-term care facilities and thereby reduce costs to the state by prolonging/preventing Medicaid from having to pay for long-term care. INCIL will use the funds to pay for home modifications for eligible customers and cover operational costs in addition to the cost of home modifications. The purpose of the home modifications program is to allow people with disabilities to live independently in their own homes. INCIL will develop appropriate safeguards for the program, identify and procure contractors meeting all relevant federal, state, and local qualifications to complete the requested modifications for eligible customers. INCIL will allocate funding regionally, with a portion retained by INCIL if a region's demand exceeds available funds. Requests for modifications will be submitted to CILs across the state and bids requested by the CILs will be sent to INCIL for review and processing. Upon completion of the work, and provision of documentation indicating satisfactory completion of the modification, the referring CIL may receive a flat fee. INCIL will develop all necessary forms to be signed by the customer and contractor as well as training to be delivered at least twice in person and 4 times via virtual platform for CIL Executive Directors and designated liaisons at each Center. Such materials must be approved by Grantor. INCIL will maintain thorough data on all modifications completed pursuant to this program, including but not limited to customer name, legislative territory modification type and cost, timelines for project completion, contractor name and qualifications, start date, completion date, indication of customer satisfaction. Data will be provided to Grantor monthly. Such data shall also be tracked to the extent possible for requests that do not proceed to modification stage. INCIL will measure: 1. Number of requests for modifications. 2. Number of bids obtained for each request that gets to that stage. 3. Increase in safety to the customer pre-modification assessment of customer's home will be completed, along with an interview of customer to determine areas of risk/need. Likewise, a post-modification interview will be completed to determine whether the modification increased independence and/or reduced the need for a caregiver. 4. Medicaid cost savings to the state, using the average nursing home cost as a comparison.

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Public Act 103-0006, FY24 Legislative Add-on; Public Act 103-0589, FY25 Legislative Add-on; Public Act 104-0003, FY26 Legislative Add-on

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The purpose of the home modifications program is to allow people with disabilities to live independently in their own homes. INCIL will develop appropriate safeguards for the program, identify and procure contractors meeting all relevant federal, state, and local qualifications to complete the requested modifications for eligible customers. INCIL will allocate funding regionally, with a portion retained by INCIL if a region's demand exceeds available funds. Requests for modifications will be submitted to CILs across the state and bids requested by the CILs will be sent to INCIL for review and processing. Upon completion of the work, and provision of documentation indicating satisfactory completion of the modification, the referring CIL may receive a flat fee.

Yes

Funds shall be used in accordance with the Uniform Grant Agreement.

Nonprofit Organizations;

Illinois Network of Centers for Independent Living (INCIL) $7,500,000.00

The Illinois Network of Centers for Independent Living (INCIL) supports 22 Centers for Independent Living (CILs) across the state. The goal of these non-profit organizations is to provide community-based, non-residential support for people with disabilities so they may achieve independence in every aspect of their lives, including home, work and school.

Non-competitive

Human Services

2 CFR 200, Subpart E - Cost Principles applies to this program.

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1. Complete the Uniform Application for State Grant Assistance. The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. The document requires the signature and email address of the organization's authorized representative. This email address will be used for official communication between the Department and the applicant organization for matters regarding this application. The application will be provided by the Contract Project Officer. 2. Complete Uniform Grant Budget in CSA. a) Applicants must enter a budget electronically in the CSA system. The Budget entered into the CSA system must include a narrative or detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how the applicant arrived at the particular amount. The CSA budget and included narrative should express and support the submitted program narrative. b) Please include cost allocations as necessary. This narrative must clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. Attach a copy of your current approved Federal or State negotiated Indirect Cost Rate Agreement if applicable. c) The budget should be prepared to reflect the full 12-month grant cycle and be consistent with the total amount requested. d) The Budget must be electronically signed and submitted in the CSA system. The Budget must be signed by the Provider's Chief Executive Officer and/or Chief Financial Officer. e) IMPORTANT: Please be sure the budget status in CSA says "GATA Budget signed and submitted to program review." This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to IDHS. See IDHS CSA Tracking System webpage for additional information on CSA at IDHS: CSA Tracking System (state.il.us) f) The budget and narrative must tie fiscal activity to program objectives and deliverables and demonstrate that all proposed costs are: • Reasonable and necessary • Allocable, and • Allowable as defined herein and by program regulatory requirements and the Uniform Guidance (2CFR 200), as applicable. 3. Complete Grantee Conflict of Interest Disclosure form. The grantee Conflict of Interest Disclosure is a required for all grant award programs. The document requires agencies to identify actual or potential conflicts of interest. The form must be signed by a representative of the organization. The form will be provided by the Contract Project Officer. 5. Federal Form W-9. A completed federal form W-9 Request for Taxpayer Identification Number and Certification is required for all applicants. 6. Each applicant must: a. Be registered in SAM.gov before submitting its application. b. Provide a valid unique entity identifier (UEI) in its application; and c. Continue to maintain an active registration in SAM.gov with current information at all times during which it has an active award or an application or plan under consideration. d. The Department may not make an award until applicant has fully complied to all UEI and SAM requirements. e. Applicants must be registered with the State of Illinois and Pre-qualified in the GATA portal prior to applying for Illinois awards. Instructions for creating an account and registering are located at the following link: Illinois GATA Grantee Portal. Additionally, detailed instructions for registration and prequalification requirements, including the expected amount of time for completion are located here: IDHS: Pre-Qualification Instructions and Resources

N/A non-competitive

Advance Payment Method (Advance and Reconcile) Because IDHS is subject to the Grant Accountability and Transparency Act, IDHS is required by 44 Ill. Admin. Code 7000.120 to remit Award payments via advance payment when Awardees meet the requirements set forth in 2 CFR 200.302 (Financial Management), 44 Ill. Admin. Code 7000.120(b)(i)(A)(i and ii) (Advance Payments), and other requirements as described in this Directive. Awardees may request advance payment for each Award issued by IDHS. Requests must be submitted to the respective Award Program Manager by the method prescribed in the Grant program Notice of Funding Opportunity (NOFO) or the Catalog of State Financial Assistance (CSFA) - Program Listing. A separate request must be submitted for each IDHS Grant program application. Requests for advance payment must be accompanied by an IDHS Advance Payment Request Cash Budget Template (Cash Budget) for each Award. Cash Budgets must be signed by either the Chief Executive Officer (or equivalent) or Chief Financial Officer (or equivalent) for the entity. The executive's signature certifies that their entity complies with the requirements set forth in 2 CFR 200.302 (Financial Management) and 44 Ill. Admin. Code 7000.120(b)(i)(A) (Advance Payments). The Cash Budget must demonstrate the estimated monthly cash requirements for each month of program Award operation. Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the Awardee in carrying out the purpose of the approved program or project. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the Awardee for direct program or project costs and the proportionate share of any allowable indirect costs. Additionally, the Awardee entity must make timely payments to sub-recipients and contractors. Upon program approval for advance payment, an initial payment will be processed in an amount equal to the first two months' cash requirements as reflected in the submitted Advance Payment Requirements Forecast (Cash Budget) Form. Awardees must submit monthly invoices on the Monthly Grant Invoice form (IL444-5257) in the method prescribed in the Awardee's executed Uniform Grant Agreement Exhibits. The first invoice is due after the first month of Award operations. Invoices must include only allowable incurred costs that have been paid by the Awardee. For Awards that have Awardee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. Subsequent monthly payments will be based on each monthly invoice submitted to the Award program and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date. Awardees that do not expend all advance payment amounts by the end of the Award term or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective Award budget, must return the funds or be subject to Grant funds recovery. A. IDHS will disburse payments to Grantee based on actual allowable costs incurred as reported in the monthly financial invoice submitted for the respective month, as described below. B. Grantee must submit monthly invoices in a format prescribed by Grantor. Invoices must include all allowable incurred costs for the first and each subsequent month of operations until the end of the Award term. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. As practicable, Grantor shall process payment within 30 calendar days after receipt of the invoice, unless the State awarding agency reasonably believes the request to be improper. C. Grantee may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor. All meeting or conference materials or publicity of any nature paid for with these funds must include appropriate disclaimers that identify the Department of Human Services, Division of Rehabilitation Services as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. A Monthly Grant Invoice (MGI), or alternate format provided by the Division, is required monthly to initiate payment. The MGI, or alternate format, will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form is available from the DRS Contract Project Officer. MGIs are to be sent by email to the DRS Contract Project Officer within 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. Financial documentation to support the MGI must be submitted when requested by the DRS Contract Project Officer. Failure to provide financial documentation when requested will suspend payment for services. Payments will be made in accordance with an approved Uniform Grant Budget, completion of all reporting requirements, and adherence to the minimum threshold for acceptable performance as outlined in the contract. All publicity and/or public action must also include a provision that the contents do not necessarily represent the policy of the Department of Human Services, Division of Rehabilitation Services nor is it an endorsement. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, with respect to the program, publications, or services provided resulting from the grant agreement or subsequent amendments.

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30 business days

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Funds shall be used in accordance with the Uniform Grant Agreement

Monthly Financial Report: A Monthly Grant Invoice (MGI) is required initiate payment Quarterly Periodic Financial Report / Periodic Performance Report Yearly Cash Budget Template Final Reconciliation Form

JCAR Title 44 Illinois Administrative Code 7000.90 Auditing Standards

JCAR Title 44 Illinois Administrative Code 7000.430 Record Retention. Generally, States and subgrantees, as well as the training and technical assistance grantee, must retain records related to grant funds and compliance for a period of 3 years

0611.44499.1900.00002024

$7,500,000.00 Total Awarded. Estimated FY26 amount: $2,972,270.00

$7,500,000.00 Total Awarded.

In its first year, INCIL’s Home Modification Project helped 83 individuals with disabilities by providing essential home modifications to improve accessibility for entering and living in their homes.

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The Illinois Network of Centers for Independent Living (INCIL) supports 22 Centers for Independent Living (CILs) across the state. The goal of these non-profit organizations is to provide community-based, non-residential support for people with disabilities so they may achieve independence in every aspect of their lives, including home, work and school.

Department of Human Services - Division of Rehabilitation Services Bureau of Home and Community Based Supports - Independent Living 100 South Grand Ave E Springfield, Illinois 62704

https://incil.org/homemod/

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7/10/2023

FY 2024 : $111,663
FY 2025 : $3,449,736
FY 2026 : $2,972,270