DHS FCS

The Emergency Food Assistance Program (TEFAP) provides food at no cost to help supplement the food security of low-income households. TEFAP is a Federal program, administered by the Food and Nutrition Services (FNS) of the U.S. Department of Agriculture (USDA). The Department of Human Service (DHS) provides grants to Food banks to receive, store, and distribute USDA commodities and privately donated food to pantries, soup kitchens and homeless shelters statewide. Surplus foods donated for distribution under TEFAP are Commodity Credit Corporation (CCC) foods purchased under the authority of section 416 of the Agricultural Act of 1949, 7 USC 1431 (section 416) and foods purchased under the surplus removal authority of section 32 of the Act of Aug. 24, 1935, 7 USC 612c (section 32). The types of foods typically purchased under section 416 include dairy, grains, oils, and peanut products. The types of foods purchased under section 32 include meat, poultry, fish, vegetables, dry beans, juices, and fruits.

CCC funds may be used for the same types of expenses as regular TEFAP administrative funding but are limited to those operational expenses associated with CCC USDA Foods. Additionally, unlike TEFAP administrative funds, these funds may not be spent by the state agency on behalf of the ERA. The funds must be spent directly by the ERA. Refer to TEFAP regulations at 7 CFR 251.8(e) and section IX of Instruction 716-3 Rev. 1, TEFAP Administrative Costs, to determine what types of costs are allowable. The following list provides examples of allowable costs; however, this list is not meant to be exhaustive. Other costs may be deemed allowable if they are directly associated with the receipt, storage, and distribution of CCC USDA Foods. State agencies are encouraged to make the most efficient and effective use of these funds possible. To that end, state agencies may restrict the use of these funds by disallowing one or more types of allowable expenses as stated in 7 CFR 251.8(e)(2). Examples of Allowable Uses of ERA Operational Funds -Fees charged by commercial warehouse operators and common carriers for storage and transportation of CCC USDA Foods. -Acquisition cost of equipment used in the physical handling, storage, and transportation of CCC USDA Foods. -Maintenance and repair of equipment described above. -Salaries of temporary workers hired to assist with the handling, storage, transportation, or distribution of CCC USDA Foods.

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Within USDA, the Food and Nutrition Service's (FNS) Food Distribution Division (FDD) is responsible coordinating and processing food orders received from State Distributing Agencies for USDA Foods. FNS also works closely with other USDA partner agencies to acquire and distribute USDA Foods to States and recipient agencies participating in Food Distribution Program.

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The related Program Manual can be found via the following DHS website: http://www.dhs.state.il.us/page.aspx?item=29741

Nonprofit Organizations;

Low-income individuals with a verbal self-attestation household income limit at or below the 300% eligibility percentage of the federal poverty level and who are residents of Illinois.

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Formula Grants

Human Services

Feeding America Food Bank Affiliates

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2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Local agencies and retailers must apply to the State agency in writing. Individual participants apply for TEFAP benefits through an approved distribution site. State agencies must submit required documentation to FNS.

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Reimbursement based on monthly reporting

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The appeals process is set forth in section 7000.350 available here: http://www.ilga.gov/commission/jcar/admincode/044/044070000D03500R.html

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Formula- Commodity Corporation Credit (CCC) FY 23 administrative funds based on $2,500 per truck of CCC USDA Foods ordered across the 102 Illinois counties in partnership with 8 food banks. The CCC FY 24 administrative funds based on $3,000 per truck of CCC USDA Foods ordered across the 102 Illinois counties in partnership with 8 food banks. As noted above, state agencies are required to pass through 100% of these funds to ERAs within their state and cannot retain any funds for use at the state level. State agencies have the discretion to give these funds to ERAs either through cash advances or through reimbursement payments. Funding provided via cash advances must be reconciled based on the actual costs incurred.

CCC operational funds only go to ERAs receiving CCC USDA Foods and that those ERAs only use the funds for allowable expenses associated with CCC USDA Foods. CCC usage of funds examples include: -Providing the funds to ERAs as a per-pound amount based on the amount of CCC USDA Foods received. -Reimbursing ERAs based on invoices for allowable direct expenditures, such as a contract for additional storage space for CCC USDA Foods. -Providing funds to ERAs based on anticipated costs, requiring ERAs to maintain records of all allowable administrative costs incurred, and ensuring that those costs equal or exceed the funds advanced to the ERA.

Reports: Formula grants require reports on monthly participation and value of food or food instruments issued. Formula grants require cash reports on operating expenses and funds withdrawn from the Federal Letter of credit. Formula grants required monthly participation reports. Project Grants require quarterly progress reports. Formula grants require expenditure reports on operating expenses and funds withdrawn from the Federal Letter of credit. Project grants require a Financial Status Report (SF-425). Formula grants require Financial Management Reviews and Management Evaluations.

Audits JCAR Title 44 Illinois Administrative Code 7000.90 Local Agencies are required to be audited annually, in accordance with: 1. 2 CFR Part 200.501 Audit Requirements; 2. CFR 215 Uniform administrative requirements for grants and agreements with institutions of higher education, hospitals, and other non-profit organizations. (OMB Circular A–110); 3. CFR 225 Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87); 4. CFR 230 Cost principles for non-profit organizations (OMB Circular A-122).

Records In accordance with 7 CFR 246, each Local Agency shall maintain full and complete records of Program operations in compliance with Federal and State records retention requirements. All records shall be retained for three (3) years following the close of the fiscal year to which the records pertain. An agency (e.g., any court and all parts, boards, departments, bureaus, and commissions of any county, municipal corporation or political subdivision) shall comply with the Local Records Act, which regulates the destruction and preservation of public records within the State of Illinois. The Federal Agency or Department may require longer retention of records and/or submission of such records to these agencies if the records cover a time period still open to audit.

Appropriation Code funding this grant. May need to be updated annually.

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$29,000-$560,000

Number of Pounds Distributed, Number of Neighbors Served (Included in Emergency Food Assistance Program metrics)

Federal Regulations, 7 CFR 251, requires the state to administer these services to receive federal funding.

All 102 Illinois Counties

Springfield

https://www.fns.usda.gov/tefap/emergency-food-assistance-program

Supplemental Nutrition Assistance Program (SNAP), The Commodity Supplemental Food Program (CSFP), Senior Farmers Market Nutrition Program (SFMNP), Supplemental Nutrition Assistance Program – Education Program (SNAP-Ed)

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10/25/2023

FY 2024 : $1,782,000
FY 2025 : $1,611,420