Illinois Department of Human Services

The goal of the YHSI IPP is to increase youth and young adult (YYA; 18-24) voice in state government and understand how to reduce experiences of homelessness for YYA by improving discharge planning and supports for YYA leaving state systems of care.

https://www.ecfr.gov/current/title-24/su

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Improve the capacity of youth in the community: Developing peer support models, including training, project design, and implementation; creating Youth Action Board training, including government rules, leadership, and other skills; community training and outreach on how to work with youth and integrate youth leadership in an authentic way. • Establish partnerships: Bringing together system partners who also work with youth who are living in unstable housing. This could include partnerships with Tribes and cultural organizations in the community, K-12 schools, higher education, juvenile justice, child welfare, employment services, etc. • Improve the centralized or coordinated assessment system also known as the Coordinated Entry Systems (CES). • Improve data collection and use between systems that work with youth at-risk of and experiencing homelessness. • Assess, address, and improve equity in youth homeless response systems.

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The State of Illinois (IL) proposes the Illinois Youth Homelessness System Improvement Prevention Pilot (IPP). The goal of the IPP is to increase youth and young adult (YYA; 18-24) voice in state government and understand how to reduce experiences of homelessness for YYA by improving discharge planning and supports for YYA leaving state systems of care. This proposal is a strategic partnership among YYA experiencing or at risk of homelessness, the state child welfare agency IL Dept. of Children and Family Services (DCFS), the IL Dept. of Juvenile Justice (DJJ), the IL Dept. of Human Services-Homeless Youth Bureau (DHS) and the IL Office to Prevent and End Homelessness (OPEH). OPEH serves as the statewide Interagency Council on Homelessness. OPEH has reporting relationships within the Office of Governor JB Pritzker and administratively sits within DHS. The IL General Assembly-initiated Youth Homeless Prevention Subcommittee (YHPS) will serve as the home of the IPP. Co-Chaired by a young adult with lived experience of homelessness and the policy leader of youth homeless service provider and IPP partner, The Night Ministry, the YHPS will be the anchor for the pilot. OPEH supports the coordination and facilitation of the work of the YHPS. The YHPS will launch a Working Group/Steering Committee of the YL, leadership from DCFS, DJJ, DHS, OPEH, and representatives of Continuums of Care (CoCs) to oversee IPP. The components of the proposal include: · Data infrastructure: Support a data match among multiple CoC Homeless Management Information System (HMIS) and DCFS, DJJ and DHS · Youth Development Planning & Partnerships: Amplify youth voice within state systems by: o replicating the DJJ Director-level youth internship program within DCFS and OPEH. Youth Leaders (YL) will shape Department decisions on a number of topics and will co-lead the IPP. o creating a state-level Youth Advisory Group. We will establish partnerships between DCFS, DJJ, DHS and the network of CoCs in IL to ensure that YYA experiences of homelessness following discharge are rare, brief, and one time. University of Illinois at Chicago’s (UIC) School of Public Health (SPH) will link and analyze the data, conduct YYA input sessions, and provide interpretation support for the Steering Committee. DHS will hire a full-time program coordinator to support the implementation of IPP and be further supported by the Deputy Chief Homelessness Officer at OPEH.

Nonprofit Organizations;

The Night Ministry (TNM) has been recognized for creating programs that are sensitive to the unique needs of YYA of color, who are pregnant and parenting, experiencing homelessness while enrolled in school, or identify as LGBTQIA. TNM also has a long history of YYA leadership development programs that promote the inclusion of youth voice in advocacy on topics that impact YYA lives and informs and improves TNM's programming. TNM's YYA leadership program began in Feb. 2017 and has elevated YL to the CoC's YAB and to national YABs at the National Network for Youth and the National Runaway Safeline.

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Project Grants

Human Services

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Requires registration and pre-qualification on the Grant Accountability and Transparency Act portal (GATA). Internal Contraos Questionnaire (ICQ) -- Before formally applying for a grant, you must complete the Fiscal and Administrative and Programmatic Risk Assessment questionnaire, also called the ICQ (Internal Control Questionnaire), located on the GATA system, and accessible after registration. 1.The answers are automatically graded by GATA's system, but they will be reviewed and accepted by IDHS's program staff. 2.Once the ICQ is approved, the GATA system will auto-email the grantee informing them of the approval. Please check your regular email but also check "junk" email folders as auto-generated emails are sometimes blocked from regular email accounts. Download the Application Form from the IDHS website. See your division webpage for information about the NOFO, Question/Answer Session, and Application form. Find your grant and the link to that specific grant's application form. If there is no link, it may be that the posting hasn't happened yet - or that the time period to apply has expired.

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We will measure the success of the outcomes using the following metrics: Measure # of trainings for Youth Leaders; Tracking number and type of trainings. Measure # of Youth Leaders at trainings/ Tracking Youth Leader training attendance. Measure # YYA input sessions; Tracking number of input sessions held; demographics of YYA in attendance. Measure increased leadership of YYA in systems change; Tracking establishment of internship programs; number and demographics of YYA interning in each Department. Measure increased collaboration between DCFS, DJJ, DHS, and CoC; Tracking attendance at Steering Committee meetings; MOUs established, date of data linkages. Measure representative youth involvement; Tracking demographics of Youth Leaders and input session participants. Measure reduction in YYA who experience homelessness after DCFS or DJJ involvement; Tracking bi-annual review of linked data between HMIS, DHS, DCFS and DJJ to monitor rates at which YYA experience homelessness. Measure sustainability of the IPP; Tracking creation of implementation plan; creation of funding plan; development of YAB proposal. The IPP Steering Committee, which includes Youth Leaders, the State Agencies, and CoCs, will review the measures during their quarterly meetings. As part of the quality improvement process, the rate at which YYA experience homelessness following DCFS or DJJ involvement will be monitored bi-annually. The identified metrics and tracking plan will enable the Steering Committee to track progress on accomplishing the goals of the IPP and creating critical infrastructure in IL. IPP activities will include a quality improvement approach to ensure ongoing monitoring. Critical metrics that we will monitor are the rate at which YYA experience homelessness following DCFS or DJJ involvement and integration of YYA feedback into the implementation plan. We will also assess YYA involvement in the IPP by monitoring Youth Leaders’s sustained involvement in the IPP and the demographics of the YYA who are Youth Leaders or participate in input sessions. The quantitative data will include a gender and racial equity analysis to track how IPP activities are addressing disproportionalities, reducing YYA homelessness, and advancing racial and gender equity. The Youth Leaders as part of the Steering Committee will review the data, identify key findings, and determine how to incorporate this into the action plan. The IPP’s continuous improvement approach includes continued monitoring of the rate at which YYA experience homelessness following DCFS or DJJ involvement, as well as the demographics of the YYA who participate in IPP activities as either Youth Leaders or at input sessions. This data will be disaggregated by race, ethnicity, and gender identity, and sexual orientation, when possible, to measure the equity of outcomes of the project.

1.Receive the NOSA from the GATA system. The NOSA will come to the potential grantee from the GATA portal. It is important that the grantee maintain the correct contact information in GATA's portal to be certain they receive this. This may also be an automated email which sometimes ends up in "junk email" so please check those email boxes from time to time. 2.Review the NOSA for any changes. The Notice of State Award will make the formal offer of the grant to the grantee. It may exactly mirror what the grantee proposed in their application or it may have different or additional requirements or different funding amounts. Should any risks have been revealed by the ICQ or the Programmatic Risk Assessment conducted by the grantprogram manager. it will have requirements that address these risks. Grantees will want to work with their IDHS division's program staff and the IDHS division's fiscal staff to understand the changes. 3.Return the approved NOSA to IDHS

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Up to two renewals are possible at the discretion of the Department

This Program does not require cost sharing or matching.

Indirect costs are limited to 20% of the total grant amount.

The milestone tracker submitted with the federal application will be used for reporting purposes. The milestone tracker will be reviewed every 6 months. An annual performance report will be required to submit to HUD once per year starting one year after the grant starts. Federal Accounting will follow their own process for required financial reports.

From 44 Illinois Administrative Code 7000.90Following UR section 200.501 (Audit Requirements): a) Awardees, excluding for-profits, that expend $750,000 or more during the non-federal entity's fiscal year in federal awards (federal pass-through and direct federal funds) must have a single audit conducted in accordance with UR section 200.514. Awardees meeting certain requirements may elect to have a program-specific audit conducted in accordance with UR section 200.507. (See Section 7000.90(d) for audit requirements for for-profit subrecipients.) b) Awardees that expend less than $750,000 during the non-federal entity's fiscal year in federal awards (federal pass-through and direct federal funds) from all sources are exempt from federal audit requirements for that year. These non-federal entities are not subject to the single audit requirements. c) Awardees that expend less than $750,000 in direct federal and federal pass-through funds from all sources are subject to the following audit requirements: 1) Awardees that expend $500,000 or more in State-issued awards, singularly or in any combination and are not subject to the single audit: A) Must have a financial statement audit conducted in accordance with GAGAS; and B) If deemed to be high risk based on the grantee's overall risk profile (obtained from the Financial and Administrative Risk Assessment, the Merit Review, or the Programmatic Risk Assessment mandated by UR section 200.331 (see Section 7000.340)): i) Must have an audit conducted in accordance with GAGAS; and ii) Are required to undergo either an on-site review conducted by the State Cognizant Agency or an agreed-upon procedures engagement, paid for and arranged by the pass-through entity or pass-through entities in accordance with UR section 200.425. 2) Awardees that do not meet the requirements in subsection (c)(1) but expend $300,000 or more in State-issued awards, singularly or in any combination, from a State awarding agency, during the awardee's fiscal year must have a financial statement audit conducted in accordance with GAAS. 3) If the grantee is a Local Education Agency (as defined in 34 CFR 77.1), it must have a financial statement audit conducted in accordance with GAGAS, as required by 23 Ill. Admin. Code 100.110, regardless of the dollar amount of expenditures of federal pass-through and State-Issued Awards from a State awarding agency. 4) If the grantee does not meet the requirements in subsections (a) and (c)(1) through (c)(3) but is required to have a financial statement audit conducted based on other regulatory requirements, it must submit those audits for review. A) State awarding agencies must provide the awardee the program-specific audit guide, when available. B) If a program-specific guide is not available, the auditor and auditee have the same responsibilities for the program as they would have for a major program in a single audit.

The on-site retention period is the current year and two previous fiscal years. There should always be three (3) fiscal years on hand, and two (2) fiscal years in the Records Retention Center, or a total of five (5) years on hand if archiving is not necessary.

TBD

TDB

October 1, 2024 through March 31, 2027; average financial assistance $282,615

N/A - first time program

https://www.hud.gov/program_offices/comm_planning/yhsi

statewide Illinois

DHS, 555 W Monroe, 3rd floor, Chicago, IL 60661

https://www.hud.gov/program_offices/comm_planning/yhsi

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FY 2025 : $528,404
FY 2026 : $533,025
FY 2027 : $242,277