Department of Natural Resources

Development of surveys and plans for installing sewage pumpouts and dump stations for recreational boats in the coastal zone of coastal States; and for construction of sewage pumpouts and dump stations for recreational boats; and for implementation of education programs.

50CFR85

Federal Pass Through

44 Illinois Administrative Code 7000 Subtitle F Part 7000 Grant Accountability and Transparency ACT

Development of surveys and plans for installing sewage pumpouts and dump stations for recreational boats in the coastal zone of coastal States; and for construction of sewage pumpouts and dump stations for recreational boats; and for implementation of education programs.

Yes

In addition to the uniform requirements in PART ONE and the Grantor-Specific Terms in PARTTWO, the Grantor has the following additional requirements for this Project: 28.1 Authority. This grant agreement by and between the GRANTOR and GRANTEE is entered into under the authority of the Illinois Civil Administration Code (20 ILCS 805/ 805-70). 28.2 Acknowledgement. All electronic or printed publications, written documents, news articles, TV and radio releases, interviews and personal presentations that relate to this project must credit the DEPARTMENT and the U.S. Fish and Wildlife Service’s Sport Fish Restoration Program. Any publications or other documents that are generated as a result of this grant agreement shall include appropriate credit to the DEPARTMENT and the U.S. Fish & Wildlife Service with the following statement: The Illinois Department of Natural Resources receives federal financial assistance from the U.S. Fish and Wildlife Service. Under Title VI of the 1964 Civil Rights Act, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, and Title IX of the Education Amendments Act of 1972, and the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, age, disability (or sex in educational programs). If you believe that you have been discriminated against in any program, activity, or facility, or if you need more information, please write to: Chief, Public Civil Rights Office of Civil Rights U.S. Department of the Interior 1849 C Street, NW Washington, D.C. 20240 This information may be provided in an alternative format if required. Contact the DNR Clearinghouse at 217/782 7498 for assistance. 28.3 Intellectual Property. (a) All intellectual property ("IP") rights (including copyright, patent, and any other rights) in materials arising out of or resulting from Grantee’s use of the grant funds or any earning thereon(the “Public Materials”), including by way of example but not as limitation, any posters and promotional materials, photographs, maps, drawings, charts, reports, brochures, blueprints, website pages, and source code, shall be owned by Grantee unless Grantee materially breaches the terms of this Agreement. (b) To ensure that the Public Materials are widely and generally available to the public who has paid for their production, Grantee hereby grants to IDNR a non-exclusive, perpetual, irrevocable, royalty-free, paid-up, worldwide, sub-licensable license to use, copy, or publish the Public Materials by any means or media in connection with any activity of IDNR. (c) Grantee shall provide to all employees and agents of Grantee who might otherwise be entitled to claim any authorship or ownership or IP interest in such Public Materials (including but not limited to architects, photographers, graphic designers, web designers, sculptors, and contractors) a copy of this clause and shall obtain such employees' and agents' acknowledgment and agreement(1) that any employee or non-employee's contributions to any such Public Materials shall be considered Grantee property and/or works for hire, and (2) that to the extent that the Public Materials are not so considered, that all such contributors assign their rights therein, whether under patent, copyright, trade secret, or trademark law, and including moral rights, in perpetuity or for thel ongest period otherwise permitted by law, to Grantee such that Grantee can effectively grant the above-described license. Grantee shall allow IDNR full access to the project site and materials, both during the grant term and after completion, for documentation, inspection, publicity, photography, promotion, or similar purposes. 28.4 Federal Assistance. Funding of this agreement is provided through the Federal Assistance Program and CFDA # as listed on the grant agreement or grant amendment into which these provisions are incorporated. The RECIPIENT will abide by all terms and provisions applicable to its participation hereunder of the listed Federal Assistance Program. 28.5 Supplies. Title to supplies will vest in the Grantee upon acquisition. The Grantee may retain all residual inventories of unused supplies upon termination or completion of the project or program if the supplies are not needed by the DEPARTMENT for any other Federal Programs and or the Department does not retain an interest in the supplies. 28.6 Procurement of Professional or Artistic Services. If the purchase of professional or artistic services, computer equipment, telecommunication equipment, software or services are identified as a project component and the cost, individually or in aggregate from the same vendor, meets or exceeds $25,000 the GRANTEE must use a written process for the solicitation of competitive sealed proposals, unless the GRANTEE verifies, in writing, that competitive sealed bidding for a single procurement is not practical or advantageous; or the GRANTEE documents, in writing, to the Project Manager, that sole source procurement is the most economically feasible solution. The DEPARTMENT reserves the right to require the GRANTEE to use a written, competitive sealed bidding process for costs under $25,000. 28.7 Construction. In accordance with the laws for the State of Illinois, a qualified, licensed engineer must approve the feasibility determination, approve engineering plans and specifications, supervise the construction, and furnish a report of final inspection. 28.9 Incorporation of Provisions. The GRANTEE acknowledges and agrees that the provisions specified herein shall be incorporated into and made a part of the invitation of bids, request for proposals, agreement, contract, amendment, renewal or other similar documents to ensure full disclosure of and compliance with these provisions. The undersigned acknowledges and agrees that each of the certifications or amendments identified above this article shall be incorporated into and made a part of the invitation for bids, request for proposals, agreements, contracts, amendments, renewals or other similar documents to which these certifications are attached. 28.10 Equipment. (a) GRANTEE will be responsible for all equipment and comply with the property management inventory reporting and disposition requirements mandated by state and federal statutes and regulations. Equipment is defined by the DEPARTMENT as tangible, nonexpendable, personal property having a useful life of more than one year and an acquisition cost of $100 or more per unit. (b) When any equipment ($100+) is purchased under this agreement, the Grantee agrees to maintain control of the equipment in accordance with Property Control System requirements and submit an equipment report with the Final Performance Report. The Equipment Report will include a description of the item purchased, the model number, serial number, date of purchase, purchase price, current location, the source of funding for the property, the name and telephone number of the individual responsible for each equipment item purchased, use and condition of the property, and any ultimate disposition data including the data of disposal and sale price of the property. Upon request of the DEPARTMENT, the GRANTEE will make available for inspection and audit by the DEPARTMENT all equipment purchased with funds from this grant. (c) Equipment ($100+) purchased by the GRANTEE, under the terms of this grant, shall become the property of the GRANTEE. Equipment ($100+) acquired under this program may not be employed for commercial purposes and may only be used for purposes similar to those described in this grant agreement. No equipment ($100+) purchased as a result of this agreement shall be transferred or disposed of or used in a manner other than specified herein without approval of the DEPARTMENT. If equipment ($100+) is transferred or disposed of prior to the termination of this grant agreement, the GRANTEE must still comply with the reporting requirements set forth above. (d) If the purchase of equipment ($100+) is part of this grant the equipment must be purchased in accordance with 2 CFR 200.318, “General procurement standards” through, and including, 2 CFR200.323, “Contract cost and price”. If a competitive procurement process is used, documentation of invitation, submission, opening, evaluation, correction, withdrawal, and award of bids will be required for reimbursement. The DEPARTMENT reserves the right to require the RECIPIENT to use a written, competitive sealed bidding process. All equipment, materials, supplies or personal property purchased through this agreement is subject to retrieval by the DEPARTMENT and/or reassigned by the DEPARTMENT upon dissolution of the RECIPIENT, abandonment of the herein specified project, or as a result of the RECIPIENT non-compliance with the terms and conditions of this grant agreement. All property retrieved under this clause by the DEPARTMENT shall be reassigned by the DEPARTMENT for uses as similar as possible to the original project purpose. P3.10 Real Property. (a) The GRANTEE is fully responsible for and must assume all operation and maintenance costs and responsibilities associated with the project. The DEPARTMENT will not be responsible for any operation and maintenance costs associated with the project, unless that project has been implemented on DEPARTMENT property. (b) Federal funds used, in part or solely, to install conservation or habitat practices on a property or acquire interests in real property, cannot be developed or the property used in any manner that isn't compatible with sustaining the practices implemented or with perpetuating the ecological conditions that were preserved through the acquisition, unless otherwise specified in the terms and conditions of the grant. No changes or disturbance will be allowed by the GRANTEE on that portion (s) of the property covered by the project, unless otherwise stipulated in the terms and conditions of the grant, without the written approval of the DEPARTMENT. The terms and conditions of this grant shall be binding on the GRANTEE any successors or assigns of interests in aid real property. (c) The GRANTEE is responsible for installing, maintaining, and performing all conservation or habitat practices for no less than 10 years from the date of installation unless otherwise approved by the DEPARTMENT, in writing. Conversion of a conservation or habitat practice to another non-program land use prior to the expiration of the practice or the unwillingness of new owners to assume custody may result in the GRANTEE returning grant funds used to implement the practice(s) or such other remedies authorized by administrative rule. Approved practices will be compatible with the Illinois Wildlife Action Plan’s goals and objective for the protection and management of non-game species in greatest need of conservation being addressed by this project. (b) Any real property or interest in real property purchased with federal funds must have a conservation easement conveyed to the DEPARTMENT, unless the DEPARTMENT holds fee title to the same real property. The conservation easement must be perpetual, with no termination. All other term and conditions of the conservation easement are subject to the approval of the DEPARTMENT. 28.11 Federal Requirements. (a) Based on the legal status of the RECIPIENT’s organization, documentation supporting costs of federal and state shares will be compiled, audited, and maintained in accordance with: (i) FAR 31.2 “Contracts with Commercial Organizations” as amended. (ii) 2 CFR Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards” shall apply. (b) In the event that any payments to the RECIPIENT under this agreement are subsequently disallowed by audit as items of eligible costs, the RECIPIENT will credit the total amount to the U. S. Fish & Wildlife Service, without prejudice, however, to the Department's right thereafter to establish the allowability of any such item of cost under this Agreement. (c) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). The RECIPIENT must comply with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). (d) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, for all contracts awarded in excess of $100,000 that involve the employment of mechanics or laborers, the RECIPIENT must comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). (e) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the RECIPIENT wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that“ funding agreement,” the RECIPIENT and all the RECIPIENT’s sub-recipients must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. (f) Procurement of recovered materials. A non-Federal RECIPIENT that is a state agency or agency of a political subdivision of a state and its RECIPIENTs must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

Government Organizations; Education Organizations; Nonprofit Organizations;

Public and State controlled institutions of higher education, Private institutions of higher education, Nonprofits with 501(c)(3) status (excludes institutions of higher education)

N/A

Formula Grants

Quality of Natural, Cultural, and Environmental Resources

N/A

N/A

submissions via the State Of Illinois Grant Management System https://il.amplifund.com/ Email kathy.justison@illinois.gov

A committee

Award dependent on U.S. FWS review and alignment with IL State Wildlife Action Plan. Grants are reimbursement only.

Rolling

120 days

N/A

Dependent on USFWS approval

25% match required

Indirect costs limited to 20% on federal request. Projects must follow their proposal approved through the U.S. FWS. Projects must follow the terms of the U.S. FWS award letter, made available to applicants at the time of award. Reports

Reporting requirements vary upon award length. Requirements will be included in the grant agreement if applicant is selected.

15.1. Audits. Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. 30 ILCS 708/65(c); 44Ill. Admin. Code 7000.90. 15.2. Consolidated Year-End Financial Reports (CYEFR). All grantees are required to complete and submit a CYEFR through the Grantee Portal, except those exempted by federal or State statute or regulation, as set forth in PART TWO or PART THREE. The CYEFR is a required schedule in the Grantee’s audit report if the Grantee is required to complete and submit an audit report as set forth herein. (a) This Paragraph 15.2 applies to all grantees, unless exempted pursuant to a federal or state statute or regulation, which is identified in PART TWO or PART THREE. (b) The CYEFR must cover the same period as the Audited Financial Statements, if required, and must be submitted in accordance with the audit schedule at 44 Ill. Admin. Code 7000.90. If Audited Financial Statements are not required, however, then the CYEFR must cover the Grantee's fiscal year and must be submitted within 6 months of the Grantee’s fiscal year-end. (c) CYEFRs must include an in relation to opinion from the auditor of the financial statements included in the CYEFR. (d) CYEFRs shall follow a format prescribed by Grantor. 15.3. Entities That Are Not “For-Profit”. (a) This Paragraph applies to Grantees that are not “for-profit” entities. (b) Single and Program-Specific Audits. If, during its fiscal year, Grantee expends $750,000 or more in Federal Awards (direct federal and federal pass-through awards combined), Grantee must have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501and other applicable sections of Subpart F of 2 CFR Part 200. The audit report packet must be completed as described in 2 CFR 200.512 (single audit) or 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code 7000.90(h)(1) and the current GATA audit manual and submitted to the Federal Audit Clearinghouse, as required by 2 CFR 200.512. The results of peer and external quality control reviews, management letters issued by the auditors and their respective corrective action plans if significant deficiencies or material weaknesses are identified, and the Consolidated Year-End Financial Report(s) must be submitted to the Grantee Portal. The due date of all required submissions set forth in this Paragraph is the earlier of (i) 30 calendar days after receipt of the auditor’s report(s) or (ii) nine (9) months after the end of the Grantee’s audit period. (c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $750,000 in Federal Awards, Grantee is subject to the following audit requirements: (i) If, during its fiscal year, Grantee expends $500,000 or more in State Grants, Grantee must have a financial statement audit conducted in accordance with the Generally Accepted Government Auditing Standards (GAGAS). Grantee may be subject to additional requirements in PART TWO,PART THREE or Exhibit G based on the Grantee’s risk profile. (ii) If, during its fiscal year, Grantee expends less than $500,000 in State Grants, but expends$300,000 or more in State Grants, Grantee must have a financial statement audit conducted in accordance with the Generally Accepted Auditing Standards (GAAS). (iii) If Grantee is a Local Education Agency (as defined in 34 CFR 77.1), Grantee shall have a financial statement audit conducted in accordance with GAGAS, as required by 23 Ill. Admin. Code 100.110, regardless of the dollar amount of expenditures of State Grants. (iv) If Grantee does not meet the requirements in subsections 15.3(b) and 15.3(c)(i-iii) but is required to have a financial statement audit conducted based on other regulatory requirements, Grantee must submit those audits for review. (v) Grantee must submit its financial statement audit report packet, as set forth in 44 Ill. Admin. Code 7000.90(h)(2) and the current GATA audit manual, to the Grantee Portal within the earlier of(i) 30 calendar days after receipt of the auditor’s report(s) or (ii) 6 months after the end of the Grantee’s audit period. 15.4. “For-Profit” Entities. (a) This Paragraph applies to Grantees that are “for-profit” entities. (b) Program-Specific Audit. If, during its fiscal year, Grantee expends $750,000 or more in federal pass-through funds from State Grants, Grantee is required to have a program-specific audit conducted in accordance with 2 CFR 200.507. The auditor must audit federal pass-through programs with federal pass-through Awards expended that, in the aggregate, cover at least 50percent (0.50) of total federal pass-through Awards expended. The audit report packet must be completed as described in 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code 7000.90and the current GATA audit manual, and must be submitted to the Grantee Portal. The due date of all required submissions set forth in this Paragraph is the earlier of (i) 30 calendar days after receipt of the auditor’s report(s) or (ii) nine (9) months after the end of the Grantee’s audit period. (c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $750,000 in federal pass-through funds from State Grants, Grantee must follow all of the audit requirements in Paragraphs 15.3(c)(i)-(v), above. (d) Publicly-Traded Entities. If Grantee is a publicly-traded company, Grantee is not subject to the single audit or program-specific audit requirements, but is required to submit its annual audit conducted in accordance with its regulatory requirements. 15.5. Performance of Audits. For those organizations required to submit an independent audit report, the audit is to be conducted by the Illinois Auditor General (as required for certain governmental entities only), or a Certified Public Accountant or Certified Public Accounting Firm licensed in the State of Illinois or in accordance with Section 5.2 of the Illinois Public Accounting Act (225 ILCS 450/5.2). For all audits required to be performed subject to Generally Accepted Government Auditing standards or Generally Accepted Auditing standards, Grantee shall request and maintain on file a copy of the auditor’s most recent peer review report and acceptance letter. Grantee shall follow procedures prescribed by Grantor for the preparation and submission of audit reports and any related documents. 15.6. Delinquent Reports. When such audit reports or financial statements required under this ARTICLE are prepared by the Illinois Auditor General, if they are not available by the above-specified due date, they will be provided to Grantor within thirty (30) days of becoming available. Otherwise, Grantee should refer to the State of Illinois Grantee Compliance Enforcement System for the policy and consequences for late reporting. 44 Ill. Admin. Code 7000.80. Records

12.1. Records Retention. Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR200.334, unless a different retention period is specified in 2 CFR 200.334, 44 Ill. Admin. Code7000.430(a) and (b) or PART TWO or PART THREE. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. 12.2. Accessibility of Records. Grantee, in compliance with 2 CFR 200.337 and 44 Ill. Admin. Code 7000.430(f), shall make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General, the Grantor’s Inspector General, federal authorities, any person identified in 2 CFR 200.337, and any other person as may be authorized by Grantor (including auditors), by the State of Illinois or by federal statute. Grantee shall cooperate fully in any such audit or inquiry. 12.3. Failure to Maintain Books and Records. Failure to maintain books, records and supporting documentation, as described in this ARTICLE XII, shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this Agreement for which adequate books, records and supporting documentation are not available to support disbursement. 12.4. Monitoring and Access to Information. Grantee must monitor its activities to assure compliance with applicable state and federal requirements and to assure its performance expectations are being achieved. Grantor shall monitor the activities of Grantee to assure compliance with all requirements and performance expectations of the award. Grantee shall timely submit all financial and performance reports, and shall supply, upon Grantor’s request, documents and information relevant to the Award. Grantor may make site visits as warranted by program needs. 2 CFR 200.329; 200.332. Additional monitoring requirements may be in PART TWO or PART THREE.

Fish and Wildlife Fund 422-20-041

N/A

$5,000 to $50,000. Average number of awards per year is 4

Development of surveys and plans for installing sewage pumpouts and dump stations for recreational boats in the coastal zone of coastal States; and for construction of sewage pumpouts and dump stations for recreational boats; and for implementation of education programs.

See the Service’s General Award Terms and Conditions for the general administrative and national policy requirements applicable to Service awards. The Service will communicate any other program- or project-specific special terms and conditions to recipients in their notices of award.

N/A

IDNR One Natural Resources Way Springfield, IL 62702

ttps://www2.illinois.gov/dnr/grants/Pages/default.aspx

N/A

Buying a pumpout

FY 2016 : $100,000
FY 2017 : $100,000
FY 2018 : $100,000
FY 2019 : $100,000
FY 2020 : $150,000
FY 2022 : $95,205
FY 2023 : $100,000