DEC

Intensive home visitation services to new and expectant families to strengthen the parent child relationship, encourage healthy child growth and development and nurture parents in their role as the child's first teacher. Also serves to prevent child abuse and neglect.

The Social Security Act, Title V, Section 511; 42 USC 711

N/A

Illinois Administrative Code Title 44, Chapter I, Part 7000 Grant Accountability and Transparency Act

Maternal, Infant and Early Childhood Home Visiting (MIECHV) Program Purpose - The MIECHV Program provides intensive Home Visitation services to new and expectant families to strengthen the parent child relationship, encourage healthy child growth and development and nurture parents in their role as the child’s first teacher, and prevent child abuse and neglect. Deliverables A. Home Visiting 1. Home visiting models A. Implement one of the following evidence-based home visiting models with fidelity: i. Early Head Start Home-Based (EHS). ii. Healthy Families America (HFA). Note: Successful applicants must request the HFA child welfare protocol from the HFA National Office within 6 months of the contract start date. iii. Nurse-Family Partnership (NFP). iv. Parents as Teachers (PAT). B. Programs must be in good standing with their national model. C. Prior approval from the Department must be secured prior to any anticipated change to the program model. 2. Program policies and procedures A. Maintain written local program policies and procedures that are consistent with the program standards set by one of the four home visiting models noted above. B. Review and incorporate all policies and procedures found on the igrow Illinois website, including those related to breastfeeding, safe sleep, child welfare, substance use issues, cultural and linguistic responsiveness, and dual enrollment. C. Maintain written policies and procedures for connecting referred families to other available services when your program has no openings. D. Assure compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). E. For educational institutions, assure compliance with the Family Educational Rights and Privacy Act (FERPA). 3. Hiring and compensation A. Recruit, hire, and retain home visitors who mirror the cultural, ethnic, and linguistic characteristics of the families served. B. Fill any staff vacancies without delay. C. Assure that all home visitors and supervisors join the Gateways to Opportunity Registry. Assure that home visitors receive the salaries shown in the table below, at minimum. The indicated minimum salaries for supervisors are strongly recommended. If it is not feasible to implement the minimum salary requirement for home visitors in SFY23, applicants can propose to incrementally raise salaries in order to reach the minimum salary by SFY25. Position Minimum Salary for 1.0 FTE (Chicago, Cook, and Collar Counties) Minimum Salary for 1.0 FTE (rest of the state) Home Visitor $46,800 $37,485 Home Visiting Supervisor $59,598 $48,058 4. Professional development A. Assure that home visitors receive program-specific training and ancillary training according to the standards specified by the home visiting model. B. Assure that all staff participate in trainings required by IDHS. C. Maintain documentation of the training received by each direct service staff and supervisor. 5. Reflective supervision and reflective practice A. Follow the home visiting model’s required supervisor/home visitor ratio to ensure adequate supervision. B. Provide home visitors with the individual reflective supervision hours required by the model. C. Maintain documentation of supervision, team meetings, field observations, training, and other staff development led by the supervisor. D. Utilize Infant/Early Childhood Mental Health Consultation (IECMHC) as described in the Illinois model for IECMHC on the Governor’s Office of Early Childhood Development (GOECD) IECMHC webpage: https://www2.illinois.gov/sites/OECD/Pages/Illinois-Infant-Early-Childhood-Mental-Health-Consultation.aspx. To find a consultant, use the Illinois registry of IECMH Consultants: https://registry.ilgateways.com/find-consultants. 6. Program capacity A. Maximum service capacity is the largest number of families that could potentially be enrolled at a point in time, if the program were operating with a full complement of hired and trained home visitors funded by this program. This number does not change if the program is not fully staffed (for example, if there is a vacancy). The maximum service capacity number per 1.0 FTE home visitor is as follows. i. Early Head Start: 10 families ii. Healthy Families America: 12 families iii. Nurse-Family Partnership: 25 families iv. Parents as Teachers: 15 families B. Programs that have been active for a year or longer will maintain at least 85% of their maximum service capacity. C. Programs must have a plan in place for maintaining continuity of services to home visiting families if their home visitor is on extended leave or leaves the agency. 7. Priority populations A. Prioritize the MIECHV priority populations for enrollment. i. At least 80% of enrolled families must meet at least one of the 8 MIECHV priority population criteria. ii. Therefore, no more than 20% of enrolled families may meet none of the 8 MIECHV priority population criteria. These remaining families must represent at least one Early Learning Council priority population OR have a mental health concern. B. If there are open slots in the program, the program must accept all referrals of model-eligible families with child welfare involvement and model-eligible families experiencing homelessness, regardless of family income. 8. Service plans, assessments, and screenings A. Develop and update a service plan or goal plan for each participant within the timeframe required by the model. B. For each participant, complete any model-required assessments within the timeframe required by the model. C. For child participants, conduct developmental screenings using a screening tool approved by the Department and refer to services as indicated. D. For adult participants, conduct intimate partner violence screening, mental health screening, and substance use screening using tools approved by the Department, and refer to services as indicated. E. For adult participants, provide education on topics including breastfeeding, safe sleep, well child visits, and postpartum care, and refer to services as needed. 9. Culturally responsive program services A. Provide model-specific home visiting services that are culturally and linguistically responsive to the populations served. For guidance, see the Guiding Principles for Cultural and Linguistic Responsiveness from the Erikson Institute. B. Provide culturally and linguistically responsive program materials (e.g., brochures, curricula, handouts, etc.) for the major groups within the population to be served. 10. Screening, enrollment, and coordinated intake A. Participate in the local All Our Kids (AOK) Network, Integrated Referral and Intake System (IRIS), or other coordinated intake and referral initiative, where such a system exists. (If there is no such initiative in your program’s geographic area, this requirement does not apply to your program.) B. Engage in community public awareness and outreach activities to support program enrollment. C. Avoid dual enrollment in more than one intensive home visiting program. D. Avoid waitlisting families when there are open home visiting slots offered by another local program (for example, by establishing referral partnerships with the other program). E. Respond to all referral sources with the status of referrals and timeline for enrollment within two (2) business days of receiving the referral. F. Respond to all follow-up inquiries from referral sources within two (2) business days of receiving the inquiry. G. Track trends related to the population served, and adjust program plans to assure that families from priority populations are prioritized for services. 11. Community systems development and cross-program referrals A. Dedicate a portion of a designated staff member’s time to participate regularly as a member of at least one local community collaboration to support the goals and principles defined in the 2021 Joint Statement on Community Systems, Coordinated Intake, and IRIS. B. Share with the collaboration available, relevant, aggregated program data that contribute to community needs assessment, setting a common agenda, or other local initiatives. C. Promote shared messaging and materials from the collaboration among families and staff. D. Participate in at least one local collaboration initiative, such as developmental screening tracking using the ASQ-Enterprise, or the use of the Integrated Referral and Intake System (IRIS). E. Assist participating families in connecting with Early Intervention (EI), using the protocols and forms developed by the Illinois Chapter, American Academy of Pediatrics. F. Assist participating families in connecting with medical providers and with ancillary services such as mental health services, the Women, Infant, and Children (WIC) program, and intimate partner violence services, with support from the Department. 12. Data and data systems A. With written consent from participants, use the information management system designated by the Department to record information on program participants, and the activities of program staff. B. Maintain an individual case record for each family enrolled in the home visiting program. Record required demographic data, including but not limited to participant age, race, ethnicity, primary language, and income. Information for each month must be entered in the data system by the fifth (5th) day of the following month. C. Collect and report the MIECHV benchmark data, with support and technical assistance from the Department. D. Participate in regular data calls coordinated by the Department, to assure data quality and completeness. 13. Quality assurance and program improvement A. Implement a plan for quality assurance, as specified by the home visiting model. B. Participate in Continuous Quality Improvement (CQI) efforts offered by IDHS. 14. Family voice A. Regularly incorporate input from home visiting families to improve program quality, as specified by the home visiting model. B. Invite families to participate in local collaborations and advisory bodies. 15. Partnership with IDHS A. Participate in required regular programmatic and fiscal monitoring reviews. Programmatic monitoring will include use of the HOVRS (Home Visit Rating Scale). B. Participate in required monthly provider calls and other required meetings as scheduled by IDHS. C. Participate in the Department’s efforts to improve the health and well-being of families enrolled in program services. B. Coordinated Intake 1. Policies and procedures a. Develop or update Coordinated Intake policies and procedures manual within the first 6 months of the grant year. The manual should include the following: i. a Collaborative mission statement; ii. a clear communication plan outlining how CI makes referral decisions (which must refer to eligibility requirements of partner programs and protocol for when multiple programs are able to serve a family); iii. detailed flow charts that illustrate how referrals are processed through CI for each of the following referral sources: direct CI recruit; referral to CI from a community partner; referral to CI from a home visiting program; iv. process for connecting families to other available services when local home visiting programs have no openings; v. process for following up with waiting list participants at least monthly to monitor availability of services and eligibility of participants vi. process for avoiding dual enrollment in more than one intensive home visiting program. vii. process for monitoring changes in local home visiting programs’ eligibility criteria and incorporating changes into referral procedures viii. expectation for all parties to respond to all referral sources (including follow-up inquiries) with the status of referrals and timeline for enrollment within 2 business days of receiving the referral or inquiry. ix. brief summary of the data system used to track the above x. a defined process for how aggregate referral data is shared with all collaborative partners in order to promote transparency; xi. a back-up system used to complete and send referrals out in a timely way when the CI is absent. 2. Hiring and compensation a. Recruit, hire, and retain coordinated intake workers who mirror the cultural, ethnic, and linguistic characteristics of the families served. b. Fill any staff vacancies without delay. c. Assure that all coordinated intake workers and supervisors join the Gateways to Opportunity Registry. d. Assure that coordinated intake workers receive the salaries shown in the table below, at minimum. The indicated minimum salaries for supervisors are strongly recommended. If it is not feasible to implement the minimum salary requirement for coordinated intake workers in SFY23, providers may propose to incrementally raise salaries in order to reach the minimum salary by SFY25. SEE TABLE BELOW . i. ii. Contact list for key partners and community service providers (e.g., food pantries, diaper banks, housing/shelters, etc.). e. Review and incorporate all relevant policies and procedures found on the igrow Illinois website, including those related to breastfeeding, child welfare, cultural and linguistic responsiveness, dual enrollment, and substance use issues. f. Provide policies and procedures manual to all Collaborative members and review policies and procedures with the Collaborative on (at least) an annual basis. g. Assure compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). A sample training presentation is available from the Illinois Department of Healthcare and Family Services. h. For educational institutions, assure compliance with the Family Educational Rights and Privacy Act (FERPA). SALARY TABLE Position Minimum Salary for 1.0 FTE (Chicago, Cook, and Collar Counties) Minimum Salary for 1.0 FTE (rest of the state) Coordinated Intake Worker $46,800 $37,800 Coordinated Intake Supervisor $60,000 $50,000 3. Professional development and technical assistance a. Assure that coordinated intake workers participate in trainings required by IDHS (including HIPAA). This includes: i. Cultural Humility Part One: Supporting Immigrant Families, A Culturally Humble Approach (Institute for Advancement of Family Support Professionals) ii. Cultural Humility Part Two: Supporting Dual Language Learners (Institute for Advancement of Family Support Professionals) iii. Historical Trauma (Institute for Advancement of Family Support Professionals) b. Encourage coordinated intake workers to participate in cultural responsiveness trainings offered by Start Early PLN. c. Maintain documentation of the training received by each coordinated intake staff and supervisor. d. Assure that coordinated intake workers participate in quarterly Learning Communities required by IDHS. i. CI programs may be asked to work together as part of a Community of Practice focused on a particular topic or activity annually; this will be integrated into the Learning Community meetings and otherwise e. Each agency CI team will meet monthly with staff from MIECHV’s data partner and the Family Recruitment Specialist to review and analyze program data and other information to identify needs for any technical assistance and support. i. In collaboration with Family Recruitment Specialist and MIECHV’s data partner, develop and implement an annual technical assistance plan 4. Reflective supervision a. Provide at least one hour of reflective supervision at least twice per month to each CI worker (supervision hours may be pro-rated for CIs who work less than 1.0 FTE). b. The supervision must be provided by someone who has a demonstrated knowledge of home visiting as well as the role of the CI worker and has received training on reflective supervision. c. Maintain documentation of supervision, team meetings, field observations, training, and other staff development led by the supervisor. 5. Priority populations a. Prioritize the MIECHV priority populations for enrollment, along with the ELC priority populations and families with mental health concerns. b. Ensure all model-eligible families with child welfare involvement and model-eligible families experiencing homelessness, regardless of family income, are referred if slots are available c. Track trends related to the target population and adjust program plans to assure that families from priority populations are targeted for services.* 6. Family recruitment a. Participate in community public awareness and outreach activities to support program enrollment. b. Employ a variety of strategies to recruit families into home visiting and develop partnerships with community agencies and other entities that could serve as sources for referrals into CI. 7. Program capacity a. Track home visiting capacity at the program and community level. b. Send enough referrals to adequately meet community demand and ensure HV programs will maintain at least 85% of their maximum service capacity. c. CI workers will gather a complete, brief screen from potential participants within two business days of receiving information on the family (if applicable, depending on the local CI process). d. CI workers will refer eligible families to the most appropriate program model within two business days. e. If all home visitors are at capacity, CI will refer eligible families to appropriate community resources and place participant on a waiting list for home visiting services. f. Provide immediate referrals to community resources for 100% of clients presenting with emergency needs. g. Refer any families who are ineligible for home visiting to other community and parenting services as indicated. 8. Culturally responsive services a. Provide coordinated intake services that are culturally and linguistically responsive to the target populations served. b. Provide culturally and linguistically responsive program materials (eg, brochures, self-referral forms, flyers, etc.) for the major groups within the population to be served. 9. Community systems development and cross-program referrals a. Take an active role in local community systems development efforts by participating regularly as a member of at least one local community collaboration to support the goals and principles defined in the 2021 Joint Statement on Community Systems, Coordinated Intake, and IRIS. i. Share with the collaboration available, relevant, aggregated program data that contribute to community needs assessment, setting a common agenda, or other local initiatives. ii. Promote shared messaging and materials from the collaboration among families and staff. iii. Participate in at least one local collaboration initiative, such as developmental screening tracking using the ASQ-Enterprise, or the use of the Integrated Referral and Intake System (IRIS). iv. Develop relationships and formalize agreements with other appropriate community service providers to, at minimum, define a referral and follow-up system, establish a plan for reducing duplication of services, and coordinate family service or goal plans (as applicable). These include: 1. Victims Services (intimate partner violence) 2. Early Intervention 3. Medical Providers 4. School Districts 5. WIC 6. Family Planning providers 7. Better Birth Outcomes program 8. Accountable Care Entities, Managed Care Organizations 9. Family Community Resource Center b. If there is a pre-existing Early Childhood collaborative, such as an AOK network or IRIS community, this network should be supported by MIECHV CI staff. c. Assist participating families in connecting with Early Intervention (EI), using the protocols and forms developed by the Illinois Chapter, American Academy of Pediatrics. d. Assist participating families in connecting with medical providers and with ancillary services such as mental health services, the Women, Infant, and Children (WIC) program, and intimate partner violence services. 10. Data and data systems a. With written consent from participants, use the information management system designated by the Department to record information on program participants, and the activities of program staff. b. Maintain an individual case record for each family assisted by CI. Information for each month must be entered in the data system by the 5th day of the following month. c. Participate in regular data calls coordinated by the Department, to assure data quality and completeness. d. 100% of families referred to home visiting programs will be entered into Visit Tracker or other IDHS-approved referral processing system within two business days of processing the referral. 11. Family voice a. Regularly incorporate input from families served to improve program quality. b. Invite families to participate in local collaborations and advisory bodies. 12. Partnership with IDHS a. Participate in required regular programmatic and fiscal monitoring reviews. b. Participate in required monthly provider calls and other required meetings as scheduled by IDHS. c. Participate in the Department’s efforts to improve the health and well-being of families enrolled in program services. Performance Measures A. Home Visiting 1. Report the number of home visiting supervisors and home visitors, and the percentage of these staff with registry numbers in the Gateways to Opportunity Registry. Reported quarterly. 2. Report the number of unduplicated families served year-to-date. Entered into the IDHS selected database, including race, ethnicity, and primary language. Reported quarterly from the data summary report (September, December, March, June). 3. Current caseload as a % of maximum caseload capacity. (Maximum caseload capacity is the highest number of households that could be enrolled at a point in time, if the program is operating with a full complement of hired and trained home visitors.) Reported quarterly from the data summary report. 4. Percentage of participants meeting no MIECHV priority population criteria, reported quarterly from the data summary report: • Low income household (below 100% FPL) • Household contains an enrollee who is pregnant and under age 21 • Household has a history of child abuse or neglect or had had interactions with child welfare • Household has a history of substance abuse or needs substance abuse treatment • Someone in the household uses tobacco products in the home • Someone in the household has attained low student achievement or has a child with low student achievement • Household has a child with developmental delays or disabilities • Household includes individuals who are serving or formerly served in the United States armed forces 1. Membership in local collaborations (as documented by an MOU, letter, or other document from a collaboration that confirms the program’s membership and describes expectations for member participation). Reported annually (June). 2. Percentage of program participants with missing demographic data in data system. Reported quarterly from the data summary report. 3. Percentage of program participants with missing benchmark data in the data system. Reported quarterly from the data summary report. 4. Percentage of children receiving their last well-child visit based on the American Academy of Pediatrics schedule. Reported annually from the data summary report (June). 5. Percent of mothers enrolled prenatally or within 30 days after delivery who received a postpartum care visit within 8 weeks (56 days) of delivery. Reported annually from the data summary report (June). 6. Percentage of children with at least one timely Ages and Stages Questionnaire 3 (ASQ-3) screening during the reporting period (for children aged 9 months, 18 months, 24 months, 30 months). Reported annually from the data summary report (June). 7. Percent of participants who are screened for depression using the Edinburgh Postnatal Depression Scale (EPDS) within 3 months of enrollment (for those not enrolled prenatally) or within 3 months of delivery (for those enrolled prenatally). Reported annually from the data summary report (June). 8. Percent of primary caregivers screened for intimate partner violence (IPV) within 6 months of enrollment using a validated tool (Futures Without Violence for women, Baylor for men). Reported annually from the data summary report (June). 9. Percent of primary caregivers with a positive screen for IPV (21+ for Futures and 11+ for Baylor) who receive referrals to IPV resources. Reported annually from the data summary report (June). 10. Number of home visiting families participating in group activities, such as parent groups, program advisory board meetings, CQI team meetings, or local collaboration meetings. Reported quarterly. B. Coordinated Intake 1. Submit coordinated intake policies and procedures manual (including items i through xii) annually (January). Include date of review by Family Recruitment Specialist. 2. Report the number of CI supervisors and CI workers, and the percentage of these staff with registry numbers in the Gateways to Opportunity Registry. Reported quarterly. 3. Report the number of quarterly Learning Community meetings and the % of meetings attended by CI staff. Reported quarterly. 4. Report the number of unduplicated families served year-to-date. Entered into the IDHS selected database. Reported quarterly in the case status summary report. 5. Report the number of outreach and/or public awareness raising events or activities per year (virtual or in person). Reported quarterly. 6. Membership in local collaborations (as documented by an MOU, letter, or other document from a collaboration that confirms the program's membership and describes expectations for member participation). Reported annually (June). 7. Number of meetings with collaborative partners (the collaboratives must include home visiting programs but are not limited to home visiting programs). Reported quarterly. 8. Submit Case Status Summary Report or equivalent IRIS report to IDHS on the 15th of every month. 9. Number of CI families participating in group activities, such as CQI team meetings or local collaboration meetings. Reported quarterly. Performance Standards A. Home Visiting 1. 100%. 2. Report the number quarterly. 3. Programs that have been active for one year or longer must achieve at least 85% of maximum caseload capacity. Entered into the IDHS selected database. 4. No more than 20% of participants meet no MIECHV priority population criteria. Entered into the IDHS selected database. 5. Membership document from least one collaboration, provided annually (June). 6. No more than 10% missing data for any data indicator. Entered into the IDHS selected database. 7. No more than 10% missing data for any benchmark outcome data indicator. Entered into the IDHS selected database. 8. 80%. Entered into the IDHS selected database. 9. 75%. Entered into the IDHS selected database. 10. 80%. Entered into the IDHS selected database. 11. 85% of participants screened. Entered into the IDHS selected database. 12. 90%. Entered into the IDHS selected database. 13. 90%. Entered into the IDHS selected database. 14. Report the number quarterly. B. Coordinated Intake 1. One manual. 2. 100% 3. At least 75%. 4. Report the number quarterly. 5. At least two. 6. Membership document from at least one collaboration, provided annually (June). 7. At least 6 meetings per year. 8. 12 monthly reports received annually. 9. Report the number quarterly.

Yes

This Notice of State Award (NOSA) is not an agreement. This NOSA is not a guarantee of an agreement. IDHS will publish its agreements in the CSA Tracking System after you return a signed copy of this NOSA to IDHS. Please note the specific conditions identified for Section 3 of the NOSA. Please contact your DHS program representative within 30 days to implement a plan to address the identified issues within the next 90 days. Should you have any questions please speak with the DHS contact for your award. •CODE of FEDERAL REGULATIONS Title 2: Grants and Agreements PART 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) •Grant Accountability and Transparency Act (GATA), 30 ILCS 708/1 •Illinois Administrative Code

Government Organizations; Education Organizations; For-Profit Organizations;

1. Eligible Applicants: Statewide Eligibility to Apply for a Grant – Pre-award and Prequalification: All entities are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov/portal to be eligible apply for a grant, (How To Access The Grantee Portal - https://www2.illinois.gov/sites/GATA/Grantee/GranteePortalFAQ/HowToAccessTheGranteePortal.pdf). An Illinois.gov public account authenticates the relationship between the individual and the organization they represent, How to create an Illinois.gov Public Account (https://www2.illinois.gov/sites/GATA/Grantee/GranteePortalFAQ/HowToCreateAnIllinoisPublicAccount.pdf). The following information is required to complete registration: 1) Organization’s Dun & Bradstreet number (DUNS); 2) Organization’s federal employer identification number (FEIN); 3) Organization type; 4) Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations); 5) Organization’s name 6) Organization’s mailing address; 7) Organization’s primary email address; 8) Organization’s primary phone number 9) Organization’s fiscal year-end date Entities are federally required to have an active SAM.gov entity registration, (How to register with SAM.gov - https://www2.illinois.gov/sites/GATA/Grantee/GranteePortalFAQ/SAM-Registration.pdf). Illinois uses SAM.gov automation to determine qualification status based on the entity’s registration. Refer to GATA Administrative Rules on Grantee Pre-qualification Status: http://www.ilga.gov/commission/jcar/admincode/044/044070000A00700R.html. An entity may apply for a grant award prior to qualified status. The entity must be in “qualified status” based on the Grantee Portal by the Application Review Date. The Grantee Portal will indicate in red if a status is not qualified. Links for self-remediation help are provided in the Portal. 1) Current SAM.gov account; 2) Current FEIN 3) Good standing with the Illinois Secretary of State (Illinois Secretary of State Business Services website: http://www. cyberdriveillinois.com/departments/business_services/home.html 4) Not on the Illinois Stop Payment List; 5) Not on the SAM.gov Exclusion List; 6) Not on the DHFS Sanctioned Party List. State agencies are federally required to evaluate the risk posed by each applicant. Risk assessments are a pre-award requirement and include two components: fiscal and administrative and programmatic. Illinois uses an Internal Control Questionnaire (ICQ) to complete the fiscal and administrative component. Entities are required to access, complete and submit the ICQ through the Grantee Portal for the state fiscal year associated with the grant funding. The programmatic risk assessment is distributed by the state awarding agency as part of the application process. Both the ICQ and the programmatic risk assessment must be accepted by the state and approved before a grant award can be executed. 2. Cost Sharing or Matching Cost Sharing or matching are not required for MIECHV. 3. Indirect Cost Rate Annually, each organization receiving an award from a State grant making agency is required to record an indirect cost rate election through the Grantee Portal or negotiate an indirect cost rate through the Indirect Cost Rate System. Indirect costs cannot be compensated without an election or a negotiated rate with the State of Illinois. The following elections for indirect costs to State and federal pass-through grants are available through the Grantee Portal: A) Report a Federal Negotiated Indirect Cost Rate Agreement (NICRA); B) Elect the de minimis rate of 10% of Modified Total Direct Costs; or C) Elect not to charge indirect costs. An indirect cost rate may be negotiated through the Indirect Cost Rate System. Refer to the Indirect Cost Rate Election and Negotiation Manual for technical assistance. The awardee shall make an election or negotiate a rate that all State agencies must accept unless specific federal or State program limitations, caps or supplanting issues apply. 4. Other If required, grantees must agree to receive consultation and technical assistance from authorized representatives of the Department. Grantees may be required to attend regular meetings and training as provided by the Department or a sub-recipient of the Department. Data Collection Requirements: Grantees will be required to document service delivery and maintain accurate and complete service records for each client, using the database system designated by the Department. Grantees must comply with requirements of their program model (e.g., Healthy Families America, Parents As Teachers).

MIECHV must give priority to families living in at-risk communities as identified by the statewide needs assessment. The twelve Illinois communities identified in our needs assessment are as follows: Southside Chicago cluster (Englewood, West Englewood, and Grand Crossing), Cicero, DeKalb, East St. Louis, Elgin, Kankakee, Macon County, McLean County, Peoria, Rockford, Stephenson County, and Vermilion County. Note: A new statewide needs assessment was conducted in 2020. Within these communities, caregivers who are pregnant or have children under the age of 6 who meet specific eligibility requirements for the evidence-based home visiting model are eligible for services. MIECHV must give priority to the following legislatively defined priority populations: low income, pregnant women under 21 years of age, history of child abuse or neglect or interactions with the child welfare system, history of substance abuse treatment, users of tobacco products in the home, have a child with low student achievement, have a child with developmental delays or disabilities, are in families that include individuals who are serving or formerly served in the Armed Forces.

Formula Grants

Human Services

Applicants selected for awards must comply with credentialing and other requirements of the two approved home visiting models - Healthy Families America and Parents as Teachers.

Applicant must demonstrate capacity to develop and maintain active collaborations with other organizations serving parents and their young children, including but not limited to: childcare providers; primary health care; local health departments; Family Case Management (FCM); Women, Infants, and Children (WIC); hospitals; maternal and child health services; Temporary Assistance to Needy Families (TANF); Teen Parent Services; early intervention services; and local schools. The applicant must demonstrate that a network of community partners has been established that will support the agency in maintaining the required percentage of the agency caseload capacity; connect children and families to critical resources; and recruit, hire, and retain staff. Evidence will include formal linkage agreements with community partners for recruitment; informal or formal linkage agreements that describe active collaborations with community partners; and description of partnerships that will allow the applicant to recruit, hire, and retain home visitors who mirror the cultural, ethnic, and linguistic characteristics of the families served.

All NOFO or renewal applicants must meet the applicant eligibility requirements outlined above. Applicants that don't meet these requirements will not be considered for scoring (NOFO) or funding. 1. Accessing Application Package Notice of Funding Opportunity: Application materials are provided throughout the announcement. All components of the application package can be accessed through the Catalog of State Financial Assistance (CSFA) and the IDHS/Family and Community Services webpage. Renewal Applications: The application templates, the instructions, the due date, and the link to the programmatic risk assessment can be found on the IDHS/Family and Community Services webpage under the CSFA number. Each applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. 2. Content and Form of Application Submission: The Notice of Funding Opportunity/Renewal Application Notice will contain all components of the application package and instructions. At the time of application, the grantee must submit all required components of the application package, including the grant application, the program plan, the budget, the programmatic risk assessment, and any other required documents. 3. Fiscal and Administrative Risk Assessment: Grantees must complete the Fiscal and Administrative Risk Assessment on the GATA/CSFA system- also known as the ICQ (short for Internal Controls Questionnaire). Be sure to click "submit" to submit your answers when complete. This is done only once per entity per fiscal year. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered. 4. Indirect Cost Rate: Most, but not all grants will include the potential for a grantee to claim an Indirect Cost Rate to help cover the administration costs related to the grant. For new grantees or new grants, this must be done within 90 days of the grant's effective date. For returning grantees, this must be done within six months following the end of the grantee's fiscal year. All grantees must make a selection. 5. Grant Selection, NOSA and Grant Agreement: If your application is selected for funding, the results of the ICQ and Programmatic Risk Assessment may render conditions that will be included in your Notice of State Award (NOSA). The NOSA will be generated from GATA's CSFA system, and may be delivered via email from that system. (if you change staff or email addresses, be sure to update your GATA registration with that information or the correct person or email will not receive the NOSA.) These conditions may need to be addressed prior to the award becoming a firm grant agreement or they may be addressed over the course of the timeframe of the award. The proposed IDHS grantee must sign-off and return the NOSA to IDHS. Once the grantee accepts the IDHS grant and returns it, IDHS will also accept and the contracting process begins.

Applications that fail to meet the criteria/requirements outlined in the Notice of Funding Opportunity will not be scored and considered for funding. Any application not fully submitted by the Application End Date will not be considered. Scoring will not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, demonstrated need, racial equity, past performance as a state grantee, priority to serving families who reside in at risk communities identified in the statewide needs assessment, etc. While recommendations of the review panel will be a key factor in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations.

https://www.dhs.state.il.us/page.aspx?item=85526

Information, including deadlines, for Notices of Funding Opportunity or renewals can be found at the Illinois Department of Human Services website at: https://www.dhs.state.il.us/page.aspx?item=85526

1-3 months

Merit-Based Review Appeal Process In accordance with GATA Administrative Rules, Section 350, Merit Based Review of Grant Applications, a merit-based application review is required for competitive (discretionary) Grants and Cooperative Agreements, unless prohibited by State or federal statute. http://www.ilga.gov/commission/jcar/admincode/044/044070000D03500R.html Under a competitive grant, the evaluation process may be subject to appeal. Evaluation scores or funding determinations/outcomes cannot be appealed. Refer to the Merit Based review Appeal Process as stated in GATA Administrative Rules, Section g: http://www.ilga.gov/commission/jcar/admincode/044/044070000D03500R.html

The successful applicants under this funding notice may be eligible to receive subsequent one-year grant awards for this program. Renewal is contingent upon meeting various criteria including, but not limited to, the following considerations: Grantee has performed satisfactorily during the previous reporting grant period; All required reports have been submitted on time, unless a written exception has been provided by the Department/Division; No outstanding issues are present (i.e. good standing with all pre-qualification requirements and no outstanding corrective action, etc.) The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a grant agreement is fully executed by the Department. Pre-award costs will not be funded through this funding opportunity.

There is no cost-sharing or matching requirement for this program; Maintenance of Effort - Maintenance of Effort requires recipients (States) of the MIECHV Grant to supplement, and not supplant, funds from other sources for early childhood home visiting programs or initiatives. Recipients must demonstrate compliance by maintaining non-federal funding for evidence based home visiting and home visiting initiatives, expended for activities in the HRSA application, at a level that is not less than expenditures for such activities as of the most recently completed State fiscal year. MIECHV uses the DHS Healthy Families Illinois Home Visiting Programs and the state funded portion of the Parents Too Soon Program for its maintenance of effort.

Refer to Article VII of the Uniform Grant Agreement for requirements related to allowable costs. Refer to the Uniform Grant Agreement for restrictions. Refer to the Uniform Grant Budget for total allowable costs and allowable costs by budget expenditure category. The Department's program staff may have additional policies/requirements applicable to the program. CODE of FEDERAL REGULATIONS Title 2: Grants and Agreements PART 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200)

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following: • Periodic Financial Report (PFR), • Periodic Performance Report (PPR), • Program Data Reporting - The MIECHV provider shall enter all data into the IDHS designated database system, • Annual Audit in conformance with Audit Requirements set forth in the grant agreement. Additional data may be collected as directed by the Department and in a format prescribed by the Department.

Audit requirements per JCAR Title 44 Illinois Administrative Code 7000.90

Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.334, unless a different retention period is specified in 2 CFR 200.334 or 44 Ill. Admin. Code 7000.430(a) and (b). If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken.

0408.44480.4900.002100NE

14,006,800

$45,000-$1,050,000; Average = $292,521

The program served 861 children in FY2019 and 876 children in FY20.

https://www.dhs.state.il.us/page.aspx?item=134500

The following website can assist people in finding sites for multiple home visiting programs, not just MIECHV. The website also provides a list of trained Coordinated Intake staff, who provide a single point of entry for home visiting programs in certain communities. Each MIECHV community will have a coordinated intake process to assure that families have a central point of entry for services. The coordinated intake provider will assist families in determining the services and supports that are best suited for their needs. http://www.igrowillinois.org/find-a-program/

Illinois Department of Human Services, Division of Early Childhood - 401 S. Clinton St., Chicago, IL 60607

https://igrowillinois.org/about-il-miechv/

IDHS-DEC Home Visiting

MIECHV currently funds a project to strengthen the state’s capacity to connect families with child welfare involvement to home visiting.

3/15/2021

FY 2017 : $14,006,800
FY 2018 : $14,006,800
FY 2019 : $14,006,800
FY 2020 : $14,006,800
FY 2021 : $14,006,800