DFCS

The Homeless Youth program is a holistic model designed to increase the safety of youth ensuring that their basic survival needs are met while also providing safe and stable housing; education and employment services, and the life skills necessary to become self-sufficient. The primary service delivery approach includes assessment and individualized case management. Program goals include: Ensuring youth are safe and stable; increasing the number of self-sufficient youth among the homeless youth population; and fewer homeless youth. The program targets youth 14-23 years of age who lack safe and stable housing. The model includes the following basic program components: • Outreach (OR) Outreach programs are designed to identify homeless youth to ensure that their basic safety, survival and immediate needs are being met, to reunify the youth with his/her family when possible, and to provide case management and other services designed to assist the youth in making healthy lifestyle choices. • Emergency Shelter/Interim Housing (ES) Emergency/Interim Housing programs provide temporary housing and services to homeless youth on a 24-hour basis for up to 120 days. These programs are designed to ensure that basic safety, survival and immediate needs are being met, to reunify the youth with his/her family, when possible or to transition them from homelessness to self-sufficient living. • Transitional Living (TL) Transitional Living programs provide housing and services to homeless youth for up to 24 months. Programs are designed to transition youth from homelessness to self-sufficient living; and/or to reunify the youth with his/her family, when possible.

NA

(15 ILCS 60/1) Sec. 1. Short title. This Act may be cited as the Youth Homelessness Prevention Subcommittee Act. (105 ILCS 45/) Education for Homeless Children Act??

Homeless Youth is authorized by the Children and Family Services Act (20 ILCS 505/17 and 17a)

Goals: • To ensure youth are safe and stable • To increase the number of self-sufficient youth among the homeless youth population • Fewer homeless youth

Yes

This Notice of State Award (NOSA) is not an agreement. This NOSA is not a guarantee of an agreement. IDHS will publish its agreements in the CSA Tracking System after you return a signed copy of this NOSA to IDHS. Please note the items identified for Section 3. Please contact your DHS program representative within 30 days to implement a plan to address the identified issues within the next 90 days. Should you have any questions please speak with the DHS contact for your award.

Nonprofit Organizations;

Eligible Applicants This competitive funding opportunity is limited to those public or private, not-for-profit community-based agencies who meet all of the Pre-Qualification and Mandatory Requirements described in this section. Failure to provide the requested information as outlined in this NOFO to demonstrate these criteria are met will result in the application being removed from funding consideration. Note: It is NOT necessary for applicants to have previously held a Homeless Youth grant funded by DHS to be eligible. The Mandatory Requirements are essential items that must be met by the Applicant. If any Mandatory Requirement is not met, the responding Applicant’s entire proposal will not be considered. If all responding applicants fail to meet a particular mandatory requirement, that mandatory requirement may, at the sole discretion of the State, be removed from the Mandatory Requirements so the evaluation process may continue. However, this does not obligate DHS to make an award to any applicant that fails to meet all mandatory requirements. A. Agency Licensure - Successful applicants must hold all necessary licensees for the program model proposed. Agencies that provide housing for youth under the age of 18 must be licensed by DCFS. The type of license that is appropriate for any given program (for example, child welfare, aggregate living, etc.) will be determined by DCFS. Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters. B. If a HY grantee subcontracts for housing services, the subcontractor, like the grantee, must also hold a valid license issued by the Department of Children and Family Services. C. Providers agree to remain in compliance with the licensing requirements of the Child Care Act of 1969, as amended, including all applicable rules promulgated by the Department of Children and Family Services pursuant to the Child Care Act with any and all other applicable standards prescribed by State or Federal law or regulations. Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters. Applicants must be a Public or private, not-for-profit community-based agency. Additional eligibility criteria can be found in the Funding Notice.

NA

Project Grants

Human Services

The Mandatory Requirements are essential items that must be met by the Applicant. If any Mandatory Requirement is not met, the responding Applicant’s entire proposal will not be considered. If all responding applicants fail to meet a particular mandatory requirement, that mandatory requirement may, at the sole discretion of the State, be removed from the Mandatory Requirements so the evaluation process may continue. However, this does not obligate DHS to make an award to any applicant that fails to meet all mandatory requirements. A. Agency Licensure - Successful applicants must hold all necessary licensees for the program model proposed. Agencies that provide housing for youth under the age of 18 must be licensed by DCFS. The type of license that is appropriate for any given program (for example, child welfare, aggregate living, etc.) will be determined by DCFS. Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters. B. If a HY grantee subcontracts for housing services, the subcontractor, like the grantee, must also hold a valid license issued by the Department of Children and Family Services. C. Providers agree to remain in compliance with the licensing requirements of the Child Care Act of 1969, as amended, including all applicable rules promulgated by the Department of Children and Family Services pursuant to the Child Care Act with any and all other applicable standards prescribed by State or Federal law or regulations. Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters. Applicants must be a Public or private, not-for-profit community-based agency.

a) Pre-application Coordination. Applicant agencies may not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award. b) The Application Procedure. An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to NOFO for detailed information. c) Award Procedure. 1) An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application and successful completion of finalist requirements. 2) A Notice of State Award (NOSA) will be issued to the Merit Based finalists that have successfully completed all grant award requirement. Based on the NOSA, the Merit Based finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include: a. The terms and condition of the award. b. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments. 3) Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov. 4) A written Notice of Denial shall be sent to the applicants not receiving awards. d) Criteria for Selecting Proposals. Applications that fail to meet the criteria described in “Eligibility Information” will not be scored and considered for funding. Review teams comprised of 3 individuals employed by DHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible will be comprised of staff within the Bureau or Youth Intervention Services and may include individuals working in the Bureau serving as Government Public Service Interns under contract from the University of Illinois at Springfield. Applications will first be reviewed and scored individually. Then, team members will collectively review the application, their scores and comments to ensure team members have not missed items within the application that other team members identified. Application highlights and concerns will be discussed. Individual team members may choose to adjust scores to appropriately capture content that may have been missed initially. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the final application score. Proposal Scoring Application Narratives will be evaluated on the following criteria: Executive Summary 5 points Capacity – Agency Qualifications/Organizational 40 points Need - Description of Need 10 points Quality – Description of Program Design & Services 40 points Budget Narrative 5 points TOTAL 100 POINTS The application criteria to be reviewed and scored are found in the Proposal Narrative Content section of the NOFO. In addition to the application final score, consideration may then be given to past performance. Funding decisions will be made based on the quality of your renewal application based on the 100 point scale as described above and will consider past performance if the scoring process produces a tie. Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Associate Director for the Office of Community and Positive Youth Development. The Department reserves the right to negotiate with successful renewal applicants to cover unserved areas that may result from this process. e) Appeals. Refer to DHS Merit Based Review Policy - Appeals Process f) Renewals. This program is renewed annually. Grantees are required to update their plan and submit a current year budget

1. Address to Request Application Package. Application materials are provided throughout this announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at this link. Additional copies may be obtained by contacting the contact person listed below. Each applicant must have access to the internet. The Department’s web site will contain information regarding the application and materials necessary for submission. Questions and answers will also be posted on the Department’s website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the continuation application. 2. Content and Form of Application Submission. Proposal Narrative Content Applicants must submit a plan that contains FY22 updates to the original FY21 approved plan/application. Please ensure that your updated plan includes the information outlined below. Each section must have a heading that corresponds to the headings in bold type listed below. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. If there are no changes to the original FY21 approved plan/application, please include that under each appropriate section. “No Change”. If minor changes, include same and then provide details. The narrative portion must follow the page guidelines set for each section and must be in the order requested. A. Executive Summary The Executive Summary will serve as a stand-alone document for the successful applicant that will be shared with various state-level stakeholders and others requesting a brief overview of the funded project. Therefore, applicants should be concise and direct in their description and provide an overview of the services proposed with these funds and the outcomes that will be achieved. Provide a clear understanding how these services will be delivered, the process and how services will be individualized. Describe services to be provided, need for the services, area to be served, capacity to provide the services and the projected numbers to be served within each program component. Indicate each program component identify the following: 1) Outreach: Capacity to provide basic needs services; Daily capacity for Assessment-based Case Management; annual projected number of youth to receive basic needs services and annual projected number of youth to receive Assessment-based case management services. 2) Emergency Shelter/Interim Housing: Daily bed capacity for ES/IH; projected annual number of youth to be served in ES/IH program. 3) Transitional Living: Daily bed capacity for TL; projected annual number of youth to be served in TL program. B. Capacity - Agency Qualifications/Organizational Capacity The purpose of this section is for the applicant to present an accurate picture of the agency’s capacity, qualifications and ability to provide the program as described in this Funding Notice. Information in this section should include, but not necessarily be limited to, the following: 1) Data and outcomes should be included as evidence of previous program provision. Data provided should include where possible, evidence of the providers recent success with homeless youth in the following outcome areas: Family reunification (minors); exiting to long-term stable housing; increased educational outcomes; increased employment outcomes; any special population outcomes achieved such as pregnant and parenting youth. 2) Provide a description of your agency’s existing programs and activities relevant to the services described in this Funding Notice. Please describe how these programs will impact the targeted population. 3) Provide a description of existing linkages and/or referral procedures your agency has to other community resources and services essential to the positive development of youth, including employment providers, advocacy services, education services etc. Include copies of signed, current or expected linkage agreements in Attachment A4 of your application. 4) For the “Other Requirements” above, describe the agency’s experience, knowledge and understanding of the DHS funded Comprehensive Community Based Youth Services Program (CCBYS) network and services. 5) Describe how the applicant will maintain staff competencies regarding youth issues and service delivery methods such as risk reductions; aftercare; homelessness and poverty; case management/planning; case documentation; safety protocols; ethics and boundaries; harm reduction; crisis intervention; trauma informed care; positive youth development; basic counseling skills; healthy sexual behavior; gay, lesbian, bisexual, and transgender issues; cultural awareness and sensitivity; mental health awareness; alcohol, drug and chemical dependency awareness; bullying and harassment; and sexual exploitation and prostitution. 6) Applicants must provide documentation to support the applicant organization is recognized as a trauma-informed organization as recognized through a Department approved assessment tool. (Applicants were expected to achieve this status on or before 6/30/2021.) Include supporting documentation as Attachment A10. If the applicant has not achieved Trauma Informed status as determined by the CBAT-O, then the applicant must provide the implementation status of their current plan to achieve this status. Include this plan as Attachment A10. 7) Include evidence of agency licensure in Attachment A7 in the event that youth under 18 years of age will be served. Agencies that provide housing for youth under the age of 18 must be licensed by DCFS. The type of license that is appropriate for any given program (for example, child welfare, aggregate living, etc.) will be determined by DCFS. Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters. 8) Provide staffing ratios to be used by the applicant for each service area: Outreach, Emergency Shelter/Interim and Transitional Living. Describe the physical sites / placements and services for the program and describe how the youth will be separated where necessary. The applicant will have immediate access to physical space in which homeless youth activities will be provided (e.g. existing, new construction). 9) Include as Attachment A2 the Program Site Information form(s) found in Appendix 5 of this Funding Notice. 10) Include as Attachment A3 the Program Placement Options Form(s) found in Appendix 6 and Appendix 7 of this continuation application. 11) Describe your policy and procedure for conducting background checks for employees and contractors of your organization. 12) Describe the Safety Protocol used by the applicant that details policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and notional origin. Applicants must have procedures established to monitor claims, address them seriously, and document their corrective action(s) so all participants are assured that programs are safe, inclusive, and non-stigmatizing by design and in operation. Further, applicants must ensure sufficient supervision for the safety and oversight of outreach workers. Finally, the applicant must have procedures in place to notify authorities, including the Illinois Department of Human Services of the following incidents involving participants: i. Serious threat or violence to self or others ii. Death iii. Suicide/suicide attempt iv. Violence between youth OR between youth and staff that results in injury v. Allegation of abuse or neglect reported to the State’s Central Registry (DCFS) 13) Document the applicant’s capacity and commitment to use the IDHS eCornerstone system to enroll all participants, capture demographic and risk factors; assessments, record education, employment, living, legal and other status information; and chronicle service delivery, termination and follow-up information. 14) Include as Attachment A6 the Program Contact Information Forms found in Appendix 2. 15) Include Sub-Contractor Contact Information Forms as appropriate as Attachment A5. These forms can be found in Appendix 3 and Appendix 4. Also include in Attachment A5 copies of corresponding subcontractor agreements. Note: Subcontractor budgets and narratives will be included in Attachment A9. 16) If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment A8. C. Need - Description of Need The purpose of this section is for the applicant to provide a clear and accurate picture of the need for these services. It is necessary for the applicant to demonstrate that it has a thorough knowledge and understanding of the needs in the youth that will be served by this application. 1) Identify the proposed service area this application/program will target and serve. Justify the need for these services in this proposed service area. 2) Identify the proposed target population based on the needs identified. Describe specific plans to identify, target and serve youth with the highest need youth in your proposed service area. D. Quality - Description of Program Design and Services The purpose of this section is for the applicant to provide a comprehensive, clear and accurate picture of its intended program design. The applicant must demonstrate evidence of linguistic and cultural competence throughout. At a minimum, the proposal must address each of the following components in the order below: 1) Introduction The Introduction will briefly describe the proposed program. It will present the applicant’s plans to provide Outreach, Emergency Shelter/Interim Housing and Transitional Living to the homeless youth in the proposed target area. 2) Methodology The Methodology section will describe how the applicant intends to deliver a continuum of Outreach, Emergency Shelter/Interim Housing and Transitional Living services through Intake, Comprehensive Assessment, Case Planning, Case Monitoring/Tracking, Discharge/Case Closure and Follow-up of homeless youth in the target area. The proposed service delivery approach must demonstrate the applicant understands of the importance of providing: • Positive youth development (PYD) approach • Trauma-informed care • Evidence-based and evidence-informed services and interventions • Strategy for working with schools to address the educational needs of identified homeless youth • Education, prevention, and access to intervention services for domestic violence, sexual abuse, or exploitation • Strategies for helping youth build protective factors • Youth voice in decision making a. Intake Describe how the applicant will complete intake within 24 hours of accepting a participant into the program. The intake process must be standardized. In the description of the intake process, the applicant must address how it will involve Comprehensive Community-Based Youth Services providers in its target area. Describe the procedures used during the intake process. Intake includes, at a minimum, a Safety Assessment, an Emergency Care/Safety Plan, Enrollment (demographics, history etc.), Client’s Rights, Informed Consent and Rules of the Home. Finally, detail methods for conducting intake for homeless youth regardless of shelter arrangements. b. Comprehensive Assessment Explain how the applicant will conduct comprehensive assessment and identify the tools to be used in this process. Provide details on risk factors included in the assessment (e.g. medical, psychosocial, substance use, mental health, educational, trauma) and protective factors. Describe the life skills assessment to be conducted. Describe how youth will be reassessed to determine progress. Detail methods for conducting comprehensive assessments on homeless youth regardless of shelter arrangements. c. Case Planning Identify and justify the specific tool that will be used for case planning. Provide details on the process for creating a care plan, identifying appropriate resources and services in the community, facilitating linkages to appropriate services and resources, and monitoring and follow-up. Discuss how the applicant will determine differing levels of participant risk and the type, timing, duration and intensity of services matched to the risk level. Identify the services to be delivered directly by the applicant and indirectly through subcontracts or referrals/linkage agreements. Detail methods to provide case management for homeless youth regardless of shelter arrangements. Briefly describe the intended methods of service delivery. Detail linkages with service providers in the community including police, health care and educational services etc. Include detailed linkage agreements for non-sub-contracted service providers where referrals will be made in Attachment A4. d. Case Monitoring/Tracking Homeless Youth Providers must monitor and track the youth’s progress toward achievement of his/her goals as established in the case plan. Describe the process by which the applicant will continuously monitor progress and modify the care plan based on progress and current status. Describe how the youth will be involved in this process. e. Discharge/Case Closure Describe the applicant’s Discharge/Case Closure process. Discuss method used to develop the discharge plan. Provide a description of the contents of the discharge plan. Identify the full range of resources potentially available to a participant up to 30 days post discharge. f. Follow-up Services Describe the methods to be used by the applicant to contact participants three and six months post discharge. 3) Workplan Describe the activities or steps that will be used to deliver Outreach, Emergency Shelter/Interim House and Transitional Living through Intake, Comprehensive Assessment, Case Planning, Case Management and Tracking, Discharge/Case Closure, and Follow-up. Develop a service timeline for a “typical” homeless youth participant in each of the following four areas: 1) Outreach – Basic Needs services; 2) Emergency Shelter/Interim Housing; 3) Transitional Living and 4) Outreach – Case Management for youth not housed in the program. (Example: youth staying with a friend.) Include each activity and identify the staff person(s) who is responsible for leading and implementing each activity. Identify meaningful support and collaboration with key stakeholders in planning, designing and implementing all activities. 4) Performance Measures/Standards Please describe how your program design and implementation policies will ensure that the Performance Measures & Standards identified in Section II will be met. E. Budget Narrative In this section of the application narrative, provide a detailed Budget Narrative of the items allocated within your proposed budget. This will include all funds budget for the program, including match. Identify the source of those funds and detail how the specified resources and personnel are being allocated to ensure the tasks, activities, goals and objectives described in your proposal will be implemented. Illustrate the use of state or federal funds, other than grant funds, that will be used to support the program. If sub-contractors are planned, please also describe how these funds will be utilized to implement the program. Please restate and provide a response to each of the following questions as part of your FY22 Budget Narrative. 1) Does your Agency maintain written procedures that minimize the time elapsing between the receipt and disbursement of grant funds? 2) Does your Agency comply with/meet the financial management standards of 2 CFR 200.302? 3) Does your Agency anticipate any immediate cash needs to implement this grant? 4) Does your Agency have sufficient working capital to fully operate the grant program for 2 months beginning July 1, without advance payment, including initial startup costs and normal monthly grant expenses? In addition to the above narrative, budgets must be submitted electronically in the CSA system (Refer to Appendix 8 for more information and a link to budget forms). The Budget entered into the CSA system will also include a narrative or detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. This narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. The Budget should be electronically signed and submitted in the CSA system. The Budget must be signed by the Provider’s Chief Executive Officer and/or Chief Financial Officer. If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment A8. Please note, your FY 2022 contract will not be processed until your budget has been reviewed AND approved. It is critical that the budget submitted is as detailed as possible. Please be sure the budget status in CSA says “GATA Budget signed and submitted to program review.” This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to DHS. Subcontractor budgets, budget narratives and actual sub-contracts must be submitted with this application as they need to be pre-approved. Refer to Appendix 8 for information regarding Subcontractor Budgets. Subcontractor agreements and budgets will be submitted as Attachment A9 of your application. F. Attachments to Your Application Narrative Attachment A1 – Resumé of HY Coordinator, Agency Director and Fiscal Manager (only if changes from FY21 personnel. Attachment A2 – Program Site Information Attachment A3 – Transitional Living & Emergency Shelter Placement Forms Attachment A4 – Linkage Agreements with other Service Providers & Referral Sources Attachment A5 – Sub-Contractor Contact Information Forms if applicable Attachment A6 – Program Contact Information Attachment A7 – Copy of Current Child Welfare License or Permit(s) if required Attachment A8 – Copy of Currently Approved NICRA if indirect costs are included in budget. Attachment A9 – Subcontractor Agreements and Budgets Attachment A10 – Trauma Informed Verification or Trauma Informed Action Plan 3. Submission Dates and Times. A. Submission Format, Location and Deadline 1. Applications must be received at the location below no later than 12:00 p.m. (noon) on Wednesday April 21, 2021. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov and copy Julie.Stremlau@illinois.gov. The subject line of the email MUST state: "22-444-80-0711 HY – Julie Stremlau". Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. 2. All applicants are strongly encouraged to submit the completed grant application (single PDF document) to DHS.YouthServicesInfo@Illinois.gov utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. This will ensure large documents are able to cross firewalls and will provide you with a transmission receipt. Please follow the instructions to attach your application. Don't forget the subject line above. 3. To be considered, proposals must be submitted to DHS.YouthServicesInfo@illinois.gov by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. B. Complete applications must be received by the due date and time at the email address below. Application submissions or delivery to any other address, including other DHS offices, may not be considered for funding. Julie Stremlau, Program administrator IDHS, Division of Family & Community Services Bureau of Youth Intervention Services DHS.YouthServicesInfo@illinois.gov C. Complete applications must be received by the Department at the specific location no later than 12:00 PM (noon), on Wednesday April 21, 2021. Any applications received after the deadline will be designated late and may not be reviewed or considered for funding. Applicants will receive an email confirmation within 48 hours of receipt notifying them that their application was received and if it was received by the due date and time. This email will be sent to the email address provided in the application. Applications received after the due date will be considered late submissions which may result in the rejection of the application and denial of a grant award under this continuation application. 4. Other Submission Requirements. A. Proposal Container and Format Requirements All applications must be typed on 8 ½ x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support (not required), the entire proposal should be typed in black ink on white paper. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in the “Content and Form of Application Submission” section including the Executive Summary. Items included as Attachments are NOT included in the page limitations. The entire application, including attachments, must be sequentially page numbered and compiled in the order specified below. The complete application must be compiled into a single PDF document. B. ALL Applications MUST include the following mandatory forms/attachments in the order identified below. 1. Uniform State Grant Application 2. A statement indicating the applicants has completed Pre-Qualification steps and is currently Pre-Qualified. 3. Statement indicating the ICQ & PRA have been completed. 4. Proposal Narrative • Executive Summary • Capacity - Agency Qualifications/Organizational Capacity • Need - Description of Need • Quality - Description of Program Design and Services • Budget Narrative • Attachments to Your Application A1 – Resumé of HY Coordinator, Agency Director and Fiscal Manager (Only if changes from FY21 personnel) A2 – Program Site Information A3 - Transitional Living & Emergency Shelter Placement Forms A4 – Linkage Agreements with other Service Providers & Referral Sources A5 – Sub-Contractor Contact Information Forms if applicable A6 – Program Contact Information A7 – Copy of Current Child Welfare License or Permit(s) if required A8 – Copy of Currently Approved NICRA if indirect costs are included in budget. A9 – Subcontractor Agreements and Budgets A10 – Trauma Informed Verification/Action Plan 5. Uniform Grant Budget – The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A hard copy of this signed and submitted budget must be included with the application. 5. Unique Entity Identifiers (DUNS Number and SAM Registration) Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to: be registered in SAM.gov before the application due date. To establish a SAM.gov registration, go to https://governmentcontractregistration.com/sam-registration.asp and/or utilize this instructional link: “How To Register in SAM” https://www2.illinois.gov/sites/GATA/Documents/Resource%20Library/SAM-Registration.pdf Provide a valid unique entity identifier (DUNS number) in its application; and continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. For more information, refer to Section I: Eligibility Information Applications that fail to meet the criteria described in Section I: Eligibility Information will not be scored and/or considered for funding, 6. Intergovernmental Review This funding opportunity is NOT subject to Executive Order 12372, “Intergovernmental Review of Federal Programs.” 7. Funding Restrictions The applicant must develop a budget consistent with program requirements as described in Section II. Program Description and in accordance with Section I, A. 8 Grant Funds Use Requirements.

The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services. To review a sample of the FY2022 DHS Uniform Grant Agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741. The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

1. Award Administration Information State Award Notices Providers recommended for continued funding under this Notice of Funding Opportunity following the above review will receive a Notice of State Award (NOSA). The NOSA shall include: • Grant award amount • The terms and condition of the award. • Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review. Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. Refer to Section I. Eligibility Information and Grant Funding Requirements, Registration in CSA. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov A written Notice of Denial shall be sent to the applicants not receiving the award. 2. Administrative and National Policy Requirements. The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services. To review a sample of the FY2022 DHS Uniform Grant Agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741. The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

Submission Dates and Times. A. Submission Format, Location and Deadline 1. Applications must be received at the location below no later than 12:00 p.m. (noon) on Wednesday April 21, 2021. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov and copy Julie.Stremlau@illinois.gov. The subject line of the email MUST state: "22-444-80-0711 HY – Julie Stremlau". Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. 2. All applicants are strongly encouraged to submit the completed grant application (single PDF document) to DHS.YouthServicesInfo@Illinois.gov utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. This will ensure large documents are able to cross firewalls and will provide you with a transmission receipt. Please follow the instructions to attach your application. Don't forget the subject line above. 3. To be considered, proposals must be submitted to DHS.YouthServicesInfo@illinois.gov by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. B. Complete applications must be received by the due date and time at the email address below. Application submissions or delivery to any other address, including other DHS offices, may not be considered for funding.

60-90 days

Merit-Based Review Appeal Process a.Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO). b.Appeals submission IDHS contact information: Name of Agency contact for appeals: Karrie Rueter Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov Email Subject Line: "Your agency name 22-444-80-0711. Appeal-Karrie" c.Submission of Appeal. i.An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration. ii.An appeal must be received within 14 calendar days after the date that the grant award notice has been published. iii.The written appeal shall include at a minimum the following: a.Name and address of the appealing party; b.Identification of the grant; and c.Statement of reasons for the appeal. d.Supporting documentation, if applicable d.Response to Appeal. i.DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received. ii.DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. iii.The appealing party must supply any additional information requested by DHS within the time period set in the request. e.Resolution i.The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information. ii.In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency. iii.The Agency will resolve the appeal by means of written determination. iv.The determination shall include, but not be limited to: a.Review of the appeal; b.Appeal determination; and c.Rationale for the determination.

1. This is a continuation application is considered an application for renewal funding. 2. The Department anticipates funding 29 renewal applicants to provide HY program services as described in this funding announcement. 3. The release of this Continuation Application does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department. 4. This award may be a mixture of State General Revenue funds and Other State funds (Housing Authority Trust Fund). This grant will NOT require a match. 5. Subject to appropriation, the grant period will begin July 1, 2021 and will continue through June 30, 2022. 6. The successful provider may be eligible to receive up to one subsequent one-year grant awards for this program. 7. In FY2022 the Department anticipates the availability of approximately $6 Million in funding available for grants under this continuation application. 8. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS. Successful applicants will NOT receive a grant agreement until after their budget has been approved through the CSA system. Refer to Appendix 8 for additional instructions for registering and completing budgets in the CSA system. 9. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor. Subcontractor budgets are not entered in CSA, forms can be found via link listed in Appendix 8. 10. Pre-Award costs prior to the execution of the agreement will be allowed under the following conditions: 1.) the applicant must have received and accepted the Notice of State award (NOSA) AND, 2.) have an approved FY22 budget in the CSA system for this award, AND 3.) may NOT incur pre-award costs prior to the July 1, 2021. 11. All funding is subject to sufficient appropriations.

a) Formula and Matching Requirements General Revenue and Other State funds to be issued under a Grant agreement for this program do NOT have a match requirement. b) Maintenance of effort (MOE). General Revenue and Other State funds to be issued under a Grant agreement for this program are NOT expected to be used by the Department as TANF MOE. c) D. Indirect cost requirements In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Every organization that receives an FY2020 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs. CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx Indirect Cost Rate Election: 1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 11. 2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. 3. De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. 2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. E. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS. Crowe Activity Review System (CARS). CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII. 1. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system. 2. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization’s fiscal year. 3. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or “no rate”. Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement. 4. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx. Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget and may NOT exceed 20% of the total program costs including required match. Administrative means those activities performed by staff and costs which are supportive of and required for project implementation for which there is no direct client contact such as fiscal staff; audit; clerical support; office rent, utilities, insurance; general office equipment etc. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement – even if it is below the maximum allowed under the award. Documentation will be required to verify the approved NICRA.

Providers will implement a holistic model that includes an outreach component, an emergency shelter/interim housing component and a transitional living component. The primary service delivery approach will be individualized case management. 1. Outreach Requirements Outreach programs are designed to identify homeless youth, who are not wards of the State, to ensure that their basic safety, survival and immediate needs are being met, and to provide case management and other services designed to assist homeless youth in making healthy lifestyle choices. A. Eligibility requirements: 1) Youth must be at least 14 years of age and may not have reached their 24th birthday. 2) Youth may not be enrolled after their 24th birthday. 3) For youth up to the age of 18, including minor unmarried parents, immediately upon intake, the provider must notify the local CCBYS (Comprehensive Community-Based Youth Services) agency about any youth who is a minor away from home who has run away or whose parents will not allow him/her into the home; and when necessary notify DCFS and /or the local law enforcement. B. All youth will immediately receive the following: 1) A safety assessment; an emergency care/safety plan and that plan will be implemented to ensure that the immediately identifiable needs of these youth in crisis are met, including food, clothing, emergency shelter, survival aid, medical treatment, emergency mental health /substance use referral/ treatment, etc. 2) Referring youth under the age of 18 to the local CCBYS provider as indicated above. 3) Contacting the DCFS hotline in required situations. C. When necessary, youth will have access to age-appropriate emergency shelter. D. Whenever possible, youth will receive the following: 1) Comprehensive individualized assessment and case planning services. Providers must maintain the capacity to provide assessment-based, individualized case management services to a minimum of 4 youth, not housed in the program, at any given time. 2) Help to reunify youth with his/her family where appropriate. 3) Help to achieve safe, stable living arrangements. 4) Information on employment, job readiness and support services; 5) Responding to the educational needs of youth. Informing them of their rights and working with the appropriate McKinney-Vento liaison to ensure their rights are honored. (Federal law that ensures youth experiencing homelessness have full and equal access to an appropriate public education and that they experience success in school.) 6) Offering education, prevention, and access to intervention services on issues related to domestic violence, sexual abuse, or exploitation E. Outreach Program Activities at a minimum will include: 1) Contacting homeless youth where they congregate, through site-based outreach and/or a drop in shelter; 2) Conducting outreach events - Services are provided in areas where homeless youth are known to congregate or where they are located; or 3) Other outreach activities – These are activities within the community designed to make them aware of services available at the agency. This may include in-person outreach, flyers, speaking to community groups, hotlines and/or other means of establishing the agency as a resource for homeless youth. 2. Emergency Shelter/Interim Housing (ES) Emergency/Interim Housing programs provide temporary housing and services to homeless youth who are not wards of the State, on a 24-hour basis for up to 120 days. These programs are designed to ensure that basic safety, survival and immediate needs are being met, to reunify the youth with his/her family, when possible or to transition them from homelessness to self-sufficient living. Programs will also provide case management and other services designed to assist homeless youth in making healthy lifestyle choices. A. Eligibility requirements: 1) Youth must be at least 14 years of age and may not have reached their 24th birthday. 2) Youth may not be enrolled after their 24th birthday. 3) Youth enrolled prior to their 24th birthday remain eligible for up to 120 days of service even if it exceeds their 24th birthday. (Youth will not be terminated on their 24th birthday.) B. For youth up to the age of 18, including minor unmarried parents: 1) Immediately upon intake, the provider must notify the local CCBYS (Comprehensive Community-Based Youth Services) agency about any youth who is a minor away from home who has run away or whose parents will not allow him/her into the home; and/or 2) Within 48 business hours of intake, parental permission must be obtained in writing or, if verbal, it must be witnessed by two parties. If permission cannot be secured within 48 business hours: • the agency must document its attempts to secure parental permission; and • the agency must follow procedures outlined in the Illinois Juvenile Court Act, found at 705 ILCS 405/3-5. C. Agency staff must be available 24 hours a day to enroll youth and provide services that at a minimum will include: 1) Conducting a safety assessment; developing an emergency care/safety plan and implementing it to ensure that the immediately identifiable needs of these youth in crisis are met, including food, clothing, emergency shelter, survival aid, medical treatment, emergency mental health /substance use referral/ treatment, etc. 2) Referring youth under the age of 18 to the local CCBYS provider. 3) Contacting the DCFS hotline in required situations. 4) Providing safe, clean, dry place to sleep for a minimum of 4 youth. 3. Transitional Living (TL) Transitional Living programs provide housing and services to homeless youth who are not wards of the State, for up to 24 months. Programs are designed to transition youth from homelessness to self-sufficient living; and/or to reunify the youth with his/her family, when possible. A. Eligibility requirements: 1) Youth must be at least 16 years of age and may not have reached their 24th birthday. 2) Youth may not be enrolled after their 24st birthday 3) Services to youth will end with their 24th birthday. Any exception to this rule will be case by case and must be approved in writing by the DHS Program Administrator. Approved extensions must meet criteria established by DHS and will be 3 months in length. In NO case will extensions exceed one year. 4) For enrollment of youth up to the age of 18, parental permission must be granted or the youth must be partially or fully emancipated. B. The facilities must have the capacity to accommodate not fewer than 4 youth at any time. C. The facilities must be in compliance with State and local licensing requirements to operate the proposed housing model. D. Programs must provide homeless youth with stable, safe living accommodations. Living accommodations may be host family homes, group homes, or supervised apartments. Supervised apartments are either agency-owned apartment buildings or “scattered-site” apartments, which are single-occupancy apartments rented directly by youth people with support from the agency. E. Programs must provide youth with basic life skills training, including health promotion, life planning and goal setting, household management and budgeting, and interpersonal skill-building. Interpersonal skill-building must include helping youth develop permanent connections with peers, family and other adults. F. Programs must also provide pregnant and parenting youth with life skills training in adequate supervision, parenting skills, family budgeting, health and nutrition, child care for dependent children, family planning, and pregnancy prevention. G. Programs must provide youth with educational opportunities, such as GED preparation, post-secondary training, or vocational education. Services for secondary education must be coordinated with the youth’s McKinney-Vento Homeless Assistance Act of 1987 (as amended). H. Programs must develop and implement a job readiness plan with each youth that includes steps to obtaining and keeping a job, resume writing, interviewing skills, and appropriate professional work attire. I. Programs must collaborate with each youth to develop individual goals designed to help youth transition from supervised participation in the program to independent living or another safe and appropriate living arrangement. J. Programs must develop and implement a discharge plan that includes providing follow-up support and/or additional services to each youth at least 3 months, 6 months, and 1 year after they leave the program. K. The organization must have a supervisory structure that provides for adequate on-site supervision for both staff and youth in residential and non-residential services. On-site supervision is not required in host family homes. 4. Programming Each funded program will provide the following in addition to the preceding services. A. Intake - Intake should be completed within 24 hours of accepting the client into the program. Often this will be completed in conjunction with the emergency safety assessment. Intake should include, at a minimum, the following information, documents and/or processes: 1. Enrollment - The provider must collect demographic information, emergency contact information, referral date, source and reason, education and employment status, information regarding special population status (pregnant, parenting, LGBTQ, Disability etc.) and information on other current and/or prior services. 2. Client’s Rights - The provider must inform the youth of his/her rights that are protected by state and federal law. The agency assures that the youth’s rights are: a. presented to the youth in writing; b. communicated to the youth in a language that he/she understands; c. signed by the youth, his/her parent or guardian (when applicable) and caseworker; and d. kept on file at the provider agency. 3. Informed Consent - The provider must confirm that the youth consents to services. This document must: a. be presented to the youth in writing; b. include the types of services to be provided; c. be communicated to the youth in a language that he/she understands; d. be signed by the youth, his/her parent or guardian (when applicable) and caseworker; and e. be kept on file at the provider agency. 4. Rules of the Home – For youth participating in ES or TLP programming, the provider must inform the youth of the rules of the home, including the consequences for breaking them. These rules must be: a. provided to the youth in writing; b. communicated in a language that he/she understands; c. signed by the youth; and d. kept on file at the provider agency. B. Comprehensive Assessment 1. Within 30 days of accepting a client into the program, the provider must conduct a comprehensive assessment of the client’s needs, using an individualized assessment process, as prescribed by the Department. 2. Within 30 days of determining that a youth is pregnant or parenting, he or she must have an additional assessment, as prescribed by the Department. 3. Additional assessments should be conducted as necessary. These would include, but are not limited to Substance Abuse; Mental Health; Educational; Trauma etc. These can be completed by referral. C. Case Planning - Within 45 days of enrollment into the program, and after completing the comprehensive assessment, the provider agency must develop an individualized case plan with the youth, as follows: 1. The provider must convene a case planning meeting which must include, at a minimum, the youth and provider staff. The youth’s support (e.g., friends, family, guardian, other service providers, and/or clergy) are encouraged to participate, when possible and appropriate. 2. The case plan must include clearly stated goals and measurable objectives, in language that the youth can understand. 3. The goals should relate directly to the needs identified by the youth’s comprehensive assessment and should be aimed toward positive discharge of the youth from the program. • This will also include any needs resulting from additional assessments conducted and may include items from the emergency/safety plan that are yet to be completed. 4. The case plan must include the frequency and manner of interaction between the youth and his/her case worker, as appropriate to the achievement of his/her goals. 5. The case plan must be signed by the youth, provider staff, and any other service provider who was present at the meeting, indicating that they agree to and support the plan. Other individuals who attend the meeting are encouraged to sign, when appropriate. 6. The provider agency must keep the original case plan on file, and provide a copy to the youth. 7. The case plan must be monitored as described in Section F, Case Monitoring and Tracking, below. D. Required Services. All providers must provide or subcontract for the following services, in a manner that is culturally sensitive and developmentally appropriate, indicated through the assessment of the client’s needs and appropriate to implementation of the case plan. Available services shall include, but not be limited to: 1. Housing 2. Food - The provider will insure that the youth has access to sufficient food to meet his/her physical needs 3. Needed goods - The provider will assure that the youth has access to needed goods, including, but not limited to, clothing, shoes, food and personal hygiene products 4. Benefits - The provider will assist youth in obtaining and maintaining available entitlements supports and services (e.g., SSI, SSDI, WIC, TANF, subsidized housing). 5. Educational services - The provider will assure that the youth has access to an educational program promoting achievement of a GED or high school diploma. 6. Life skills/independent living skills - Life skills or independent living skills training that promote the youth’s self-sufficiency and address the needs of special populations. 7. Employment and/or vocational training - The provider will assure that the youth has access to an employment/vocational program promoting achievement of career or vocational goals. 8. Social skills training - The provider will promote the development of interpersonal skills in the youth through positive modeling and/or access to formal training or involvement in group activities. 9. Prevention services - Any of a variety of support services designed to improve the health and well-being of the youth and to enhance his/her chances of achieving or maintaining self-sufficiency and a healthy lifestyle. 10. Transportation - May include the purchase of tickets and/or passes for airplanes, buses or trains; taxi or car fare; or provision of transportation for a youth by a driver approved by the provider agency. 11. Individual counseling - Problem-solving, guidance and consultation with the youth around the case plan and/or his/her immediate concerns 12. Special population needs - Services to address the needs of youth with special needs, such as those who are pregnant and/or parenting, including fathers; LGBTQ (lesbian, gay, bi-sexual, transgender, questioning); delinquent; developmentally disabled. E. Additional Services - The provider may provide onsite, refer and/or link the youth to community-based resources for the following services, in a manner that is culturally sensitive and developmentally appropriate, as indicated through the assessment of needs and appropriate to implementation of the case plan: 1. Substance abuse services 2. Legal services 3. Mental health services 4. Individual therapy 5. Physical health services 6. Dental services F. Case Monitoring/Tracking - Providers must monitor and track the youth’s progress toward achievement of his/her goals as established in the case plan. 1. Providers must document the youth’s progress toward achievement of his/her stated goals, entering case notes into his/her file that are clearly related to the case plan. 2. The case plan in its entirety must be reviewed with the youth every 90 days, at a minimum, and updated as necessary. Updating will include the development of new goals and objectives that reflect the youth’s progress and current status. G. Discharge/Case Closure - When possible, prior to leaving the program, the provider will meet with the youth and others, as appropriate, to discuss the youth’s impending discharge. 1. The provider will document the circumstances of and reason(s) for the youth’s discharge from the program. 2. The provider will meet with the youth to develop a discharge plan which includes, at a minimum, a summary of services received, activities currently in place, and services that will be available to him/her through the provider and other community agencies for a minimum of 30 days. The plan will also include recommendations for follow-up. 3. The provider will collect data necessary to track program and youth progress and outcomes. At a minimum this will include: Discharge date and reason, education and employment status, information regarding special population status for example if youth was pregnant, did she receive pre-natal care. Information will also be collected on case plan progress and additional items deemed necessary by the Department. H. Follow-up Services - Three months after the case is closed, the provider must have documented attempt(s) to contact the youth to assure that the situation continues to be stable. If necessary, the case will be re-opened to provide additional needed services. 5. Administration Each provider is required to adhere to the following: A. Agency Licensure - Agencies that provide housing for youth under the age of 18 must be licensed by DCFS. The type of license that is appropriate for any given program (for example, child welfare, aggregate living, etc.) will be determined by DCFS. Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters. B. Staffing 1. Ratio - The youth-to-staff ratio varies based on the type and intensity of services being provided, as follows: a) Group housing - The youth-to-staff ratio in licensed programs that provide housing for youth under the age of 18 will be determined by the DCFS license. In cases where licensing does not apply, the program shall maintain a ratio of staff to youth that is sufficient to ensure adequate supervision and treatment, as determined by the Department. b) Scattered site housing - The youth-to-staff ratio for case management of youth in scattered site living must be no more than 25 to 1. c) Outreach events/activities - For safety purposes, two staff persons or one staff person and one trained volunteer, at a minimum, must be present at every outreach event/activity. C. Qualifications - Staff qualifications will vary based on the services being provided, as follows: 1) Housing - Staff qualifications in licensed programs that provide housing for youth under the age of 18 will be determined by the DCFS license. In cases where licensing does not apply, staff qualifications are as follows: a) Direct service - At least 21 years of age with a minimum of a high school diploma or GED plus experience; bachelors degree is preferred. b) Case managers - At least 21 years of age with a minimum of a bachelors degree in a related field plus experience; masters degree plus experience preferred. c) Supervisor - At least 25 years of age with a minimum of a bachelors degree plus experience; masters degree plus experience is preferred. d) Administrator - At least 25 years of age with a minimum of a masters degree plus experience. 2) Outreach a) Direct service - At least 18 years of age with a minimum of a high school diploma or GED plus experience (prior work experience and/or life experience); bachelors or masters degree plus experience is preferred. b) Supervisor/Administrator - At least 25 years of age with a minimum of bachelors degree plus experience; masters degree plus experience is preferred. c) Training and Continuing Education - Ongoing training and education is essential for the professional growth of the staff and assurance of high quality care for youth. At a minimum, each staff person must complete 15 hours of training every two years. This training must include: • First aid/CPR certification • Agency/program policies and procedures • Youth and adolescent development • Child Care Act of 1969 (225 ILCS 10) and mandated reporting • Crisis intervention D. Training - The organization must have a staff training program that includes ongoing training on the following topics: risk reductions; aftercare; homelessness and poverty; case management/planning; case documentation; safety protocols; ethics and boundaries; harm reduction; crisis intervention; trauma informed care; positive youth development; basic counseling skills; healthy sexual behavior; gay, lesbian, bisexual, and transgender issues; cultural awareness and sensitivity; mental health awareness; alcohol, drug and chemical dependency awareness; bullying and harassment; and sexual exploitation and prostitution. E. Safety Protocol - Grantees must have policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and notional origin. Grantees must have procedures established to monitor claims, address them seriously, and document their corrective action(s) so all participants are assured that programs are safe, inclusive, and non-stigmatizing by design and in operation. F. Supervision - Providers must ensure that there is sufficient supervision to provide for the safety and oversight of outreach workers. G. Reporting of Unusual Incidents The agency must notify appropriate Department staff in writing of any of the following incidents involving youth enrolled in the program, within 24 business hours of the incident: • Serious threat or violence to self or others • Death • Suicide/suicide attempt • Violence between youth and staff that results in injury • Allegation of abuse or neglect reported to the State’s Central Registry (DCFS) H. A confidential record keeping system, which includes a central standardized file on all clients will be developed, maintained and kept in a locked file cabinet. Files on each client shall include the intake/assessment, legal documents, care plan, agreements for care, and case notes reflective of the ongoing care and services to the youth. I. Policy and Procedure Manual - each agency will develop/maintain a written local policy and procedure manual that contains at a minimum, the policies/procedures for the following: 1. Emergency procedures for: a. transportation - bad weather practices, accident procedures, driver requirements b. serious illness/medical emergencies c. assessing medical care for youth in agency placement d. taking necessary precautions to guard against contagious and communicable diseases 2. Maintenance of personnel files for all staff, including volunteers and interns 3. Monitoring of staff who serve as child transporters for possession of a valid Illinois driver's license, good driving record documented by Secretary of State Transcript, current proof of insurance and a current background check on file. 4. Maintenance of client confidentiality-both on paper and in computer. 5. Non-traditional (off-site and after hours) usage of the Department's e-Cornerstone system. 6. Notifying the local CCBYS agency about any youth who is a minor away from home, who has run away, or whose parents will not allow him/her to return home. 7. All staff who administers the Ansell-Casey assessment must participate in the required DHS sponsored Ansell-Casey training in advance of administering the assessment. This training will be offered multiple times per year. Any exception to this must be pre-approved by the Department. 8. Methods for assuring that staff are trained and updated on local policies. 9. Maintenance of a central record for reporting unusual incidents that includes documentation of contact with DHS at a minimum and DCFS (as appropriate to the nature of the incident). 10. Agency plan for outreach to local social service provider community to educate them about Homeless Youth and facilitate referrals (minimally with schools). Agency maintains documentation that outreach activities occur at least annually. 11. Handling DCFS wards who are not program eligible. 12. A policy for determining how and where outreach activities will be offered. Policy should include how data is used to support decisions, as well as information from other community entities or agencies such as law enforcement, faith-based organizations, etc. Agency has a methodology to determine "where youth are known to congregate." 13. Availability of staff on a 24/7 basis. 14. A policy addressing the review and updating of the Policy and Procedure Manual including the frequency with which it is done. J. The Provider agrees to send a minimum of one staff representative to attend mandated regional and/or statewide meetings sponsored by the Department. The Provider should budget for 2 meetings per year. Efforts will be made to schedule meetings in locations to ensure one-way travel time does not exceed 3 hours. K. Client Reporting: The Provider agrees to use the Department's eCornerstone system to fully document the provision of services to each client. This will be enrolling all youth served in the program, capturing demographic and risk factor data; capturing education, employment, living and other status information; assessment information, case planning information; service delivery; termination and follow up information. 1. Clients will be enrolled in eCornerstone within 24 hours of initial contact. 2. A Casey Assessment must be conducted within 30 days of enrollment. 3. A case plan will be developed within 45 days of enrolment. 4. Additional assessments will be recorded in eCornerstone upon completion. 5. Casey Assessment(s) must be conducted upon discharge from program and recorded in e-Cornerstone. 6. The client's eCornerstone enrollment must be terminated within 72 hours of exiting the program L. Client Records: A current hard copy record shall be maintained for each youth receiving services. Records for each child shall include, but not be limited to supporting documentation for the following: 1. Initial assessment 2. Intake information 3. Ansell-Casey Assessment including subsequent timely Assessments. 4. Signed and dated client case plan with any subsequent revisions, updates, etc. and documentation that copy of case plan was provided to youth. 5. Other legal documents, and agreements for care, as appropriate, and case notes reflective of the ongoing care and treatment of the child. 6. HY- Performance Measures The expected outcomes are as follows: A. Percent of required service slots available. B. Percent of youth with a completed Safety Assessment. C. Percent of youth with an Emergency Care Plan implemented. D. Percent of youth with a completed Ansell Casey Assessment. E. Percent of youth with a Case Management Plan developed. F. Percent of youth with a Case Management Plan Implemented. G. Percent of Case Management Plans that include strategies to encourage education employment and/or education (High School, GED, Vocational etc.) H. Percent of Case Management Plans that include the strategies to increase living skills. I. Percent of Emergency Shelter and Transitional Living Youth who exited the program to stable housing J. Percent of Transitional Living Youth who exited the program employed and/or enrolled in educational program K. Percent of pregnant youth that received prenatal care L. Percent of parenting Transitional Living Youth that receive parenting skills education M. Percent of eligible youth acquiring with one or more new mainstream benefits (SSI, Medicaid, TANF, SNAP, WIC)

a) Reports. 1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email. 2. Quarterly data reports will be pulled from the eCornerstone data system on or after the 15th of each month. Providers must ensure all youth referred to and served in the HY program are entered into the Departments eCornerstone data system as required to ensure accurate reports. 3. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 15th of the month immediately following the quarter for the preceding quarter. 4. Year-End Financial, Narrative and Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year. 5. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department. b) Audits. Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©. c) Records. Record retention requirements can be found in CFR 200.333.

All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. A. Allowable costs: Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. B. Unallowable costs: Please refer to 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E – Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS: 1. Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438) 2. Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439) 3. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439) 4. Food, and other goods or services for personal use of the grantee’s employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor’s Travel Control Board (2 CFR 200.445). 5. Deposits for items, services, or space Annual Audit in conformance with Audit Requirements set forth in the grant agreement.

Client Records: A current hard copy record shall be maintained for each youth receiving services. Records for each child shall include, but not be limited to supporting documentation for the following: 1. Initial assessment 2. Intake information 3. Ansell-Casey Assessment including subsequent timely Assessments. 4. Signed and dated client case plan with any subsequent revisions, updates, etc. and documentation that copy of case plan was provided to youth. 5. Other legal documents, and agreements for care, as appropriate, and case notes reflective of the ongoing care and treatment of the child. All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee’s personnel records. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc. In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.

444-80-0711

$6,000,000

$20,000 to $600,000

Ensure youth are safe and stable • Increased the number of self-sufficient youth among the homeless youth population • Fewer homeless youth

Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.

Statewide

Springfield, IL

http://www.dhs.state.il.us/page.aspx?item=134385

444-80-0657 Homeless Prevention Program

NA

8/26/2021

FY 2017 : $9,521,303
FY 2018 : $4,944,708
FY 2019 : $5,740,805
FY 2022 : $6,000,000