DFCS

The purpose of the Community Youth Services (CYS) grant program is to develop and implement strategies, activities, and services that are intended to prevent delinquency and violence among Illinois youth who are 11 to 24 years of age. The CYS program focuses on community engagement, strategic planning, services (coordination, linkage, and/or delivery) and referral.

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Goal: Reduce the rates of delinquency and violence among youth ages 11 to 24 in designated service areas. Objectives: 1. Increase in community engagement for developing and supporting delinquency and violence prevention. 2. Increase in meaningful youth involvement in the development of delinquency and violence prevention. 3. Increase youth connection to existing health, employment and human services. 4. Increase in family communication and supervision of youth. 5. Increase in life skills development that will lead to self-sufficiency and delay and deter engagement in risk behaviors – alcohol tobacco and other drug use, sexual activity, fighting, gang involvement, etc. 6. Increase in preparation to continue onto college and high-demand career fields by youth. 7. Increase educational aspirations by parents. 8. Improve the physical environment including school climate in local schools within the designated service area through advocacy strategies.

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Nonprofit Organizations; Government Organizations;

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Project Grants

Human Services

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Applicant entities will not be eligible to apply for a grant award until they have pre- qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of “qualified” status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant The pre-award process includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ) and a Programmatic Risk Assessment (PRA). The PRA must be completed for each separate grant for which an applicant intends to apply. The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY 23 ICQ and a submitted and complete FY23 PRA for Community Youth Service Program (CYS). requirements prior to receiving a grant award from the State of Illinois.

Applicants must submit a completed and signed Uniform Application for State Grant Assistance, a program narrative and a Uniform Budget must be entered into the Community Services Agreement (CSA) Tracking system. Each applicant must have access to the internet. The Department’s web site will contain information regarding the application and materials necessary for submission. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the continuation application. Applicants must submit an application that contains the information outlined below. Each section must have a heading that corresponds to the headings listed below. The narrative portion must be in the order requested. A. Executive Summary B. Agency Qualifications/Organizational Capacity C. Equity and Racial Justice D. Designated Service Area/Need Statement E. Description of Program Services F. Budget Narrative

Review teams comprised of three or more internal and/or external reviewers will be assigned to review applications. Internal reviewers are individuals employed by IDHS, contractual staff or individuals working as Government Public Service Interns under contract from the University of Illinois at Springfield. External reviewers are those individuals not employed by IDHS who have volunteered to review applications, have subject matter expertise and/or grant reviewing experience and have been screened for any potential conflict of interest. Applications will first be reviewed and scored individually. Then, review team members will collectively review the application and team members’ scores and discuss comments to ensure team members have not missed items within the application that other team members may have identified. Application highlights and concerns will be discussed. Once this process has been completed, the individual review team members will separately finalize their individual scores, comments, and recommendations. The Review Team scores will be compiled and averaged by the application Review Coordinator who then will present the scores, summary comments and reviewer recommendations to the Bureau Chief for the Bureau of Positive Youth Development and the Associate Director for the Office of Community and Positive Youth Development. The Bureau Chief and the Associate Director will ensure accuracy/completeness of all materials and will present the compiled scores and develop recommendations to present to the Director of Family and Community Services. Recommendations may include consideration of other factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee etc. Scoring will be on a 100-point scale. The Application Abstract and Narrative will be evaluated on the following criteria: Section Points Executive Summary 5 points Capacity - Agency Qualifications/Organizational Capacity 25 points Equity and Racial Justice 10 points Need – Description of Need 15 points Quality - Description of Program Design and Services 35 points Evaluation 5 points Budget Narrative* 5 points Total 100 points

1 State Award Notices Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include: a Grant award amount b The terms and conditions of the award. c Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review. Note: IDHS cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. Refer to Section C. Eligibility Information and Grant Funding Requirements, 6. Registration in CSA. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing IDHS to proceed with issuing an agreement. The Agency signed NOSA must be remitted to IDHS as instructed in the notice. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov A written Notice of Denial shall be sent to the applicants not receiving the award.

Applications must be sent electronically to DHS.YouthServicesInfo@illinois.gov and received no later than 12:00 p.m. (noon) on Wednesday, 5/11/2022.

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Merit-Based Review Appeal Process a Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS’ Appeal Review Officer (ARO). b Appeals submission IDHS contact information: Name of Agency contact for appeals: Karrie Rueter Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov Email Subject Line: “agency name CYS 444-80-0846 Appeal Karrie” c Submission of Appeal. i An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration. ii An appeal must be received within 14 calendar days after the date that the grant award notice has been published. iii The written appeal shall include at a minimum the following: (a) Name and address of the appealing party; (b) Identification of the grant; and (c) Statement of reasons for the appeal. (d) Supporting documentation, if applicable d Response to Appeal. i IDHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received. ii IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required. iii The appealing party must supply any additional information requested by IDHS within the time period set in the request. e Resolution i The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information. ii In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency. iii The Agency will resolve the appeal by means of written determination. iv The determination shall include, but not be limited to: (a) Review of the appeal; (b) Appeal determination; and (c) Rationale for the determination.

Successful applicants under this NOFO may be eligible to receive two subsequent one-year grant renewals for this program. Renewals are at the discretion of the IDHS and are based on performance and sufficient appropriation.

1. This grant program is 100% State-funded. Funding for this award will come from the State’s Commitment to Human Services Funds and does not have a match requirement. 2. Indirect Cost Rate Requirements: In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate. 3. Restrictions: A federally-approved indirect cost rate for research is not allowable.

Community Youth Services Program (CYS) Deliverables and Performance Standards The following information defines the major deliverables and performance standards aimed at reaching the goal of decreasing delinquency and violence referenced in the above Program Description. 1. Retain highly qualified (experience and education) staff who will dedicate their time and effort to the CYS program. • At least one part-time (.5 or higher) highly qualified (experience and education) Community Youth Worker was retained for the CYS program. 2. Work in partnership with at least one established Area Project Board committed to developing, managing, providing, and coordinating community service programs. The Area Project Board must meet every two months, at minimum and must be comprised of representatives, traditional and non-traditional partners, who can contribute to the success of the CYS program and represent the designated service area. Membership shall include equal representation from all Community Committees of the Area Project. The Area Project Board must have a chairperson and treasurer. A member of the Area Project Board may only represent one sector. At minimum, the Area Project Board is required to maintain ten sectors. Area Project Board members may NOT receive any type of payment for their service to the Board. The sectors BELOW must be represented on the Area Project Board. a. Business b. Civic/Volunteer c. Community Residents d. Parents of middle school/junior high students, high school students, alternative high school students, and young adults e. School representatives (representing middle, high, and alternative schools and institutions of higher education) f. Healthcare (e.g., hospitals, health departments, federally qualified health centers) g. Judicial/Courts h. Social service agencies (i.e., sexual assault prevention providers, mental health treatment, substance abuse treatment providers, youth-serving organizations) i. Faith-based organizations j. Media k. Law enforcement l. Local government m. Members from each Community Committee n. Philanthropic o. Youth • All 10 of the required sectors must participated on the Area Project Board and the required sectors must attend at least 75% or more of the scheduled meetings. • Area Project Board must have one chairperson and one treasurer. • How many required 100% of the Area Project Board meetings must be held. • At least one member from each Community Committee(s) must participated on the Area Project Board. 3. Work in partnership with at least one established Community Committee. The Community Committee must meet on a quarterly basis, at minimum. The Community Committee must be comprised of representatives, traditional and non-traditional partners, who can contribute to the success of the CYS program and represent the designated service area. The majority of the Page 12 of 28 Community Committee membership must be residents and/or parents of the designated service area and the Committee must contain ten required sectors (parents and residents are considered two of the required sectors). Community Committee members may NOT receive any type of payment for their service to the Committee. The sectors BELOW must be represented on the Community Committee. a. Business b. Civic Volunteer c. Parents of middle school/junior high students, high school students, and alternative high school students d. Judicial/Courts e. Residents and indigenous leaders in the community f. Schools (representing middle, high, and alternative schools) g. Healthcare (e.g., hospitals, health departments, federally qualified health centers) h. Social Service Agencies (e.g. sexual assault prevention providers, mental health treatment, substance abuse providers, youth serving organizations) i. Faith-based organizations j. Media k. Law enforcement l. Local government m. Philanthropic n. Youth • A minimum of ten of the required sectors must participate on the Community Committee and the required sectors must attend at least 75% or more of the scheduled meetings. • More than 51% of the members were residents and/or parents. • How many required 100% of the Community Committees meetings must be held. 4. The Community Worker in partnership with the Community Committee must ensure a community re-assessment/update comprised of the following components, at minimum: (1) review objective data (self-report and social/archival data sources), (2) key informant interviews with community stakeholders, (3) resource assessment (creating an inventory of existing youth services and identification of the gaps) and (4) an environmental scan of the designated service area (i.e., if there is a park, the condition of the park described in writing or through a photo) must be completed. Youth must engage in the re-assessment process in at least two of the re-assessment activities (e.g. youth are engaged the environmental scan and take photographs of the conditions of the neighborhood, public parks, empty fields, forest preserves) and the re-assessment must be re-evaluated and or updated (if needed) every three months during the Area Project Board Community and Youth Committee meetings. The updated assessment data must be used to identify at least one problem, at least one goal, address all (8) objectives, utilizing the (3) service components (Organizing, direct and advocacy) and including the strategies and activities that will address the objectives. The Community Committee(s) must update the community action plan that outlines the problem, goal(s), objectives, service components and the strategies and services that will be delivered to address delinquency and violence in the designated service area. Additionally, the updated community action plan must (1) identify gaps and implement a plan for addressing service gaps found in the designated service area, (2) promote and refer youth and families to existing services to ensure Page 13 of 28 youth and families are aware and use the existing resources in the designated service area, and/or (3) identify services that complement, but not duplicate existing services in the designated service area. The Applicant must indicate how direct services identified in the plan will be funded (i.e., use of volunteers, fundraising, grant funds). a. At least four assessment methods (objective data, key informants, resource assessment, and environmental scan) were used to assess needs in the designated service area. b. Each Community Committee was developed and submitted one assessment summary inclusive of the identification of existing services, service gaps, and needs for the designated service area. c. Youth are engaged in at least two assessment methods. d. Each Community Committee was developed and submitted one community action plan including all aforementioned components (problem statement, goal(s), objectives, strategies and activities) for the designated service area. 5. The Community Worker will work with At least one established Youth Committee that includes members of the target population from the designated service area. If one or more age groups are targeted to participate on the committee, the youth must be close in age (no more than four years difference). For example, a 13-year-old and 24-year-old could not participate on the Committee; however, a 13-year-old and 17-year-old could serve on the same committee. Youth must reflect the demographics in the community and include a cross-representation of youth (school and/community involvement–high, low or no involvement, academics – good to bad grades, areas of interest, school attendance – high, low or no attendance, various values, beliefs and perspectives, etc.). More than one Youth Committee may be established. The Youth Committee (YC) must support the Community Committee’s goal (s) and objectives and also be engaged in the following activities, at minimum, to ensure all services and activities are relevant for the target population: (1) community action planning -- the re-assessment, the selection of programs and strategies and the other activities as noted in #3 and #4 under the: Community Youth Services Deliverables and Performance Standards, (2) referral activities to ensure agencies listed in the referral guide are youth friendly, and (3) updating of the referral guide and implementation of the referral guide distribution plan. a. One established Youth Committee inclusive of members from the target population of the designated service area. b. Evidence (i.e., meeting minutes) that the Youth Committee engaged in community action planning and referral activities. c. One Updated Youth Referral Guide and distribution plan for the Youth Referral Guide was developed and implemented. 6. The Community Committee(s) is required to engage the Youth Committee and establish and maintain formal communication with the Youth Committee. 7. In partnership with the Youth Committee, a plan to update and distribute the revised Youth Referral Guide. The Guide must contain information regarding organizations in or near the designated service area. Linkages or Memorandums (MOU’s) must be identified and established for future referral making with the network of organizations including IDHS-funded providers such as comprehensive community-based youth services (see list below), youth-serving organizations (i.e., park district, Boys and Girls Clubs, Big Brothers Big Sisters, 4-H Cooperative Extension), human (i.e., sexual assault), and healthcare organizations (i.e., substance abuse Page 14 of 28 treatment, mental health providers, public health departments, school-based health clinics) that can provide high quality services for youth. The format and type of guide is to be determined in partnership with the Youth Committee. a. One Updated Youth Referral Guide, targeting youth, was developed and distributed in partnership with the Youth Committee. b. The Updated Youth Referral Guide was comprised of at least four types of services. c. The format for the Updated Youth Referral Guide was determined in partnership with the Youth Committee. d. 80% of the linkages were established for future referral making to the network of organizations including providers such as comprehensive community-based youth services and other IDHS-funded services (see the list below) as well as other social, human, and healthcare organizations (e.g., substance abuse treatment, mental health providers) that can provide high quality services for youth and their families. (1) Comprehensive Community-based Services (CCBYS), (2) Redeploy, (3) Juvenile Justice Councils, (4) County Probation Departments, (5) Teen REACH, (6) Community Youth Employment Program, (7) Homeless Youth, (8) Substance Abuse Prevention Program, (9) Teen Pregnancy Prevention Program. 8. Identify, develop, and regularly update (every two month) a resource to promote job training and youth employment opportunities with those who are 16 to 24 years old nearby or in the designated service area. 9. The three service components (organizing, advocacy, and direct service) was delivered in each non-planning year. All Established communities action plan shows application of the three service components. 10. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 30th of each month for the preceding month by email. 100% of the required documentation must be submitted by established deadlines. 11. Quarterly Program, Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 30th of the month immediately following the quarter for the preceding quarter 100% of the required documentation must be submitted by established deadlines. 12. Program Deliverable such as meeting agendas, meeting minutes, rosters for the Area Project Board, Community Committee(s), Youth Committee must be maintained by all established communities. 13. Participate in an evaluation (formal) of the program using a format developed by IDHS that includes identified data collected for the project by the established deadlines. 14. Maintain on site other required documents (Youth Referral Guide, Distribution Plan for Youth Referral Guide – Reporting) by the established deadlines. 15. Project coordinator must attend and participate in CYS required meetings.

Reporting: A.The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 30th of each month for the preceding month by email. 100% of the required documentation must be submitted by established deadlines. B. Quarterly Program, Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 30th of the month immediately following the quarter for the preceding quarter 100% of the required documentation must be submitted by established deadlines. 1. The quarterly reports must be submitted no later than the 30th of month following the end of the quarter; Quarter 1 (July1 – September 30) is due October30th; Quarter 2 (October 1-December 31st) is due - January 30th, Quarter 3 (January 1- March 31st) is due - April 30th, and Quarter 4 (April 1st -June 30th) is due - July 30th). C. The final (cumulative fiscal year) Periodic Financial report is due July 30th of the next fiscal year. D. Annual Audit in conformance with Audit Requirements set forth in the grant agreement. Non-compliance with any of the above reporting requirements, including timeliness of reports may lead to being placed on the Illinois Stop Payment List E. Program Deliverable such as meeting agendas, meeting minutes, rosters for the Area Project Board, Community Committee(s), Youth Committee must be maintained by all established communities. F. Participate in an evaluation (formal) of the program using a format developed by IDHS that includes identified data collected for the project by the established deadlines. G. Maintain on site other required documents (Youth Referral Guide, Distribution Plan for Youth Referral Guide – Reporting) by the established deadlines. Other Unique Programmatic Reporting Requirements Providers must ensure all required data is submitted in format prescribe by the Department to ensure accuracy and fidelity

Annual Audit in conformance with Audit Requirements set forth in the grant agreement.

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Existing Community Committee: $90,000 New Community Committee: $50,000

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Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.

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3/25/2022

FY 2017 : $5,380,400
FY 2018 : $5,518,400
FY 2019 : $6,070,200
FY 2022 : $7,100,000